Organizing team
- Henry Anchante (Event Owner)
- Alex Irmel Oviedo Solis
- Carlos Alberto Jara Alva
- Hernan Pachas
- Julita Inca Chiroque
Local allies.
- Ing. Luis Palma -Academic Coordinator of Computer Engineering and Systems Department from San Antonio Abad del Cusco State University.
- Ing. Juan Cruz - Head of Academic Department of Computer from San Antonio Abad del Cusco State University.
- Ing. Tany Villalba Villalba - Leader of "Cusco Libre" Free Software Asociation.
- Javier Quiso Quispe - Leader of “Célula Informática” Study Circle from San Antonio Abad del Cusco State University.
- Ericka Alexandra Morales Valencia - President of "Computer Engineering and Systems Department" student council from San Antonio Abad del Cusco State University.
Brief description of Cusco City.
Cuzco, or Cusco (recent official spelling), is a city in southeastern Peru, located in the eastern slopes of the Andes, in Huatanay River Basin, a tributary of the Vilcanota. It is the capital of the department of Cuzco and also declared in the Peruvian constitution as the historical capital of the country. The city of Cuzco as the National Institute of Statistics and Informatics is the seventh largest city in Peru and in 2007 housed a population of 348,935 inhabitants. It was formerly the capital of the Inca Empire and one of the most important cities of the Viceroyalty of Peru. Declared a World Heritage Site by UNESCO in 1983, is often called, due to the large number of monuments which has, as the "Rome of America".
Major local airports and their distance lodging and venue.
International Airport Alejandro Velasco Astete
International Airport Teniente Alejandro Velasco Astete is located in the city of Cusco, the city's biggest tourist attraction in Peru.
Receives flights from some parts of Peru and some international flights. Their tracks are fully paved. Today it continues to operate with a limited schedule of flights due to its dangerous location being in the middle of the city. Despite that the airport was used by 1,288,200 passengers in 2009, according to statistics CORPAC. This figure makes it the second most used air terminal Peru after the Jorge Chavez International Airport in Lima. Currently under evaluation is also a proposal to implement nighttime visual aid to allow the takeoff and landing of aircraft at night.
Front Photograph of International Airport Teniente Alejandro Velasco Astete
Distance from airport to lodging.
Outline of local mass transit.
The city has public transport buses, minibuses and taxis. The public transport (buses and minibuses) will cost $ 0.25 per person and the taxi service has an average cost of U.S. $ 1.4 per race being the maximum of up to U.S. $ 3.8.
Detailed description of proposed venue and estimated costs including room capacity and configuration.
University Auditorium of San Antonio Abad del Cusco State University
Location
Description
The UNSAAC university auditorium is located in the Cusco Main Square.
The university auditorium has very basic features in terms of services. It has an auditorium with capacity for 700 people. Development was rather different events including the First Latin American and Caribbean Conference on Use and Free Software Development (LACFREE) in 2003.
The university auditorium also has a small lounge called "Graduate Hall" with a capacity of 100 people on the side of the main auditorium.
It also has a large number of classrooms with average capacity of 30 people per classroom.
Internet Access
The Faculty of Law and Political Science is based at University Auditorium and their classrooms, therefore has free wireless internet access with the ability to place access points to improve the signal inside the auditorium and Grades Hall.
Cost
The San Antonio Abad of Cusco State University as a sponsor of the event offers this venue free.
