FUDCon:FUDCon Toronto 2009 logistics

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This page is for recording logistics like temporary lodging info, things to bring, and so forth. Return to FUDCon Toronto 2009

Contents

Buses

Bus company Cost Comments
TravelPackUSA $525/day for 15ppl
  • Unsure if required to keep them to drive around Toronto, awaiting reply
Sunshine Boston $4300
  • 43-seater is all they have
R.C. Herrmann (need quote)
  • 36-seat passenger coach, looks pretty darn nice
  • Spot says "hell no," with justification
Cavalier Coach (quote requested)
  • Sent quote request 2009-09-14
  • Very nice exec. coach w/AC, might be expensive
Yankee Line (quote requested)
  • Sent quote request 2009-09-14
  • Can't tell about AC
Nevarez $4875 + driver hotel + gratuity
  • Unsure about AC power, or if service runs to Toronto
US Coachways $5100
  • No AC power
Local Motion of Boston ~$2700
  • Might have AC power (at least one vehicle being upgraded, hopefully done by Dec 09)
  • THIS IS OUR VENDOR.

Details

  • FULL DETAILS AT FUDCon:Toronto 2009#Bus Travel
  • Bus departs the Boston/Westford area on Friday morning, December 4
  • Potential route:
    • Pickup in Boston, @ Alewife station ~9:00am
    • Pickup in Westford, @ Red Hat ~10:00am
    • Onward to Toronto, arrive ~10:30pm?
  • Bus will not be available throughout weekend.
  • Bus departs Toronto on Tuesday morning, December 8.
  • Bus arrives in Boston/Westford Tuesday night.

Other concerns

  • From Chris Tyler: it's worth asking for a bus with AC power at the seats -- makes laptop users happier.
    • Chris, where did you book your bus? Finding AC power on tour buses is proving very difficult.
      • Several of the Canadian carriers had AC-enabled buses. We used Great Canadian.
  • From Paul Frields: If we pack at least 12-15 people on the bus, we do better than breaking even.

People riding the bus

Note.png
Not a Red Hat-only bus!
You're welcome whether you're a Red Hat employee or not.
Important.png
Passports required
In order to make sure we'll be all set at the border crossing, passports will be required to board the bus. The bus monitors will check for passports when you board.
Warning (medium size).png
Bus seating
If we get our requested bus, it is a 36-seater. That means we are getting close to full. If the awesome, wifi-enabled bus is not ready, we will end up with a 55-seater instead (in which case we're not full).
No. Person Pickup Location Notes
1 Tim Burke Westford
2 Máirín Duffy Westford or Boston would work for me
3 Dan Walsh Westford
4 Jesse Keating Westford
5 Tom "spot" Callaway Westford or Boston
6 Christopher Aillon Boston
7 Mel Chua Boston bus monitor #1, looking for a second. Also, I'M ON A BUS
8 Jon Masters NOT ATTENDING Was tentative, now unable to make it as it's Katherine's birthday and we're having a party.
9 Martin Duffy (if not RH-ers allowed) Boston or Westford tentative
10 Peter Jones Boston or Westford
11 Jon Stanley Boston or Westford (depending) Need crash space Thurs night (coming from NYC via bus)
12 Luke Macken Boston
13 Dave Malcolm Boston or Westford
14 Ian Weller Boston bus monitor the second
15 Chris Lumens Westford
16 Denise Dumas Westford
17 Jon McCann Boston
18 Remy DeCausemaker Boston
19 Adam Jackson Boston or Westford
20 Toshio Kuratomi Westford or Boston Flying in from Sacramento. I'll tag along w/ spot.
21 Sebastian Dziallas return only, to Boston Flying into YYZ, but out from BOS.
22 Andy Lindeberg Boston or Westford
23 Stephen Smoogen Boston or Westford Flying into Boston. Can get motel room near Alewife if possible. Bringing D&D for bustrip. Bus Monitor #3.
24 Adam Miller Boston Needs crash space
25 Bill Peck Westford
26 Jarod Wilson Westford
27 John (J5) Palmieri Boston
28 Cole Robinson Westford
29 Bernie Innocenti Boston
30 Sarah Lumens Westford or Boston
31 Colin Walters Boston
32 Adam Holt Boston
No. Person Pickup Location Notes

Venue

Seneca@York - 70 The Pond Rd, Toronto, Ontario

Saturday/Sunday - SEQ building

  • Room A - S1206: 160-seat stepped theatre
  • Room B - S1208: 128-seat stepped theatre
  • Room C - S1209: Large glassed-in room (roughly 60-seat capacity depending on layout)
  • Room D - S1200: Classroom (tables)
  • Room E - S1201: Classroom (tables)
  • Room F - S2168: Large glassed-in room (roughly 60-seat capacity depending on layout)
  • Room G - S2154: Classroom (case study room)
  • Room H - S2155: Classroom (tables)

Numbers and descriptions of D, E, G, H are tentative.

