Talk:FAD EMEA 2012

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(event box discussion)
(big update, still needs to be formatted properly)
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== Events and event owners ==
+
== Events ==
 
+
  
 +
===  Events and event owners ===
 
{|class="wikimedia sortable" style="t1" rowclass="th"
 
{|class="wikimedia sortable" style="t1" rowclass="th"
 
!Date !! Event !! Location !! Owner !! Description !! Estimated Attendance !! Report Link
 
!Date !! Event !! Location !! Owner !! Description !! Estimated Attendance !! Report Link
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|}
 
|}
  
== Todo items ==
+
=== Todo items ===
 
+
=== Events ===
+
 
* Have we been at Fosscomm Greece in 2012?
 
* Have we been at Fosscomm Greece in 2012?
 
* Froscon 2012 is not in the events list
 
* Froscon 2012 is not in the events list
 
* Did FSF-OSSC take place? Were we there? It's not in the list of events
 
* Did FSF-OSSC take place? Were we there? It's not in the list of events
* FSCons 2012 is not in events list. Who was theree?
+
* FSCons 2012 is not in events list. Who was there?
 +
* Events with talks should not be called FAD, but how do we call them? Ask for ideas on ambassadors and marketing list.
 +
 
 +
== Budget ==
 +
 
 +
=== Event budget ===
 +
We currently calculate a budget of 11.700 EUR for all events
  
=== Budget ===  
+
=== Questions and Todo items ===
 
* Premier events budget process (see [https://fedorahosted.org/famsco/ticket/302 Budget for this FAD] and [https://fedorahosted.org/famsco/ticket/296 FAmSCo ticket 296]
 
* Premier events budget process (see [https://fedorahosted.org/famsco/ticket/302 Budget for this FAD] and [https://fedorahosted.org/famsco/ticket/296 FAmSCo ticket 296]
 
** FADs should no longer be premier events because the premier events process is broken.
 
** FADs should no longer be premier events because the premier events process is broken.
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* Who is managing the "discretionary spending"?
 
* Who is managing the "discretionary spending"?
  
=== Event box ===
+
== Swag shipping and management ==
 +
* Everything should happen in trac, which needs to be improved (halfway done, Christoph, Jiri)
 +
* updating inventory does not work. People receive stuff but don't add it.
 +
** TODO: mail people about left over swag and tell them to reply by mail (Jiri)
 +
 
 +
=== Eventbox (content, missing) ===
 
* We think that an event box does not make much sense for EMEA, instead:
 
* We think that an event box does not make much sense for EMEA, instead:
 
** give away swag will be sent out from Brno by Jiri
 
** give away swag will be sent out from Brno by Jiri
Line 35: Line 44:
 
** Big things like banners should remain in one country and not be shipped across borders because this is where it gets expensive.
 
** Big things like banners should remain in one country and not be shipped across borders because this is where it gets expensive.
 
* TODO: Produce 10 new banners. GeroldKa to get a quote.
 
* TODO: Produce 10 new banners. GeroldKa to get a quote.
 +
* TODO: 10 new table cloth
 +
 +
== Swag production & shipping ==
 +
* Bottle openers
 +
* Jiri and Christoph to get quotes for bottle openers. Go for the cheaper ones.
 +
* 1000 Buttons (Jiri)
 +
* New batch of metal pins, but bigger
 +
* Baloons (Gerold, Jiri)
 +
* Sticky notes, white logo and wordmark (Christoph, Jiri)
 +
* More cheatcubes: updated for systemd, distro-neutral for lvm, selinux, bash, vim (Gerold, Zoltan)
 +
* Soccer/Baseball style shirt (Christoph, Gerold)
 +
* Exclusive polos or dress shirt for contributors. Something classic (Santaftex, Gerolds)
 +
* Jiri ordered Polos for devconf, they were ~ 15 EUR each
 +
* A blue shirt (Jens, Jiri)
 +
* Bicycle cloth, even if it is just a small batch and we have to pay ourselves (Robert)
 +
* Soft shell (Christoph, Gerold)
 +
* Towels, white with stiched logo (Jens, Gerold)
 +
* metal Keychain, just like the FEFE ones (Christoph)
 +
* Pens (Christoph, Jiri)
 +
* Pen set (ball pen and pencil), slightly more exclusive, probably around 5-6 EUR (Gerold)
 +
* all purpose Flyers
 +
* [http://www.werbeartikel-discount.com/product_info.php/products_id/15810 Umbrella]
  
 
=== Wiki ===
 
=== Wiki ===
Line 48: Line 79:
 
* Buy 100 Raspberry Pies plus blue cases with Fedora logo. Have a raffle and give away 10 on each major event.
 
