Archive:FUDCon:FUDConF11/Budget

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The overall budget from Red Hat for this event is $15,000. This is a HARD limit.

Needs

Into this total we must fit the following requirements:

  • Lunch on Saturday
  • Refreshments on Friday and Sunday
  • Travel and lodging for the following people. (total ~9925)
    • Seth Vidal -- self-funded room -- travel $280 rail
    • Bill Nottingham (roommate Parrish) -- (balance from other funds) $400
    • Toshio Kuratomi (roommate McGrath) -- $360 air + 180 room + 100 food/etc = 640
    • Mike McGrath (roommate Kuratomi) -- $220 air + 180 room + 100 food/etc = 500
    • Ricky Zhou (roommate Weller) -- $250 air + 180 room + 100 food/etc = 530
    • Paul W. Frields (roommate ?) -- $275 air + 360 room + 100 food/etc = 735
    • Kyle McMartin -- $550 flight + 100 food/etc (crashing) = 650
    • Ian Weller (roommate Zhou) -- $405 air + 240 room + 100 food/etc = 745
    • David Nalley (roommate Savage) -- $375 transpo + 180 room = 555
    • Clint Savage (roommate Nalley) -- $502.50 + 180 room = ~690
    • John Rose (roommate Stanley) -- $342.50 air + 180 room = ~530
    • Andrew Overholt (roommate Bhole) -- CAD$401.42 (~USD$312.949) air + 180 room + 100 food/etc = ~600
    • Deepak Bhole (roommate Overholt) -- CAD$401.42 (~USD$312.949) air + 180 room (shared with Andrew O) + 100 food/etc = ~600
    • Jon Stanley (roommate Rose) -- $151.00 rail + 180 room = ~335
    • Steven Parrish (roommate Nottingham) -- $180 room = 180
    • Val Aurora -- $400 total subsidy
    • Brian Powell (roommate North) -- $209 air (already booked)+180 room (leaving Sunday evening)= $389
    • Thibault North (roommate Powell) -- $200 bus + 180 room = 380
    • David Cantrell -- $150 help money = 150
    • Josh Boyer -- $342 airfare = ~345
    • David Farning -- $570 airfare = 570
  • FUDPub on Saturday night (food + 1 beverage?) -- $30 per person avg.
  • Setup costs for venue
    • Room costs?
    • Security/facility monitor?
    • A/V?
    • Wifi networking setup?
  • Advertising in MIT newspaper -- ~$325 for a 1/4 page + a 1/8 page ad
  • Schwag -- ~$5 per pre-registrant?

9925 + 3325 + 325 + 650 = 14,225 so far

Why food for some, not for others? Red Hat folks get a per diem. A couple other people get per diem because they're not dayjobbers and don't typically have those expenses either.

Projections

This is based on a total attendance of ~130 people.

Day Line Item Expected Cost Notes
Fri Coffee 600 Coffee, tea, bagels/pastry
Sat Coffee 600 Coffee, tea, bagels/pastry
Lunch 1,625 Sandwiches, pizza, or something like that. Will include vegetarian!
FUDPub 3,900 Some sort of dinner food, plus one beverage -- OLPC is sponsoring FUDPub.
Sun Coffee 500 Coffee, tea, bagels/pastry
TOTAL 3325 So far.