Description of proposed lodging and estimated costs along with a written agreement from lodging specifying rates
The proposed hotel is located 10 minutes from the University Auditorium and the main square. The room costs are detailed below:
| Room | Price per day |
|---|---|
| Simple room | USD 30 |
| Double room | USD 35 |
| Triple room | USD 45 |
More information at http://goo.gl/AXi8Z
Estimated costs from main airports to the proposed site
They are considered as major airports, which are located in the capital cities of each country
| City | Air Line | Price | Scales |
|---|---|---|---|
| Lima | Lan Taca |
USD 96 USD 96 |
Direct Direct |
| Miami | Lan Taca |
USD 784 USD 1215 |
1 Scale 1 Scale |
| Atlanta | Delta Lan |
USD 850 USD 935 |
1 Scale 2 Scales |
| Houston | United Airlines Lan |
USD 1065 USD 1065 |
1 Scale 2 Scales |
| Guatemala | Taca Lacsa Aeromexico |
USD 1154 USD 1158 USD 1384 |
2 Scales 2 Scales 2 Scales |
| San Salvador | Taca | USD 1099 | 1 Scale |
| San Jose | Taca Lacsa |
USD 1073 USD 1077 |
1 Scale 2 Scales |
| Quito | Lan Taca |
USD 331 USD 354 |
1 Scale 1 Scale |
| Santiago de Chile | Lan Lan |
USD 354 USD 374 |
1 Scale 2 Scales |
| Buenos Aires | Tam Lan Taca |
USD 554 USD 548 USD 771 |
2 Scales 2 Scales 1 Scales |
| Montevideo | Tam Taca Lan |
USD 576 USD 617 USD 740 |
2 Scales 1 Scale 2 Scales |
| Asunción | Tam Taca |
USD 610 USD 957 |
2 Scales 1 Scale |
| Bogota | Taca Avianca Lan |
USD 436 USD 436 USD 508 |
1 Scale 1 Scale 1 Scale |
| Caracas | Taca Avianca Lan |
USD 553 USD 577 USD 621 |
1 Scale 2 Scales 1 Scale |
| La Paz | Lan Taca |
USD 489 USD 498 |
1 Scale 1 Scale |
| Sao Paulo | Taca Avianca |
USD 345 USD 345 |
1 Scale 2 Scales |
Visas to enter Peru
Most tourists from Latin American countries do not need visa to enter Peru, unless any of them, please check your country on the following lists:
Central America and the Caribbean
| Country | Needs Visa? |
|---|---|
| Antigua Barbuda | No |
| Bahamas | No |
| Barbados | No |
| Belice | No |
| Costa Rica | Yes |
| Cuba | Yes |
| Dominica | No |
| El Salvador | Yes |
| Granada | No |
| Guatemala | Yes |
| Haití | Yes |
| Honduras | Yes |
| Jamaica | No |
| Nicaragua | Yes |
| Panamá | No |
| Rep. Dominicana | Yes |
| San Cristóbal y Nevis | No |
| Santa Lucía | No |
| San Vicente y Granadinas | No |
| Trinidad y Tobago | No |
North America
| Country | Needs Visa? |
|---|---|
| Canadá | No |
| Estados Unidos | No |
| México | No |
South America
| Country | Needs Visa? |
|---|---|
| Argentina | No |
| Bolivia | No |
| Brasil | No |
| Colombia | No |
| Chile | No |
| Ecuador | No |
| Guyana | No |
| Paraguay | No |
| Suriname | No |
| Uruguay | No |
| Venezuela | No |
To find out the requirements and the process of obtaining a visa, contact the nearest Peruvian embassy location
Fud-Pub
There are many restaurants serving novo-Andean food near the proposed sites, some of these restaurants offer extra activities like a workshop of pisco sour (national Cocktail of Peru).
There are also the so-called traditional Peñas are also close to the city center, offering some of the food and musical entertainment.
Brief description of available resources and expertise with other events in the city.
Resources available
- The San Antonio Abad del Cusco State University is Sponsor of the event and the venue, advertising material and others are free.
- Groups of reception at the airport and the city guides (college students).
- Free Cultural night by the cast of "Danzas universitarias" of San Antonio Abad del Cusco State University.
Possible Resources
- Free accommodation or reduced as negotiations with the sponsors and / or partners.
- City Tour or tour to Machu Picchu, after management with the sponsors and / or partners
Events held
- Various internaticional / national / regional students congress from different disciplines.
Internet access in the lodging and conference venue.