* Buy 100 Raspberry Pies plus blue cases with Fedora logo. Have a raffle and give away 10 on each major event.
 
* Demo laptops for EMEA. AFAIK NA got some used Thinkpads from RH. Ask inode0 about it.
 
* Demo laptops for EMEA. AFAIK NA got some used Thinkpads from RH. Ask inode0 about it.
 +
  
 
=== Misc ===
 
=== Misc ===
* Events with talks should not be called FAD, but how do we call them? Ask for ideas on ambassadors and marketing list.
+
* Standard presentations:
 +
** Introduction to the Fedora Project
 +
** Introduction to Fedora 18 (Fedora X talking points)
 +
** available in the wiki, localized for different languages
 +
* Ambassadors Help (Jiri) or Fedora Ambassadors Handbook
 +
* Ganesai is not in Switzerland but in India
 +
 
 +
== Ambassadors program in EMEA ==
 +
 
 +
=== How to bring new people into the project ===
 +
* Make them join (at least) one major event
 +
* personal development plan for the first year
 +
* actively recruit people from the local communities (fedoraforum.de, #fedora-de) and social networks
 +
* country-wide event: Organize anGet all ambassadors of a country together.
 +
*
 +
 
 +
 
 +
* official vs. unofficial communities?
 +
** fragmentation
 +
 
 +
* TODO: Discounts for RH training
 +
* TODO: Tell Pierros he does not live in Germany
 +
* TODO: Make Hand de Goede an ambassador
 +
* TODO: Henrikas Jurkauskas  no full name in FAS
 +
* TODO: Clean up the "other" and "unknown" categories in the country list
 +
*
 +
 
 +
== Fedora ambassadors census ==
 +
* How many ambassadors are there in your country?
 +
* How many of them are active?
 +
 
 +
=== Events ===
 +
* How many events did Fedora attend in the last 12 months?
 +
* How much money do you think to need for these events?
 +
* What are your fundings? Do you have sponsors?
 +
* What do you need to run these events (equipment, swag, slides)
 +
* How many local community sites are there?
 +
** Do they work together or are there problems?
 +
 
 +
=== Making the census happen ===
 +
2 people responsible per country:
 +
* Austria: Matthias Summer, Oliver Falk
 +
* Belgium: *Bert Desmet, Gratien Dhaese, vincent van der kussen
 +
* Czech republic: Jiri Eischmann, Jaroslav Reznik
 +
* France: Haïkel Guémar, Kévin Raymond
 +
* Germany: Gerold Kassube, Christoph Wickert
 +
* Greece: Christos Bacharakis, Nikos Roussos
 +
* Hungary: Zoltán Hoppár, Gergely Rákosi
 +
* Israel: Elad Alfassa,
 +
* Italy: Robert Mayr, Gianluca Sforna
 +
* Romania: Iosif Bancioiu
 +
* Russia: Misha Shnurapet, Inna Kabanova
 +
* Spain: Jukka Palander, Alvaro Castillo
 +
* Sweden: Lars Delhage, Göran Uddeborg
 +
* Switzland: Fabian Affolter,
 +
* Turkey: Onuralp SEZER
 +
* UK: Keiran Smith, Paul Mellors
 +
* Cosovo: Ardian Haxha, Gent Thaçi
 
*
 
*

Revision as of 11:43, 9 December 2012

Contents

Events

Events and event owners

Date Event Location Owner Description Estimated Attendance Report Link
January Lit-OL Oldenburg Matthias Runge, Christoph Wickert 100
February, 2+3 FOSDEM Brussels Christoph Wickert, TBD 6000

Todo items

  • Have we been at Fosscomm Greece in 2012?
  • Froscon 2012 is not in the events list
  • Did FSF-OSSC take place? Were we there? It's not in the list of events
  • FSCons 2012 is not in events list. Who was there?
  • Events with talks should not be called FAD, but how do we call them? Ask for ideas on ambassadors and marketing list.

Budget

Event budget

We currently calculate a budget of 11.700 EUR for all events

Questions and Todo items

  • Premier events budget process (see Budget for this FAD and FAmSCo ticket 296
    • FADs should no longer be premier events because the premier events process is broken.
  • Ticket should state who approved what when! (link ot meeting minutes)
  • Fedora does not feed you -> exception for contributors dinners etc.
  • What about cheeting? You can ask 5 different people for USD 499 each and bypass the UDS 2000 limit.
  • Even peer approvals need a ticket. Person who approves an expense needs to state that in the ticket (and not the requester).
  • Complete budget vs. several tickets: Event owner will request budget for his event. Attendees who need sponsorship need to file their requests in different tickets, because they are approved/denied on an individual base. Individual tickets should block the main event ticket.
  • Who is managing the "discretionary spending"?

