These are documents in a draft state, you rely upon them at your own risk.
Initial RFP:
CommArch shall make known via the FUDcon-planning mailing list the estimated available budget for a FUDcon, and the preferred date(s) for a region. This announcement shall occur at least 6 months prior to the preferred dates announced.
Proposal Process:
Interested parties may submit a proposal for a given venue and city for consideration. At a minimum such proposal should contain:
- Brief description of the city
- Major local airports and their distance from lodging and venue
- Outline of local mass transit
- Detailed description of proposed venue and estimated costs including room capacity and configuration.
- Description of proposed lodging and estimated costs.
- Estimated costs of flights from 5 or more major airports.
- Brief description of on the ground resources.
- Notation of internet connectivity options for both hotel and conference venue.
- Outline of proximate restaurant locations.
- Pros and Cons of the proposed location.
Proposals shall be announced on the FUDcon-planning mailing list within 45 days of COMMarch's announcement. Proposals shall be placed on the wiki.
Review process:
Regional leadership shall review, and at it's discretion shall ask followup questions of the proposer(s) on the FUDcon-mailing lists. Questions and answers shall be added to the proposal. Regional leadership shall provide an initial first pass and provide a short-list of potential locations for consideration by the community. In addition, the CommArch manager shall retain veto power for any location.
Decision process:
The community, defined as CLA+1 in fas, shall be available to vote for a period of 10 days in range voting.