Events FAD 2010

From FedoraProject

(Difference between revisions)
Jump to: navigation, search
(Avatar)
Line 50: Line 50:
  
 
Proposed social event -- Any ideas???
 
Proposed social event -- Any ideas???
 +
 +
Dinner at [http://www.beerknurd.com/stores/raleigh Flying Saucer]?
  
 
==== Sunday January 31 ====
 
==== Sunday January 31 ====

Revision as of 06:55, 25 January 2010

This is the main page for the 2010 Events FAD, which is a FAD focused on tools, infrastructure, and materials for Fedora events, with a focus on FUDCons (though much of the work will likely be reusable for FADs themselves).

Contents

Status

Discussion and coordination are happening on the fudcon-planning list, but this wiki page is the canonical reference to the status of this event's planning.

Meetings

In #fudcon-planning.

  • 1700-1800 UTC (noon-1pm EST) on Mondays
  • 2100-2200 UTC (4-5pm EST) on Thursdays (our old FUDCon organizers

meeting time)

The planning meetings are on : January 21, 25, and 28.

The agenda for each, until further notice, will be:

  1. proposal/budget approval
  2. FAD agenda-setting and logistics arrangement
  3. prepwork to gear up for things specified in #2 and funded by #1.

Schedule

Thursday January 28

Most folks will be arriving on this day. Nothing formal scheduled, though we'll make sure that people have the opportunity to coordinate arrival times and travel to the hotel.

Friday January 29 - Sunday January 31

We will be meeting in the Augusta National conference room on the 5th floor of Red Hat's Venture III building. Since you need badge access, we should all meet in the lobby of the building at 9:30 AM each day.

Friday January 29

9:30 AM -- Start.

1:00 PM -- Lunch will be delivered.

7:10 PM -- Avatar on the IMAX 3-D screen. See below.

Saturday January 30

9:30 AM -- Start.

1:00 PM -- Lunch will be delivered.

Proposed social event -- Any ideas???

Dinner at Flying Saucer?

Sunday January 31

9:30 AM -- Start.

1:00 PM -- Lunch will be figured out, depending how many people are still at the FAD.

Afternoon -- Unscheduled, so that we have flexibility for final wrap-up activities.

Attendees

# FAS Name &
Full Name
in-person or remote?
1 Mel Chua in-person
2 Steven Parrish in-person
3 Jon Stanley in-person
4 David Nalley in-person
5 Yaakov M. Nemoy remote
6 Max Spevack in-person
7 Clint Savage in-person
8 Chris Tyler in-person
9 Justin O'Brien remote
10 Paul W. Frields in-person
11 Dennis Gilmore in-person
12 Andrew Ross remote
13 Thanh Ha remote

A note on remote participation

This FAD is specifically designed to be a combined in-person/online event, echoing the FUDCon/FUDCon Live arrangement in real FUDCons so we can more effectively test the deliverables we are producing. Remote participation is crucial to the success of this FAD.

TODO

  • Mel -- get the attendee list finalized by January 17th, and any remaining travel purchased.
  • Mel -- find out the subset of attendees who need a hotel room, and ask them to pair up with roommates. Max's credit card can/will pay the bills.
  • Max -- sort out meals and social activities.
  • In a planning meeting -- break the goals list down into sessions and slot those sessions into the different days that are available, and the collaboration tools that we're going to use and the specific deliverables that we want to achieve.
  • Mel -- Figure out what the actual plan for remote participation is.
  •  ??? -- Sort out transporation.
  • Max & Mel -- file expense reports.

Logistics & budget

Transportation

As we get closer to the date, details will go here (airport pickups, rental cars, etc).

  • Mel Chua is driving from RDU to BOS after the FAD and can drop people off along the way back (I am arriving a week early, so I can't take people on the way down).

Travel

Contributor Carrier Depart Arrive Depart Arrive Cost Status
Mel Chua The Melmobile Will be in town from 1/24 for other business 1/24 Sunday Sunday $0 no action needed, just noting here
Clint Savage Delta 01/28/2010 1:50pm MST 01/28/2010 9:45pm EST 01/31/2010 6:00pm EST 01/31/2010 11:41pm MST $290.80 Purchased
User:Jstanley AA AA 4423, JFK-RDU 01/28/2010 7:30EST 01/28/2010 09:30EST AA 4537, RDU-JFK 01/31/2010 06:05PM 01/31/2010 7:55PM EST $164.40 Purchased
Dennis Gilmore AA AA 4268, PIA-ORD 01/28/2010 10:00 CST AA 454, ORD-RDU 01/28/2010 5:20 pm EST AA 2091, RDU-ORD 01/31/2010 06:05PM EST AA 4368 ORD-PIA 01/31/2010 10:25PM CST $290.80 Purchased
Paul Frields The FPL-mobile Thursday Thursday Sunday Sunday $50 for gas APPROVED
Chris Tyler Delta Delta 6498 YYZ-JFK 11:50am Delta 5482 JFK-RDU 4:35pm Delta 6580 RDU-JFK 5:00pm Delta 6763 JFK-YYZ 10:00pm $489.70 PURCHASED
David Nalley Nalley-mobile Thursday Thursday Sunday Sunday $50 for gas APPROVED
People traveling by plane, returning to RDU airport Supershuttle $100 budgeted
Total to date: $1435.70
Name Carrier Travel to FAD, departure Travel to FAD, arrival Travel from FAD, departure Travel from FAD, arrival Ticket cost

Lodging

We will be staying at:

Best Western Cary Inn And Extended Stay
1722 Walnut Street
Cary, NC 27511 US

Four nonsmoking double rooms with microfridges have been booked, see roommate pairings below.