Swag shipping and management

  • Everything should happen in trac, which needs to be improved (halfway done, Christoph, Jiri)
  • updating inventory does not work. People receive stuff but don't add it.
    • TODO: mail people about left over swag and tell them to reply by mail (Jiri)

Eventbox (content, missing)

  • We think that an event box does not make much sense for EMEA, instead:
    • give away swag will be sent out from Brno by Jiri
    • big/expensive/important goods like banners, laptops etc. will be stored at certain key people who attend a lot of events.
    • Big things like banners should remain in one country and not be shipped across borders because this is where it gets expensive.
  • TODO: Produce 10 new banners. GeroldKa to get a quote.
  • TODO: 10 new table cloth

Swag production & shipping

  • Bottle openers
  • Jiri and Christoph to get quotes for bottle openers. Go for the cheaper ones.
  • 1000 Buttons (Jiri)
  • New batch of metal pins, but bigger
  • Baloons (Gerold, Jiri)
  • Sticky notes, white logo and wordmark (Christoph, Jiri)
  • More cheatcubes: updated for systemd, distro-neutral for lvm, selinux, bash, vim (Gerold, Zoltan)
  • Soccer/Baseball style shirt (Christoph, Gerold)
  • Exclusive polos or dress shirt for contributors. Something classic (Santaftex, Gerolds)
  • Jiri ordered Polos for devconf, they were ~ 15 EUR each
  • A blue shirt (Jens, Jiri)
  • Bicycle cloth, even if it is just a small batch and we have to pay ourselves (Robert)
  • Soft shell (Christoph, Gerold)
  • Towels, white with stiched logo (Jens, Gerold)
  • metal Keychain, just like the FEFE ones (Christoph)
  • Pens (Christoph, Jiri)
  • Pen set (ball pen and pencil), slightly more exclusive, probably around 5-6 EUR (Gerold)
  • all purpose Flyers
  • Umbrella

Wiki

[[1]] still mentions the NPO and needs update: See NA page for example.

Ideas

  • Buy 100 Raspberry Pies plus blue cases with Fedora logo. Have a raffle and give away 10 on each major event.
  • Demo laptops for EMEA. AFAIK NA got some used Thinkpads from RH. Ask inode0 about it.


Misc

  • Standard presentations:
    • Introduction to the Fedora Project
    • Introduction to Fedora 18 (Fedora X talking points)
    • available in the wiki, localized for different languages
  • Ambassadors Help (Jiri) or Fedora Ambassadors Handbook
  • Ganesai is not in Switzerland but in India

Ambassadors program in EMEA

How to bring new people into the project

  • Make them join (at least) one major event
  • personal development plan for the first year
  • actively recruit people from the local communities (fedoraforum.de, #fedora-de) and social networks
  • country-wide event: Organize anGet all ambassadors of a country together.


  • official vs. unofficial communities?
    • fragmentation
  • TODO: Discounts for RH training
  • TODO: Tell Pierros he does not live in Germany
  • TODO: Make Hand de Goede an ambassador
  • TODO: Henrikas Jurkauskas no full name in FAS
  • TODO: Clean up the "other" and "unknown" categories in the country list

Fedora ambassadors census

  • How many ambassadors are there in your country?
  • How many of them are active?

Events

  • How many events did Fedora attend in the last 12 months?
  • How much money do you think to need for these events?
  • What are your fundings? Do you have sponsors?
  • What do you need to run these events (equipment, swag, slides)
  • How many local community sites are there?
    • Do they work together or are there problems?

Making the census happen

2 people responsible per country:

  • Austria: Matthias Summer, Oliver Falk
  • Belgium: *Bert Desmet, Gratien Dhaese, vincent van der kussen
  • Czech republic: Jiri Eischmann, Jaroslav Reznik
  • France: Haïkel Guémar, Kévin Raymond
  • Germany: Gerold Kassube, Christoph Wickert
  • Greece: Christos Bacharakis, Nikos Roussos
  • Hungary: Zoltán Hoppár, Gergely Rákosi
  • Israel: Elad Alfassa,
  • Italy: Robert Mayr, Gianluca Sforna
  • Romania: Iosif Bancioiu
  • Russia: Misha Shnurapet, Inna Kabanova
  • Spain: Jukka Palander, Alvaro Castillo
  • Sweden: Lars Delhage, Göran Uddeborg
  • Switzland: Fabian Affolter,
  • Turkey: Onuralp SEZER
  • UK: Keiran Smith, Paul Mellors
  • Cosovo: Ardian Haxha, Gent Thaçi