Reimbursements

From FedoraProject

(Difference between revisions)
Jump to: navigation, search
(updates and suggestion to phase out cash reimbursements)
Line 1: Line 1:
{{admon/note | Recipts are crucial. | Every expense related to the Fedora Project's budget must have a receipt.  Receipts are the key to getting reimbursed for your costs.  Get receipts for everything, and keep them in a safe place so you can either give or transmit them to the budget managers for reimbursement.  No receipt means no reimbursement.  This is non-negotiable, sorry!}}
+
{{admon/important | Recipts are crucial. | Every expense related to the Fedora Project's budget must have a receipt.  Receipts are the key to getting reimbursed for your costs.  Get receipts for everything, and keep them in a safe place so you can either give or transmit them to the budget managers for reimbursement.  No receipt means no reimbursement.  This is non-negotiable, sorry!}}
  
 
== Having others pay for you ==
 
== Having others pay for you ==
  
You can avoid being a middle-man by having certain other people pay bills directly.  ''This is recommended, whenever possible!''
+
You can avoid being a middle-man by having certain other people pay bills directly.  '''This is recommended whenever possible!'''
  
 
* Members of the [[Community Architecture]] team can pay with their Red Hat credit cards.
 
* Members of the [[Community Architecture]] team can pay with their Red Hat credit cards.
 
* In India, [[User:Sundaram|Rahul]] is your point of contact, and he in turn bills the expense to the Community Architecture budget.
 
* In India, [[User:Sundaram|Rahul]] is your point of contact, and he in turn bills the expense to the Community Architecture budget.
 
* In APAC, [[User:HarishPillay|Harish]] is your point of contact.
 
* In APAC, [[User:HarishPillay|Harish]] is your point of contact.
* In NA, EMEA, and LATAM, we have community credit cards that can be used for expenses.  The receipts are collected by the card's main point of contact, and Red Hat pays the credit card bill from the Community Architecture budget.  The points of contact are [[User:Inode0|John Rose]] (NA), [[User:Jsimon|Joerg Simon]] (EMEA), and [[User:Yn1v|Neville Cross]] (LATAM).
+
* In NA, EMEA, and LATAM, we have community credit cards that can be used for expenses.  The receipts are collected by the card's main point of contact, and Red Hat pays the credit card bill from the Community Architecture budget.  The points of contact are [[User:Inode0|John Rose]] (NA), [[User:Jsimon|Joerg Simon]] (EMEA), and [[User:Yn1v|Neville Cross]] (LATAM).  See our [[Community credit card process|community credit card process]] page for more information.
  
 
== Paying for things yourself ==
 
== Paying for things yourself ==
  
In order to be reimbursed for Fedora-related expenses that you pay yourself, one of the following options must be acceptable:
+
In order to be reimbursed for Fedora-related expenses that you pay out of your own pocket, you must be able to be reimbursed via PayPal.
  
# It is paid for by you, and you are able to be reimbursed via PayPal.  This method is preferred in almost all cases.
+
{{admon/important | Cash reimbursments. | In the past, we would reimburse people in cash and have them sign a receipt.  This reimbursement method is being elimintated, because it is too dependent upon people being in the same physical location and it does not scale.}}
# It is paid for by you, and you are able to be reimbursed via cash.  This method will require you to wait until you are in the same physical location as [[MaxSpevack|Max]], and it is therefore least preferred except with people who see Max very often and who cannot take PayPal.
+
  
We are using [https://fedorahosted.org/famsco/newticket FAmSCo's ticketing system] to track reimbursement requests.
+
== Documentation ==
  
Hit "Login" on the right hand top corner and enter your fasinfo to create a new ticket.
+
As stated earlier, every expense related to Fedora must have a receipt.
  
''Your ticket should include as attachments any receipts, documentation, or other information that is needed.  Feel free to encrypt anything you like with [[MaxSpevack|Max's]] gpg key.''
+
Your Fedora wiki user page must be updated with information about yourself, what you do in Fedora, etc.  This is necessary because it allows financial auditors to give a "+1" to the expenses, because they can see the connection to Fedora.
 
+
It is also '''essential''' that your Fedora wiki page be updated with information about yourself, what you do in Fedora, etc.  This is necessary because it allows financial auditors to give a "+1" to the expenses, because they can see the connection to Fedora.
+
  
 
[[Category:Ambassadors]] [[Category:Events]]
 
[[Category:Ambassadors]] [[Category:Events]]

Revision as of 00:46, 29 June 2011

Important.png
Recipts are crucial.
Every expense related to the Fedora Project's budget must have a receipt. Receipts are the key to getting reimbursed for your costs. Get receipts for everything, and keep them in a safe place so you can either give or transmit them to the budget managers for reimbursement. No receipt means no reimbursement. This is non-negotiable, sorry!

Having others pay for you

You can avoid being a middle-man by having certain other people pay bills directly. This is recommended whenever possible!

  • Members of the Community Architecture team can pay with their Red Hat credit cards.
  • In India, Rahul is your point of contact, and he in turn bills the expense to the Community Architecture budget.
  • In APAC, Harish is your point of contact.
  • In NA, EMEA, and LATAM, we have community credit cards that can be used for expenses. The receipts are collected by the card's main point of contact, and Red Hat pays the credit card bill from the Community Architecture budget. The points of contact are John Rose (NA), Joerg Simon (EMEA), and Neville Cross (LATAM). See our community credit card process page for more information.

Paying for things yourself

In order to be reimbursed for Fedora-related expenses that you pay out of your own pocket, you must be able to be reimbursed via PayPal.

Important.png
Cash reimbursments.
In the past, we would reimburse people in cash and have them sign a receipt. This reimbursement method is being elimintated, because it is too dependent upon people being in the same physical location and it does not scale.

Documentation

As stated earlier, every expense related to Fedora must have a receipt.

Your Fedora wiki user page must be updated with information about yourself, what you do in Fedora, etc. This is necessary because it allows financial auditors to give a "+1" to the expenses, because they can see the connection to Fedora.