How to run a Fedora design team meeting

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Contents

Summary

  1. Send out an email announcement of the meeting (and optionally identi.ca / twitter as well.)
  2. Run the meeting, using #topic, #action, #idea, and #link as much as you can remember to.
  3. Document the meeting, posting minutes to the design-team mailing list and to the wiki.

Step 1: Announcement

We usually have an email announcement sent out to the list the night before or the morning of the meeting.

  • Check out the last meeting's meeting notes for topics & action items and update the email template with them.
  • (optional) Send out a meeting announcement to identi.ca. Here is a sample:
    • join the !fedoradesign team today @ 1930 UTC (2:30 pm ET) for a #Fedora 15 wallpaper sketch party! #fedora-design on irc.freenode.net

Links:

Here is the email template:

Subject: Design team meeting today, 1900 UTC

Design dudes & design divas,

Yes, it's time for another action-packed, creativity-filled meeting of the minds! 
Meeting's on today in #fedora-design at 1900 UTC (2 pm Eastern US). 

Here's a rough agenda; if you have interest in any of the items below please feel 
free to comment here on list before the meeting or add additional items:

- Fedora 15 supplemental wallpaper submissions - how are we doing?
http://fedoraproject.org/wiki/F15_Artwork_Supplemental_Wallpapers_Submissions

- FUDcon Tempe T-shirt design status update

- Fedora RPG

- Fedora 15 Default Wallpaper Sketch session!!!!

Again, the meeting will be in #fedora-design on irc.freenode.net, 1900 UTC.

Open action items:
==================
1. mizmo to talk to gnome shell peeps re: suitable wallpapers /
guidelines

See ya then,
~m

Step 2: Running the Meeting

  • Join #fedora-design on irc.freenode.net
  • Start the meeting with #startmeeting in the channel
    • #startmeeting
  • Start with a roll call topic #topic roll call! and then change the topic as you move down each agenda item from the announcement.
    • #topic topic goes here
  • As something that needs to be done comes up, use #action.
    • #action Joe is going to design stickers for ticket #444.
  • As ideas or links come up, use #idea or #link with the details, for example:
    • #link http://patterntap.com A great design inspiration site!
    • #idea Flying ponies with Fedora brands on their behinds would be awesome!
  • When it's time to end the meeting use #endmeeting:
    • #endmeeting

Step 3: Documenting the Meeting

Here's the email template; obtain the meeting minutes links from what meetbot spits out at the end of the meeting. If you forgot to copy/paste and don't have scrollback for those links, find them at http://meetbot.fedoraproject.org/fedora-design/:


Subject: 30 November 2010 meeting minutes

Hey everybody!

Thanks for another great meeting! Here's the minutes:

Minutes:
http://meetbot.fedoraproject.org/fedora-design/2010-11-30/fedora-design.2010-11-30-19.19.html

Minutes (text):
http://meetbot.fedoraproject.org/fedora-design/2010-11-30/fedora-design.2010-11-30-19.19.txt

Log:
http://meetbot.fedoraproject.org/fedora-design/2010-11-16/fedora-design.2010-11-16-19.02.log.html

I also posted them to our wiki page here:
https://fedoraproject.org/wiki/Design#Latest_Meeting_Minutes

Mo Summary:


Topic: Fedora 15 supplemental wallpapers
========================================
• msourada recently received a bug from a user wanting to submit a
wallpaper. (https://bugzilla.redhat.com/show_bug.cgi?id=658427 (mizmo,
19:21:01)
• let's open up the submissions process now - supplemental submissions
are due 7 March 2011
• mizmo already made a new wiki page for submissions:
https://fedoraproject.org/wiki/F15_Artwork_Supplemental_Wallpapers_Submissions
• msourada already made a blog post to open it up:
http://mso-chronicles.blogspot.com/2010/11/fedora-15-wallpaper-submissions-open.html
•  Fab did an awesome job of managing the supplemental wallpaper process
for F14. We need someone to do it for F15. Is anyone interested? (none
so far)

Topic: Fedora 15 default wallpaper
==================================
• Our codename is lovelock, any ideas on wallpapers for that?
• mizmo convinced steampunk is the way. what do you think?
• msourada already made a blog post to announce that we're taking idea
submissions:
http://mso-chronicles.blogspot.com/2010/11/fedora-15-wallpaper-submissions-open.html
• Schendje will arrange a brainstorm/sketch session for F15 wallpapers 
• mizmo to talk to gnome shell peeps re: suitable wallpapers /
guidelines

Topic: GNOME Shell Theming
==========================
• Emichan setup a wiki page for sharing screenshots/tips:
https://fedoraproject.org/wiki/Design/Gnome_shell_theming 
• Emichan also noted you'll need the Gnome Shell theme reloader to make
theming easier:
http://emichan.fedorapeople.org/Theme_Reloader_GS_Ext.tar.bz2

Topic: FUDcon Tempe T-shirt Design
==================================
• Emichan's got some sketches to share; she'll send to the list as soon
as she can

Topic: Fedora RPG
=================
• Fab came up with a great mockup; there's some good discussion here:
http://lists.fedoraproject.org/pipermail/design-team/2010-November/003681.html
• Let's keep the thread alive, try to have another iteration by next
week

~m

If there are any action items, you may also want to look at the meeting minutes action items section and copy/paste it into the mail too as a reminder for folks. The template doesn't include this.