FUDCon:FUDCon Toronto 2009 budget

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The overall budget from Red Hat for FUDCon:Toronto 2009 is currently $19,000.

  • Fedora Engineering (Paul Frields & Tom Callaway): $4,000 in Q4
  • Community Architecture (Max Spevack): $5,000 in Q3
  • Community Architecture (Max Spevack): $10,000 in Q4

Execution

Name of Traveler/Vendor Item Description Q3 CA Q4 CA Q3 FE Q4 FE Comments Done?
Airfares
Bill Nottingham Airfare 300
Toshio Kuratomi Airfare $307.40 Flying to Boston and bussing. Y
Mike McGrath Airfare 300
Stephen Smoogen Airfare 300
Seth Vidal Travel 350 Taking train?
Max Spevack Airfare 300
Greg DeKoenigsberg Airfare 300
Karsten Wade Airfare 300
Kevin Higgins Airfare 400 Release party contest winner
Adam Miller Airfare 300 Covered by FAmNA sponsorship. Almost
Simon Birtwistle Airfare 800 Zikula; from LHR
Sebastian Dziallas Airfare 400 EDU?
Eric Christensen Airfare 300 Zikula
Subtotal 4,357.40
Lodging
Bill Nottingham Lodging 150
Toshio Kuratomi Lodging 150
Mike McGrath Lodging 150
Stephen Smoogen Lodging 150
Paul W. Frields Lodging 150 Airfare already bought by FE
Seth Vidal Lodging 150 Taking train?
Max Spevack Lodging 150
Greg DeKoenigsberg Lodging 150
Karsten Wade Lodging 150
Kevin Higgins Lodging 150 Release party contest winner
Adam Miller Lodging 150 Covered by FAmNA sponsorship!
Simon Birtwistle Lodging 150 Zikula; from LHR
Sebastian Dziallas Lodging 150 EDU?
Eric Christensen Lodging 150 Zikula
Mel Chua Lodging 400 Taking bus from BOS
Dave Jones Lodging 200 Taking bus from BOS
Chuck Ebbert Lodging 200 Taking bus from BOS
Luke Macken Lodging 200 Taking bus from BOS
Tom 'spot' Callaway Lodging 200 Taking bus from BOS
John Palmieri Lodging 200 Taking bus from BOS
Mairin Duffy Lodging 200 Taking bus from BOS -- paid by bstevens?
Subtotal 1,600 2,100
Other costs
Dave and Buster's FUDPub deposit 1,000
Dave and Buster's FUDPub balance 2,550
Local Motion of Boston Bus deposit (tentative) 750 Unsure of requirement/due date, TBD
Local Motion of Boston Bus balance 2,050
(T-shirt vendor) T-shirts for pre-reg 1,000
(Lunch on Saturday) 1,000
(Lunch on Sunday) 1,000
(Lunch on Monday) 1,000
Subtotal 2,750 7,600
TOTAL 7,107.40 9,200 2,100 18,407.40

Needs

Into this total we must fit the following requirements:

  • Bus from Westford (~$4K)
  • Travel for the following remotees from the Fedora Engineering team ($5.1K)
    • Flights:
      • Bill Nottingham (~$300)
      • Toshio Kuratomi (~$300)
      • Mike McGrath (~$300)
      • Stephen Smoogen (~$300)
      • Paul W. Frields (~$300)
      • Seth Vidal (~$300)
      • Max Spevack (~$300)
      • Greg DeKoenigsberg (~$300)
      • Karsten Wade (~$300)
      • Mel Chua (~$300)
    • Lodging+:
      • Bill Nottingham (~$300)
      • Toshio Kuratomi (~$300)
      • Mike McGrath (~$300)
      • Stephen Smoogen (~$300)
      • Paul W. Frields (~$300)
      • Seth Vidal (~$300)
      • Dave Jones (~$300)
      • Chuck Ebbert (~$300)
      • Luke Macken (~$300)
      • Tom 'spot' Callaway (~$300)
      • John Palmieri (~$300)
      • Max Spevack (~$300)
      • Greg DeKoenigsberg (~$300)
      • Karsten Wade (~$300)
      • Mel Chua (~$300)
      • did I miss anyone?
  • Lunch on Saturday
  • Lunch on Sunday
  • Lunch on Monday
  • Travel and lodging sponsorship for the following people.
    • Kevin Higgins (release party contest winner) (~$700)
    • Sebastian Dziallas (due to .edu-related opportunities @ FUDCon) (~$700)
    • Adam Miller? (~$700)
    • Simon Birtwistle? (note, travel from London) (~$1.2K)
    • Matthew Daniels (~$600)
    • Eric Christensen (~$600)
  • FUDPub on Saturday evening (food + 1 beverage?) -- $3.5K
  • Setup costs for venue -- $0
  • Advertising?
  • Schwag -- ~$7 per pre-registrant? ($1K for t-shirts)
  • ESTIMATED TOTAL so far: $19.9K

ARCHIVAL NOTE FROM F11 FUDCON: Why food for some, not for others? Red Hat folks get a per diem. A couple other people get per diem because they're not dayjobbers and don't typically have those expenses either.

Projections

This is based on a total attendance of ~130 people.

Day Line Item Expected Cost Notes