Reimbursements

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Receipts are crucial.
Every expense related to the Fedora Project's budget must have a receipt. Receipts are the key to getting reimbursed for your costs. Get receipts for everything, and keep them in a safe place so you can either give or transmit them to the budget managers for reimbursement. Please do not mix up private and Fedora items in one receipt. No receipt means no reimbursement. This is non-negotiable, sorry!

Having others pay for you

You can avoid being a middle-man by having certain other people pay bills directly. This is recommended whenever possible!

  • Members of the Community Architecture team can pay with their Red Hat credit cards anywhere in the world.
  • In APAC, Harish Pillay is your point of contact, and he in turn bills the expense to the Community Architecture budget.
  • In NA, EMEA, and LATAM, we have community credit cards that can be used for expenses. The receipts are collected by the card's main point of contact, and Red Hat pays the credit card bill from the Community Architecture budget. The points of contact are John Rose (NA), Joerg Simon (EMEA), and Neville Cross (LATAM). See our community credit card process page for more information.

Paying for things yourself

In order to be reimbursed for Fedora-related expenses that you pay out of your own pocket, you must be able to be reimbursed via PayPal.

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Cash reimbursments.
In the past, we would reimburse people in cash and have them sign a receipt. This reimbursement method has been eliminated, because it is too dependent upon people being in the same physical location and it does not scale.

Documentation

As stated earlier, every expense related to Fedora must have a receipt.

Your Fedora wiki user page must be updated with information about yourself, what you do in Fedora, etc. This is necessary because it allows financial auditors to give a "+1" to the expenses, because they can see the connection to Fedora.