Each room has at least:

  • video projector with 15-pin sub-D (VGA) input
  • dual-boot podium PC (SUSE/Windows)

Stepped theatres also have document cameras.

On Sunday, rooms J-N below could also be made available. In particular, Room K may be useful for the F2F board and FESCo meetings.

Monday - TEL Building

  • Room J - T1009: VR room - flexible config, 30-60 people (Barco floor-to-ceiling HD video projector)
  • Room K - T1012: 12-seat conference room (portable projector)(conference speakerphone)
  • Room L - T1030: 8-seat "Fishbowl" conference room (projector with VGA input)
  • Room M - T1042: 6-seat meeting room (portable projector)
  • Room N - T1014: Large classroom with round tables and chairs (projector with VGA input)
  • Room F - S1208: Upper-K, 60+ seat glassed-in room (projector with VGA input, dual-boot podium computer) (SEQ building)

Hotel

Details

Hilton Garden Inn (HGI) Toronto/Vaughan - $105/night double occupancy, free King suite for hospitality (e.g., Hack Room)

  • Located at Hwy 7 & Interchange Way - 10 minutes by car or Viva rapid transit.
  • Internet access: wired and wireless, password-free.
  • 3 years old.
  • Food options nearby, restaurant in hotel, room service available.
  • Free parking (including the bus).
  • Pool, fitness room.

Booking

This table is the current reservation status with the hotel as we know it; for information on what the roommate situation should be, see #Room sharing. The two lists should be identical by Friday night.

.</td>

NameCheck-in (FUDBus means Friday)Check-out (FUDBus means Tuesday)Days needed (FUDBus both ways = 4)RoommateReservation? Y=yes, all set, M=maybe, need to confirm details, N=known noCost to F-EngCost to CommArchNotes</tr>
<p style='height:16px;'>.</td>Bill Nottingham FridayMonday3Stephen SmoogenY2000Number of hotel rooms for sponsored 4 nighters14</tr>
<p style='height:16px;'>.</td>Stephen Smoogen FUDBusFUDBus4Bill NottinghamM (make sure room is reserved for 4, not 3 nights)2000</tr>
<p style='height:16px;'>.</td>Toshio Kuratomi FUDBusFUDBus4Mike McGrathY2000Number of 3 night hotel rooms3.5</tr>
<p style='height:16px;'>.</td>Mike McGrath FridayTuesday4Toshio KuratomiY2000</tr>
<p style='height:16px;'>.</td>Paul W. Frields FridayTuesday4Clint SavageM (new room, confirm booking)0200</tr>
<p style='height:16px;'>.</td>Clint SavageFridayTuesday4Paul FrieldsM (new room, confirm booking)0200</tr>
<p style='height:16px;'>.</td>Adam Miller FUDBusFUDBus4John RoseY0200</tr>
<p style='height:16px;'>.</td>John RoseFridayTuesday4Adam MillerY0200</tr>
<p style='height:16px;'>.</td>Mel Chua FUDBusFUDBus4Diana MartinM (new room, confirm booking)0200</tr>
<p style='height:16px;'>.</td>Diana MartinFUDBusFUDBus4Mel ChuaM (new room, confirm booking)0200</tr>
<p style='height:16px;'>.</td>Dave Jones 3Chuck EbbertY (not coming)00Should be on list? May not be coming! - confirmed not coming</tr>
<p style='height:16px;'>.</td>Chuck Ebbert 3Dave JonesN (if coming)Should be on list? May not be coming! (Mel emailed to confirm, 2009-11-29)</tr>
<p style='height:16px;'>.</td>Luke Macken FUDBusFUDBus4Remy DeCausemakerY2000roommate is self-sponsored</tr>
<p style='height:16px;'>.</td>Remy DeCausemakerFUDBusFUDBus4Luke MackenY00self-sponsored</tr>
<p style='height:16px;'>.</td>Tom 'spot' Callaway FUDBusFUDBus4Dennis GilmoreY2000roommate is self-sponsored</tr>
<p style='height:16px;'>.</td>Dennis Gilmore4Tom 'spot' CallawayY00self-sponsored</tr>
<p style='height:16px;'>.</td>John Palmieri FUDBusFUDBus4Steven ParrishY2000</tr>
<p style='height:16px;'>.</td>Steven Parrish FridayTuesday4John PalmieriY2000</tr>
<p style='height:16px;'>.</td>Mairin Duffy FUDBusFUDBus4Martin DuffyY00Should be on list? Which budget is this from? roommate is self-sponsored - has other lodging</tr></table>

