FUDCon:FUDConBrno2008/2008-07-29

14:55 * marek waves

14:58 ... join!#fedora-meeting -> rdieter(n=rdieter@ip68-110-20-4.om.om.cox.net)

14:58 < spevack> hi marek

14:58 < marek> hello Max

14:59 < spevack> how are you?

14:59 < marek> spevack: it's very hot here, but I'm quite good :)

14:59 < marek> and you?

14:59 < marek> spevack: http://www.flickr.com/photos/27801040@N03/sets/72157606434957455/

14:59 < spevack> doing well.

14:59 < rvokal> hi guys

14:59 < marek> few pictures from the univ'

15:00 < spevack> those pictures look great

15:00 < spevack> hi rvokal

15:00 < spevack> how are you?

15:00 < rvokal> fine, and you?

15:00 < spevack> so it looks like we are all set for rooms at the university?

15:00 < loupgaroublond> they seem sortof spartan

15:01 < rvokal> .. and those pictures are from the small rooms only, the main conference room is even better :)

15:01 < spevack> loupgaroublond: it's a classroom. what were you expecting? ;)

15:01 < loupgaroublond> true, depends on the school though

15:01 < spevack> rvokal: excellent. so, we can cross "facilities" off the list of worries?

15:01 < rvokal> true .. I only need to confirm in two weeks how many rooms and which of these we will use

15:02 < spevack> rvokal: ok, well definitely the big room. how many smaller rooms are available?

15:02 < wonderer1> marek: nice pics. will there be more with a bit more people in action on it ;-) ?

15:02 < rvokal> 3 on Friday, 4 during the weekend

15:03 < rvokal> + the main conference room

15:03 < spevack> ok. we'll use 3 on Friday, 4 on Saturday, and 3 on Sunday, plus the main room.

15:03 < rvokal> good

15:03 < nicubunu> broken link on the fudcon wiki page - the estools.eu page used to work, now is 404

15:03 < spevack> main room on all days, right?

15:03 < nicubunu> probably too much traffic coming from us?

15:03 < spevack> nicubunu: ok, we'll take it down

15:04 < rvokal> spevack: not a problem, we will have the same room for all three days

15:04 < nicubunu> but maybe replace with something useful to get info about buses

15:04 < spevack> ok, so at this point, everything else is just an exercise in allocating budget.

15:04 < spevack> the big expenses that we will have are:

15:04 < spevack> 1) tshirts

15:04 < spevack> 2) food on friday, saturday, sunday

15:04 < spevack> 3) social event

15:04 < spevack> 4) hotel

15:04 < spevack> 5) travel subsidies

15:05 < spevack> estimating on the hotel -- 50 beds * 20 EUR per night * 3 nights, plus a few extras that will surely come up

15:06 < spevack> let's say 4000 EUR for the hotel. That is probably a very high estimate, right?

15:06 < rvokal> that's about right ..

15:06 < spevack> making a guess on tshirts -- let's say 200 shirts * 5 EUR per shirt... plus extra just in case.. let's say 1500 EUR for shirts

15:07 < spevack> (I am trying to over-guess on everything)

15:07 ... join!#fedora-meeting -> cassmodiah_(n=cass@p54AB70B9.dip.t-dialin.net)

15:07 < spevack> this leaves us with plenty of money for food and social event

15:08 < rvokal> good, I think we are fine with 10 to 15 euro per person per day for food during the day

15:08 < spevack> 15 * 200 * 3

15:08 < spevack> that's too much :)

15:08 ... signoff!#fedora-meeting -> cassmodiah_(Client Quit)

15:08 < rvokal> ok, say 10 ..

15:08 < rvokal> :)

15:09 < spevack> hang on, let me work backward

15:09 < spevack> total budget is 12,500 EUR

15:09 < spevack> - 4000 EUR hotel - 1500 EUR shirts

15:09 < spevack> leaves us 7000 EUR

15:09 < spevack> let's say we spent 3000 EUR on travel

15:09 < spevack> maybe 4000

15:10 < spevack> the question would be... what kind of food and drinks can we get for people, plus a social event, for about 3000 EUR?

15:10 < spevack> coffee in the mornings, lunch on 3 days, some drinks during the day, and a social event.

15:10 < spevack> rvokal: what do you think?

15:10 < spevack> are my calculations making sense to people?

15:10 < rvokal> hmm, do you think we can squeeze a social event in this budget as well?

