FUDCon:KualaLumpur 2012/Budget
From FedoraProject
Contents |
[edit] Budget
[edit] Travel Information
[edit] Accommodation
There are a number of hotels approximately 3-5km from the venue ranging from cheap to expensive.
| Company | Phone | Rate | Distance to Venue | Notes |
|---|---|---|---|---|
| Hotel Sri Petaling | +60390582323 | MYR184 for 2 person room, MYR310 for 4 person room | 4KM http://g.co/maps/zvn93 | Also have hall facilities. Plenty of food areas nearby |
| Hotel 128 | +60389940332 | MYR148 for 2 person room, MYR 188 for 3 person room | 3KM http://g.co/maps/5vmzd | |
| Palace Golden Horses | +60389464888 | MYR300 per 2 person room | 4KM http://g.co/maps/3nk4d | High end hotel, free internet |
The venue is also near the Bukit Jalil & Sri Petaling LRT station and we will be providing shuttle service to pick people up from/to the LRT stations.
Route from Bukit Jalil LRT to venue (2KM) : http://g.co/maps/t2ejs
Route from Sri Petaling LRT to venue (2KM) : http://g.co/maps/6t2p2
[edit] Hotel Availability
Checked on Feb 29 2012:
Hotel Sri Petaling (from 17 May to 22 May)
- Superior King (2person) - 20 available
- Superior Twin (2person) - 20 available
- Family Standard (up to 3) - 1 available
- Family Superior (up to 4) - 5 available
- Family Deluxe (up to 4) - 4 available
Hotel 128 (can't get reservation timings)
- Superior Room Type 1 (Queen x 1) - has 30 rooms
- Superior Room Type 2 (Single x 2) - has 3 rooms
- Family Room Type 1 (Queen x 1 + Single x 1) - has 12 rooms
- Family Room Type 2 (King x 1) - has 3 rooms
Palace of the Golden Horses (reservation room max is 9 online)
[edit] Power
Malaysia uses 240V UK power socket. http://en.wikipedia.org/wiki/BS_1363
Remember to bring the correct adapter if you are coming from overseas.
[edit] Internet around the City
You can find free wireless connection around the city at certain coffeeshops and restaurants. Some main ones which usually have wifi:
- McDonalds
- KFC
- Starbucks
- Old Town White Coffee
[edit] 3G
You can also grab a 3G prepaid sim for internet, they are relatively cheap and should be decent enough for browsing the internet.
- Celcom: http://www.celcom.com.my/broadband/plans_daily_weekly.php
- Maxis: http://www.maxis.com.my/personal/broadband/wireless_daily.asp
- Digi: http://www.digi.com.my/internet/3g/pricing_payu.html
- U Mobile: http://www.u.com.my/u-broadband/mobile_broadband_plans
You will need to activate the daily plans before using, else you'll be charged by bytes which is very expensive. So make sure you follow the steps provided by the provider to activate. Usually the activation simply requires sending some SMS to a particular number.
[edit] Budget
[edit] Current Estimated Rough Budget
Excluding flight
Cut off point: 70 sponsored attendees including crew and volunteers.
Budget is mainly based on quite-worst-case scenario prices.
| Item | Cost Per Unit (MYR) | Quantity | Total (MYR) |
|---|---|---|---|
| T-shirt | 37 | 70 | 2590 |
| Lunch/Tea for 3 days | 20 * 3 | 70 | 4200 |
| Lanyard/Badges | 6 | 150 | 900 |
| Vertical banners with stand | 195 | 6 | 1170 |
| 10feet x 2feet banner | 400 | 400 | |
| Swag (nicetohave) | 1000 | 1000 | |
| Social event (FOODCon) | 3000 | 3000 | |
| Misc utensils (scissors, paper, markers, etc) | 150 | 150 | |
| Bus charter | 1000 | 1000 | |
| Audio / Visual equipment | |||
| Electrical/networking equipment | |||
| Hotel | 180*5days | 10 | 9000 |
| Total | 23410 (~USD 7500) |
Flight
- very bad case scenario 1, 20 from christchurch (most expensive airasia flight) - 18000 USD
- very bad case scenario 2, 20 from mumbai - 13500 USD
- good case scenario 1, 20 from around SEA - ~6400 USD
- good case scenario 2, 5 from expensive area, 15 from SEA - ~9500 USD
- likely scenario, 3 from .ph, 3 from .vn, 1 from .jp, 2 from .au, 5 from .in, 1 from .cn, 3 from around SEA - ~7800USD
[edit] stuff from bid document, preserve for now
[edit] Pre-registration
| # | Name | need sponsorship? | Vegetarian | T-shirt size | Roomshare? | Hotel booked | Comments | |
|---|---|---|---|---|---|---|---|---|
| 7 | Rifka Hayati | No | No | M | Stay-at-home | - | laftblack (at) gmail.com | Volunteer |
| 8 | Michel A. Salim | No | No | S | Stay-at-home | - | salimma (at) fedoraproject.org | Attendee |
| 9 | Satria Aji Mufatra | No | No | XL | Stay-at-home | - | sajimufatra@yahoo.com, satriamufatra@gmail.com, Satriamufatra@fedoraproject.org | Volunteer |
| 10 | Harish Pillay | No | No | XL | yes | no | hpillay@redhat.com, harishpillay@fedoraproject.org | CommArch |
[edit] Quotations
StableFormation quote for banner similar to our Freedom/Infinity/Voice banner from RH, and tshirt with vinyl printing - http://fedora.my/docs/fudcon-kl-2012/quote-stableformation/view
DreamShocker quote for sticker, tshirt, and badges - http://fedora.my/docs/fudcon-kl-2012/quote-dreamshocker
| Item | Price per Unit | Notes |
|---|---|---|
| T-Shirt | MYR37 | rubberized printing, similar to FUDCon Pune tshirt |
| Lanyard with logo | MYR6 | |
| Vertical banner with stand | MYR195 | |
| 10feet x 2feet banner | MYR400 | |
| 8X8cm sticker (400 pcs) | MYR325.00 | Fedora logo |
| 1 inch badges (200 pcs) | MYR360.00 | Fedora logo |
[edit] Equipments
| Item | Availability | Details |
|---|---|---|
| Projectors | Available | The host's rooms are equipped with projectors. |
| Audio (for main hall) | Available | Main halls are equipped with audio systems. |
| Power extensions | ? | Rent? Buy? Anybody got plenty and can let us borrow? |
[edit] FOODCon
(a.k.a FUDPub)
More details to be confirmed. Projected budget is 1000USD.
Possible options:
- BBQ at hotel's pool
- Dinner at a restaurant
- Dinner at a beachside restaurant, at Bagan Lalang beach - need cost for transportation
- Hangout in iCity ? - theres a number of restaurants around - need cost for transportation
[edit] Catering
Possible catering partners (Lunch + Tea break):
Non-Veg
| Company | Phone | Note |
|---|---|---|
| Udi Enterprise | +60380681912 |
Veg
| Company | Phone | Note |
|---|---|---|
| Ahimsa Vegetarian Restaurant | 016-336 6949 | 1st Floor Carrefour Sri Petaling |
[edit] Transport from Accommodation to Venue
- Chartered bus (42 person) would cost 200USD per day
- APIIT might provide a bus for free where we'll need to cover the diesel and driver payment ourselves, but that is to be confirmed