Internet access is guaranteed in the auditoriums by Communications Network of San Antonio Abad del Cusco State University(RCU-UNSAAC) and hotel managers (both are WIFI)
Esquema de ubicación de los restaurantes próximos.
Existen muchos restaurantes cercanos al Centro de Convenciones y al Paraninfo Universitario. La ubicación de restaurantes cercanos al alojamiento dependen del mismo, la mayoría de hoteles de más de 2 estrellas suelen ofrecer desayuno como parte del servicio.
Fechas propuestas para el evento
Se propone la primera quincena del mes de septiembre, porque en esta temporada el clima no suele ser tan fría como en meses anteriores y la Festividad en Honor al Señor de Huanca es próximo y es un recorrido turístico interesante.
Clima
En la ciudad del Cusco, el clima es templado en esta temporada del año, la primavera inicia oficialmente el 23 de septiembre en toda la región. Las lluvias son repentinas y copiosas, es necesario tener un paraguas. Las noches son frias y es necesario abrigarse para salir a la calle.
Programa propuesto
- Miércoles por la tarde: Inscripción, notas clave y preparación del BarCamp.
- Jueves: Barcamp.
- Viernes: HackFest.
- Viernes por la noche: FUD-Pub
- Sábado: Recorridos turísticos.
Auspiciadores
Auspiciadores confirmados
| Institución | Item | Cantidad |
|---|---|---|
| Universidad Nacional de San Antonio Abad del Cusco | T-Shirts | 70 |
| Universidad Nacional de San Antonio Abad del Cusco | Identificaciones (Tags) | 80 |
| Universidad Nacional de San Antonio Abad del Cusco | Gigantografias (Bambalinas) | 7 |
| Universidad Nacional de San Antonio Abad del Cusco | Salas de exposiciones | 3 |
| Universidad Nacional de San Antonio Abad del Cusco | Discos resumen | 400 |
| Universidad Nacional de San Antonio Abad del Cusco | Discos resumen | 400 |
| Universidad Nacional de San Antonio Abad del Cusco | Carpetas de trabajo (incluye booklets) | 400 |
| Universidad Nacional de San Antonio Abad del Cusco | Pines | 400 |
| Universidad Nacional de San Antonio Abad del Cusco | Afiches publicitarios tamaño A2 | 1 millar |
| Universidad Nacional de San Antonio Abad del Cusco | Certificados | 400 |
| Universidad Nacional de San Antonio Abad del Cusco | Equipos de proyección | 6 |
| Universidad Nacional de San Antonio Abad del Cusco | Transporte | - |
| Universidad Nacional de San Antonio Abad del Cusco | Laptop | 3 |
| Universidad Nacional de San Antonio Abad del Cusco | Afiches publicitarios tamaño A2 | 1 millar |
| Universidad Nacional de San Antonio Abad del Cusco | Refrigerios | 400 |
Posibles auspiciadores y aliados
- Municipalidad Provincial del Cusco
- Gobierno Regional del Cusco
Presupuesto
Omitiremos las cosas que los auspiciadores nos darán.
| Item | Descripción | Costo |
|---|---|---|
| 1 | Alojamiento (habitaciones dobles para 10 personas por 4 dias) | USD 700 |
| 2 | Pasajes aéreos para 10 personas (promedio) | USD 7400 |
| 3 | Traslado del aeropuerto para 10 personas | USD 39 |
| 4 | FUD-PUB | USD 600 |
| TOTAL | USD 8739 |
Pros y contras de la ubicación propuesta.
Pros
- Disponibilidad de un grupo de docentes universitarios como comité permanente de organización
- Disponibilidad de grupos de estudiantes para apoyo logístico, recepción y guía por la ciudad.
- Disponibilidad de recursos de la Universidad Nacional San Antonio Abad del Cusco.
Contras
- Costo de pasajes aéreos elevado desde el exterior hasta la ciudad.
- Transporte público desordenado.