Roommate 1 Roommate 2 Check-in Check-out Nights Cost Status
Clint Savage Paul W. Frields Thu 2010-01-28 Sun 2010-01-31 3 see below booked
Mel Chua Dennis Gilmore Thursday Sunday 3 see below approved
Chris Tyler David Nalley Thursday Sunday 3 see below booked
Jon Stanley Roommate 2 Thursday Sunday 3 see below booked
Roommate 1 Roommate 2 Check-in Check-out Nights Cost Status
Total to date: 12 $659.88

Equipment budget

What we don't spend on travel, we'll spend on getting equipment to start making this an option for Events Kits.

Things we could get:

Item Price
vga2usb 319.90 (with shipping)

Total budget so far

  • Original budget -- $3,000
  • Travel commitments -- $1435.70
  • Lodging -- $659.88
  • Equipment (so far) -- $319.90
  • Remaining funds -- $582.52

Equipment

If you're bringing toys - by which we mean "A/V equipment" - to play with during this FAD, list it here so we know what we've got to play with.

What is it? What is it for? Who is bringing it?
Zoom H2 High-quality USB microphone/mp3-to-SD card audio recorder Mel Chua
MiniDV camcorder +cable, can be used for live IEEE-1394 source Paul W. Frields
Alesis 1202 VLZ mixer mixer on hand if needed Paul W. Frields
Miscellaneous microphones hi-quality handheld dynamic, one large condenser Paul W. Frields
Various cables The band box o' doom, mostly 1/4" and XLR Paul W. Frields
Alesis 4-Channel Mixer (2) Mixing audio Clint Savage
logitech 720p usb webcam capturing video Dennis Gilmore
v4l-compatible webcam w/ mic Capturing video Chris Tyler
What is it? What is it for? Who is bringing it?

Purpose and goals

A FUDCon whose planning starts after March 2011 should be able to be executed without planning assistance from CommArch/Fedora Engineering beyond the initial approval of the FUDCon, the writing of checks, and participating as ordinary attendees/volunteers.

Primary goals

  1. Timeline for planning future FUDCons
    1. An annual cycle/calendar of which regional FUDCon happens during which quarter (i.e. NA FUDCon in Q3, LATAM FUDCon in Q4, or whatever the arrangement ends up being)
    2. A list of FUDCons targeted for planning from now through March 2011
  2. A revised and expanded edition of https://fedoraproject.org/wiki/FUDCon/Organization prepared for the organizers of the next FUDCon in the planning queue
    1. Consider the "we broke Barcamp" bug from FUDCon Toronto - how do we scale up with registration and session scheduling? (non-software - the Secondary item is software.)
    2. Define who is needed from RH and the community (who as in what groups, infrastructure, QA, FE, etc. ) to make a successful event
    3. Create a location bid process, including a minimum standard for the type of facility needed to host the event. (ie. number and size of rooms, A/V, location in regards to food & transportation)
    4. A clearly defined sponsorship timeline, publication process, and selection process for assigning travel funding to community members who need it, and an accounting system to support it.
    5. HOWTO on User Track sessions for FUDCon
      1. Possible expansion to be more family-friendly?
  3. A recording / remote participation solution (FUDCon Live) This is the major project/piece of development work that will be undertaken during the FAD; development may not be complete, but a usable solution should be out, with a roadmap for future improvement.

Secondary goals

  1. A scaleable event registration and session scheduling solution (software - the Primary item is non-software.)
  2. A repository of FUDCon templates and materials (letters, posters, etc) with instructions for customization
  3. A FUDCon effectiveness feedback survey that can be used to chart our improvement over time

Avatar

We have the ability to get a discount on pre-ordered concessions. You can get a small box of popcorn and your choice of Coke, Diet Coke, Sprite, Orange Fanta, Dr Pepper, Powerade or bottled water. It comes as a combo pack, so you have to get both the popcorn and the drink, but you can give it away to someone else if you don't want something. Note what you would like below:

  • Max -- popcorn & coke
  • Jon -- popcorn & coke
  • Chris -- popcorn & Dr Pepper (2nd choice Coke)
  • Clint -- popcorn, raisinettes & Dr Pepper (Coke is a good alternative)
  • Mel -- popcorn and orange fanta
  • Dennis -- popcorn(no butter) sprite with cherry and vanilla syrup
  • Paul -- popcorn and water
  • Steven -- popcorn & coke
  • David -- popcorn & coke