FAD at SELF 2011

This is the main page for a FAD at Southeast LinuxFest 2011, which is a FAD focused on FUDCon Finance and Location selection processes.

Purpose

1. Our purpose is to... complete with the following primary goals:
   • Define a clear process for purchasing FUDCon subsidy travel - who is responsible, how long it should take, how things are tracked between spreadsheet (with estimates) to tickets for purchase (with final cost) to the end point of the expense report filed by a RHT person who has paid for the ticket.
   • Define a clear process for how the community should choose a FUDCon location when more than one location is proposed. This should be sent back to the fudcon-planning list for further review/approval by folks not able to attend the FAD. What should the criteria be, how should they be weighted, if at all, etc.?

1. In addition, we will attempt to complete the following secondary goals as time allows:
   • Define a clear set of tickets, grouped by FUDCon planning milestones, which should be created.
   • Discuss any FUDCon Blacksburg related planning that we'd like to address.

Planning Prerequisites

See the How to organize a FAD list; you can keep your to-do list here.

• Completed work item
• Work out budget
• Decide on Dates and Location
• Arrange Facilities
• List Resources
• Be Somewhat Structured
• Arrange Lodging
• Arrange Refreshments
• Arrange a Social Event
• Another action item
• Another action item
• Another action item

Plan

1. Location:
2. Date:
3. Schedule
   • Participants arrive at THIS_TIME_AND_DATE
   • Schedule item
   • Schedule item
   • Schedule item
   • Participants leave at THIS_TIME_AND_DATE
4. Important skills (one or more)
   • skill
   • skill
   • skill
5. Personnel (people who might fit the bill)
   • pfrields
   • Name (location, role) Confirmed? (Y/N)
   • Name (location, role) Confirmed? (Y/N)
   • others?
6. Other considerations
   • Contributor V can offer a living room for evening social gatherings.
   • Contributor W has a car and is willing to do airport pick-ups.
   • Contributor X needs as much advance notice as possible.
   • Contributor Y has a schedule that is better on Fridays than on Tuesdays, and prefers weekend times after 4:28 AM.
   • Contributor Z is allergic to peanuts.

Logistics

Snacks/Beverages/Lunch We will be in one of the available rooms at SELF throughout the day. We can either have food brought into the room, or alternately we can break for lunch in one of the hotel eating areas.

Budget

Cost for this FAD is likely to be very low, since we have a number of folks attending who are already sponsored to attend SELF. However, if someone has not yet been sponsored to attend SELF, and would like to participate in the FAD, they can put their name below for consideration for travel sponsorship.

Contributor	Dept	Arrv	Dept	Arrv	Cost
Name	Travel to FAD, departure	Travel to FAD, arrival	Travel from FAD, departure	Travel from FAD, arrival	Ticket cost
Name	Travel to FAD, departure	Travel to FAD, arrival	Travel from FAD, departure	Travel from FAD, arrival	Ticket cost

1. Travel: $A for airfare, bus, train, etc. funding needed to get attendees to the FAD
2. Housing: $B for hotel, etc. needed to have attendees sleep during the FAD
   • link to hotel room booking website, if applicable
3. Space: $C for renting space to hack in, if applicable
   • address and travel details for the space
4. Supplies: $D for anything else you may need
   • item
   • item
   • item

Total budget: $A+B+C+D