FUDCon:FUDConF11/Budget
From FedoraProject
The overall budget from Red Hat for this event is $15,000. This is a HARD limit.
[edit] Needs
Into this total we must fit the following requirements:
- Lunch on Saturday
- Refreshments on Friday and Sunday
- Travel and lodging for the following people. (total ~10,695)
- Seth Vidal -- self-funded room -- travel $280 rail
- Bill Nottingham (roommate Parrish) -- (balance from other funds) $400
- Toshio Kuratomi (roommate McGrath) -- $360 air + 180 room + 100 food/etc = 640
- Mike McGrath (roommate Kuratomi) -- $220 air + 180 room + 100 food/etc = 500
- Ricky Zhou (roommate Weller) -- $250 air + 180 room + 100 food/etc = 530
- Paul W. Frields (roommate Smith) -- $275 air + 360 room + 100 food/etc = 735
- Kyle McMartin -- $550 flight + 100 food/etc (crashing) = 650
- Ian Weller (roommate Zhou) -- $405 air + 240 room + 100 food/etc = 745
- David Nalley (roommate Savage) -- $375 transpo + 180 room = 555
- Clint Savage (roommate Nalley) -- $502.50 + 180 room = ~690
- John Rose (roommate Stanley) -- $342.50 air + 180 room = ~530
- Andrew Overholt (roommate Bhole) -- ~US $440 air + 180 room + 100 food/etc = ~720
- Deepak Bhole (roommate Overholt) -- ~US $440 air + 180 room (shared with Andrew O) + 100 food/etc = ~720
- Jon Stanley (roommate Rose) -- $151.00 rail + 180 room = ~335
- Steven Parrish (roommate Nottingham) -- $180 room = 180
- Val Aurora -- $400 total subsidy
- Brian Powell (roommate North) -- $209 air (already booked)+180 room (leaving Sunday evening)= $389
- Thibault North (roommate Powell) -- $200 bus + 180 room = 380
- David Cantrell -- $400 ticket and change fee = 400
- Josh Boyer -- $342 airfare = ~345
- David Farning -- $570 airfare = 570
- FUDPub on Saturday night (food + 1 beverage?) -- $30 per person avg.
- Setup costs for venue
- Room costs?
- Security/facility monitor?
- A/V?
- Wifi networking setup?
- Advertising in MIT newspaper -- ~$325 for a 1/4 page + a 1/8 page ad
- Schwag -- ~$7 per pre-registrant? ($1000 for t-shirts)
10695 + 2200 + 325 + 1000 = 14,220 so far
Why food for some, not for others? Red Hat folks get a per diem. A couple other people get per diem because they're not dayjobbers and don't typically have those expenses either.
[edit] Projections
This is based on a total attendance of ~130 people.
| Day | Line Item | Expected Cost | Notes |
|---|---|---|---|
| Fri | | | Coffee, tea, bagels/pastry |
| Sat | Coffee | 600 | Coffee, tea, bagels/pastry |
| Lunch | 1,600 | Sandwiches, pizza, or something like that. Will include vegetarian! | |
| FUDPub | | Some sort of dinner food, plus one beverage -- OLPC is sponsoring FUDPub. | |
| Sun | | | Coffee, tea, bagels/pastry |
| TOTAL | 2200 | So far. |