.</td>

Martin DuffyFUDBusFUDBus4Mairin DuffyY00self-sponsored - has other lodging</tr>
<p style='height:16px;'>.</td>Sebastian Dziallas FridayFUDBus4Peter RobinsonM (check roommate pairing, make sure room exists)0200Make sure roommate pairing is correct</tr>
<p style='height:16px;'>.</td>Peter Robinson3Sebastian DziallasM (check roommate pairing, make sure room exists)Make sure roommate pairing is correct</tr>
<p style='height:16px;'>.</td>Ian Weller FUDBusFUDBus4Bert DesmetY0200roommate is self-sponsored</tr>
<p style='height:16px;'>.</td>Bert DesmetFridayMonday3 (but paying for 4)Ian WellerY00self-sponsored</tr>
<p style='height:16px;'>.</td>Matthew Daniels FridayMonday3Jon StanleyM (check roommate pairing, make sure room exists)0200Make sure roommate pairing is correct</tr>
<p style='height:16px;'>.</td>Jon StanleyFUDBusFUDBus4Matthew DanielsM (check roommate pairing, make sure room exists)0200Make sure roommate pairing is correct</tr>
<p style='height:16px;'>.</td>Rex Dieter FridayTuesday4Aaron SeigoM (make sure room is booked for 4, not 3 nights)0200</tr>
<p style='height:16px;'>.</td>Aaron Seigo FridayTuesday4Rex DieterM (make sure room is booked for 4, not 3 nights)0200</tr>
<p style='height:16px;'>.</td>Ben BoeckelFridayTuesday4Rob EscrivaM (booked, but should make sure they're in the FUDCon block at the FUDCon rate)0200roommate is self-sponsored</tr>
<p style='height:16px;'>.</td>Rob EscrivaFridayTuesday4Ben BoeckelM (booked, but should make sure they're in the FUDCon block at the FUDCon rate)00self-sponsored</tr>
<p style='height:16px;'>.</td>Xavier Lamien4Yaakov NemoyY0200</tr>
<p style='height:16px;'>.</td>Yaakov NemoyFridayTuesday4Xavier LamienY0200</tr>
<p style='height:16px;'>.</td>Bernie InnocentiFUDBusFUDBus4Simon BirtwistleM (new room, confirm booking)0200</tr>
<p style='height:16px;'>.</td>Simon Birtwistle FridayTuesday4Bernie InnocentiM (new room, confirm booking)0200</tr>
<p style='height:16px;'>.</td>Brennan Ashton3Jaroslav ReznikY2000</tr>
<p style='height:16px;'>.</td>Jaroslav Reznik3Brennan AshtonY2000</tr>
<p style='height:16px;'>.</td>Seth Vidal 3M (I think Seth's travel was handled separately)Should be on list? Which budget is this from? (Mel emailed to find out details, 2009-11-29)</tr>
<p style='height:16px;'>.</td>20003400</tr></table></table>

Room sharing

All reservations are for 4 nights with the listed team (Fedora Engineering or Community Architecture) paying 100% of the cost unless otherwise specified. The first person on the list is the name the reservation is under, though the hotel knows about both parties so that either person can check in first. Costs are still approximate, but should be close enough for budget happiness all 'round.