15:11 < rvokal> 3000 is fine for snacks, drinks and a small lunch for 200ppl on 3 days

15:11 < spevack> rvokal: let me tell you what the "social event" has been at previous fudcons

15:11 < rvokal> but not for the evening

15:11 < rvokal> a beer? :)

15:11 < spevack> we have called up a bar or restaurant

15:11 ... join!#fedora-meeting -> themayor(n=jack@ool-18b9030c.dyn.optonline.net)

15:11 < marek> a lot of beer? ;)

15:11 < spevack> and told them that we want to bring everyone there. And Fedora buys a free drink for everyone, and then the rest of the night people just take care of themselves

15:12 < spevack> rvokal: we also have 60 people now. will we get to 200? i don't know

15:12 < rvokal> ok, if you don't count with food in the evening, than we should be ok

15:12 < spevack> rvokal: normally we have a cut off date for "pre registering" -- and only the people who pre-registered on the wiki are guaranteed free food and tshirts.

15:12 < spevack> this way we know how much to order

15:12 ... join!#fedora-meeting -> che(n=rkastl@redhat/che)

15:12 < rvokal> makes senses

15:12 < rvokal> sense

15:12 < spevack> and then we order a little bit extra

15:13 < nicubunu> then make that cut off date visible to motivate lazy people like me

15:13 < spevack> rvokal: so what's the best thing i can do right now? send you an email with exactly what kinds of food/drinks we want on fri/sat/sun during the day for people?

15:13 < rvokal> ok, so I will count with 3000eu max for food

15:13 < spevack> nicubunu: we will

15:13 < spevack> rvokal: and then you can get a price estimate?

15:13 < rvokal> yep

15:13 < spevack> rvokal: and from there, we can think about how much is left for the social event?

15:13 < spevack> rvokal: ok, i'll do that.

15:14 < spevack> does everyone agree that it is a "nice gesture" to have Fedora completely pay the hotel bill for everyone?

15:14 < spevack> i think it makes things much easier also

15:14 < rvokal> basically I was thinking about cold sandwitches for lunch

15:14 < spevack> rvokal: yeah, me too

15:14 < rvokal> or pizza on Saturday

15:14 < spevack> rvokal: yep, something simple. sandwiches one day, pizza another day

15:14 < rvokal> and few snacks, coffee and drinks

15:14 < rvokal> ok

15:14 < spevack> yep

15:15 < spevack> ok, so i'll be responsible for getting you more specific description that you can take to the food people

15:15 < rvokal> good

15:15 < spevack> nicubunu: i will also send an email to brno-list to see if people have pictures of the brno skyline that you can use for the tshirt design. i forgot to send it yesterday

15:16 < rvokal> nicubunu: oh, I do have some :)

15:16 < spevack> nicubunu: once you have a tshirt design, we'll try to figure out where to get them made. rvokal, do you have anyone in the brno office who has made tshirts before?

15:16 < nicubunu> spevack: yes, we could use them

15:16 ... nick!dwmw2_gone -> dwmw2

15:16 < rvokal> spevack: hmm, not sure .. let me ask the facility girl if she has some contacts

15:17 < nicubunu> maybe show them https://www.redhat.com/archives/fedora-art-list/2008-July/pngKJ39pVNUuN.png

15:17 < spevack> nicubunu: i'll include that link

15:17 < nicubunu> as a reference for what we want

15:17 < spevack> nicubunu: i love that design. we just need a "free" photo :)

15:17 < rvokal> nicubunu: http://www.flickr.com/photos/jarmilka80/198700478/

15:17 < marek> nicubunu: that's nice!

15:18 < rvokal> nicubunu: really nice, I like it

15:18 ... signoff!#fedora-meeting -> k0k(Read error: 113 (No route to host))

15:18 < spevack> rvokal: we need a photo taken by a red hat or fedora person who gives us permission to modify it and use it in the tshirt :)

15:18 < nicubunu> rvokal: that's too dark - and not Free

15:18 ... signoff!#fedora-meeting -> cassmodiah(Read error: 110 (Connection timed out))

15:18 < spevack> rvokal: the photo nicu used for that mock-up was just a random one we found on the internet as an idea

15:18 < rvokal> spevack: my wife counts .. :)

15:18 < spevack> rvokal: anyone who won't sue us :)

15:18 < rvokal> nicubunu: it is

15:19 < nicubunu> the silhouette is good but for the effect we could use something lighter, with some details on the building

15:19 ... join!#fedora-meeting -> k0k(n=k0k@fedora/k0k)

15:20 ... join!#fedora-meeting -> bpepple(n=bpepple|@adsl-75-60-245-235.dsl.wotnoh.sbcglobal.net)