From the Fedora Engineering budget

  1. $400 - Bill Nottingham (*) + Stephen Smoogen (Need to make sure this is for 4 nights.)
  2. $400 - Toshio Kuratomi (*) + Michael McGrath
  3. $200 - Tom Callaway (*) + Dennis Gilmore (Dennis paying for self)
  4. $200 - Luke Macken (*) + Remy DeCausemaker (Remy paying for self)
  5. $400 - Jaroslav Reznik (*) + Brennan Ashton
  6. $400 - John Palmieri (*) + Steven Parrish

F-eng total: $2000

From the Community Architecture budget

Settled

  1. $200 - Rob Escriva (*) + Ben Boeckel (Rob paying for self) (Need to make sure this is in our group block.)
  2. $400 - Bernie Innocenti (*) + Simon Birtwistle (new room, needs booking confirmation)
  3. $400 - Mel Chua (*) + Diana Martin (new room, needs booking confirmation)
  4. $400 - Yaakov Nemoy (*) + Xavier Lamien
  5. $400 - Adam Miller (*) + John Rose
  6. $400 - Paul Frields (*) + Clint Savage (new room, needs booking confirmation)
  7. $200 - Ian Weller (*) + Bert Desmet (Bert paying for self)
  8. $400 - Rex Dieter (*) + Aaron Seigo

CommArch definite total: $2800

Not settled

  1. $200 or 400 - Peter Robinson (*) + Jon Stanley (roommate pairing may be incorrect, may be Matthew/Peter and Sebastian/Jon)
  2. $400 - Matthew Daniels (*) + Sebastian Dziallas (roommate pairing may be incorrect, may be Matthew/Peter and Sebastian/Jon)

CommArch needs-to-be-resolved total: somewhere between $600 and $800

CommArch final total: somewhere between $3400 and $3600

Boston lodging

For people coming in from out of town and riding the FUDBus. A blank spot in the table means that person does not yet have housing confirmed (to our knowledge) and needs a couch, please contact them if you can help (and update the table if you need or have found housing!)

Need Boston lodging

If you need housing, make sure you're on this list. If you find housing, please update your entry on this list so we know that you're taken care of. In order to find housing, you may want to contact the people who #Can offer Boston lodging directly.

Person needing lodging Pre-FUDBus host Post-FUDBus host
Toshio Kuratomi Spot Callaway Spot Callaway
Dennis Gilmore Spot Callaway Spot Callaway
Sebastian Dziallas not needed Mel Chua
Jon Stanley
Stephen Smoogen David Malcolm David Malcolm
Adam Miller Bernie Innocenti Bernie Innocenti
Jesse Keating
Christopher Aillon
Ian Weller John 'J5' Palmieri John 'J5' Palmieri

Can offer Boston lodging

If you can offer Boston lodging, put yourself on this list. Optionally, get directly in touch with people who #Need Boston lodging. Once you no longer have space to offer people who need Boston lodging, take your name off this list.

Ground Transportation

  • Seneca@York buildings are 8-10 minutes from hotel by Viva (2 stops). Rates are $3.25 cash or $26/10 tickets.
  • Parking at York is abundant but expensive ($14/day). Parking at hotel is free, so attendees should consider the Viva option.

See FUDCon:Toronto 2009 Transportation

FUDPub

Possible locations:

Map

Here's a map of all the nearby facilities.

Food

Saturday

RH will buy food - bag lunches with:

  • deli sandwich (or grilled veggie wrap)
  • veggie sticks
  • small bag of chips
  • large cookie
  • bottled water

Lunches are provided for the first 130 attendees only.

Sunday

Attendees pay for food, but as the cafeteria is closed we will be getting catered pizza (approx. $4/person) and asking people to chip in.

Monday

On your own. There is a cafeteria at Seneca, and food places nearby.

Printed Material

Need to print (on Seneca's colour laser):

  • Name badges, with wireless login info on the back
  • Stickers with vegetarians' names on them for Saturday lunch - to help avoid veggie lunches being scooped by others (per Andrew Overholt's suggestion)
  • Directional signage
  • Room signage (room IDs, channel names)
  • 11" wide x 17" tall room signs with the tech session times on them, can have session names filled in with marker once the barcamp schedule is finalized
  • Info handout?
    • Campus maps, showing location of food, FUDcon rooms, parking, and transit stops.
    • Hack room info
    • IRC info
    • URLs
    • Social events - FUDPub, Skating, Hack 'n' Snack
    • Place for filling out a personal barcamp schedule
  • Podium signs (we found it useful at FSOSS to put signs with the event name on the podium or on the wall behind the podium, so that when people take pictures of the speakers the signs are included)
  • Hack room sign for hotel

Other supplies (Seneca can probably provide these):

  • Low-tack masking tape (painter's tape)
  • Frosted tape for signs
  • Power bars and extension cords - Seneca will supply some, extras will probably be needed
  • Whiteboard markers for tech session rooms
  • Post-it notes for hotel hack room

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