15:20 < spevack> nicubunu: i'll send a note to the brno-list and i'm sure you'll have 20 photos within 1 day to look at :)

15:20 < rvokal> nicubunu: me or marek can try to take a better picture .. not a problem

15:20 < rvokal> or ^

15:20 < marek> http://www.flickr.com/search/?q=brno&l=deriv&ss=0&ct=0&w=all :)

15:21 < spevack> the only other things we really need to talk about today is perhaps the flyer

15:21 < spevack> if we want to make up an advertisement flyer with some text in czech

15:21 < rvokal> ah, I promised you the slogan right? :)

15:21 < nicubunu> marek: the mockup was made with one of those

15:21 < rvokal> do you have a flyer from Boston or some other FUDCon?

15:21 < marek> nicubunu: ah ok

15:22 < spevack> rvokal: i don't think so, but I can take a first draft at some text in english, and you can adapt it into czech

15:22 < spevack> how does that sound?

15:22 < nicubunu> marek: and NC is non-Free, not good enough

15:22 < rvokal> spevack: that's fine ..

15:22 < spevack> rvokal: ok, i'll get that done for you

15:23 < spevack> ok.... anything else? i think we're in good shape. i will once again post a meeting log and update our action items

15:23 < nicubunu> yes, one more thing

15:24 < spevack> yep

15:24 < rvokal> nothing from my side

15:24 < nicubunu> for me is really hard to find transportation from Prague to Brno or Brno to Prague

15:24 < marek> nothing from me

15:24 < nicubunu> could use more info about that

15:24 < rvokal> I'm still pushing few more people to come up with a talk or hack fest session .. :)

15:24 < spevack> nicubunu: https://fedoraproject.org/wiki/FUDCon/FUDConBrno2008/Travel/FromPragueToBrno

15:25 < spevack> did you see that page?

15:25 < nicubunu> spevack: sure

15:25 < marek> nicubunu: check the wiki page, if it does not help enough, let me know and I can help

15:25 < spevack> nicubunu: i think either rvokal or marek wrote it

15:25 ... join!#fedora-meeting -> mbacovsk_(n=mbacovsk@nat/redhat/x-6330c97d7fe198f4)

15:25 < nicubunu> for example the studentagency website is almost unusable

15:25 < rvokal> nicubunu: marek and I will try to add more info there ..

15:26 < rvokal> nicubunu: studentagency -that's a shame, cos it's the best way how to get to brno directly from airport

15:26 * marek agrees

15:27 < nicubunu> can you compile a list with their schedule for Thursday and Monday or something like that?

15:28 < marek> nicubunu: the best way is really to mail them

15:28 ... join!#fedora-meeting -> cassmodiah(n=cass@p54AB70B9.dip.t-dialin.net)

15:28 < marek> nicubunu: w/ your specific date and reserve in advance

15:29 < marek> nicubunu: they will reply in english

15:29 < rvokal> but we can add a bus schedule there with email to SA office ..

15:29 < marek> nicubunu: but I'll try to update the page w/ more info

15:30 < nicubunu> I try a search on their website, it opens a pop-up for the results, which close itself after one second (FF3 and F9)

15:30 < marek> http://www.studentagency.cz/mainpage.php?switch=1542

15:30 < marek> here is the schedule (in czech)

15:31 * marek tries google translate

15:31 < rvokal> ^ wiki

15:31 < marek> http://translate.google.com/translate?u=http%3A%2F%2Fwww.studentagency.cz%2Fmainpage.php%3Fswitch%3D1542&hl=en&ie=UTF8&sl=cs&tl=en

15:31 < marek> nice

15:33 < nicubunu> so daily a bus from Brno at 11 arriving at 13:10 in Prague? that's not bad

15:34 < nicubunu> and IIUC, also daily from Prague at 15, arriving at 17:10 in Brno?

15:35 < marek> nicubunu: it's basicaly every 30min-1h

15:35 < marek> nicubunu: check the second table " Brno, Benešova Grand"

15:35 ... join!#fedora-meeting -> rnorwood(n=rnorwood@nat/redhat/x-87db327f11290383)

15:35 < marek> it departs at 02:45, 04:00, 04:30, 05:00 ... 18:30, 19:30 ...

15:36 < rvokal> nicubunu: bus takes more than 2hrs .. from airport to Brno it's 3hrs

15:36 < nicubunu> uh, that seems OK

15:36 < marek> but I really recommend to call SA and make a reservation

15:36 < marek> they can speak english :)