Meeting:Board meeting 2011-01-03

= Board Meeting = 03 January 2010

Present

 * Toshio Kuratomi
 * Jared Smith
 * Joerg Simon (gobby only)
 * Jaroslav Reznik
 * David Nalley
 * Rex Dieter
 * Jon Stanley
 * Tom Callaway
 * Stephen Smoogen (late)

Absent

 * Mo Duffy

Regards

 * Assigned Secretary: Mo Duffy
 * Substitute Secretary: Rex Dieter

Agenda
Updates Board business

Updates

 * Catch up after the holidays and festivities
 * Contributor issue with regards to possible trademark violation
 * Spot working with Red Hat Legal to help resolve the issue, as they're a Red Hat partner
 * Slight clarification on the trademark guidelines with regards to theming (dropped the word "desktop" in front of "applications")
 * https://fedoraproject.org/w/index.php?title=Legal%3ATrademark_guidelines&diff=213724&oldid=155189

Board Business
Concerns have been expressed that the Board does not operate as transparently as it possibly could. This discussion is around finding means to increase that level of transparency. Action: (spot): Will design a meeting protocol for IRC
 * Welcome David Nalley to the Board
 * Ticket 94: Revisit concept of IRC meetings/Board transparency
 * https://fedorahosted.org/board/ticket/94
 * Previously, there were twice monthly IRC meeting and phone meetings were Board business but there was a backlog so it was changed to weekly phone and bi-weekly Board "chats" with community
 * Proposal (from Spot): First meeting every month is phone meeting. Define topics to be discussed at second meeting which is an IRC meeting (half dedicated to the agenda, half dedicated to open Q and A)
 * Addition (jsmith): Mechanism to add things that come up in IRC
 * Pros and Cons of moving more Board business to IRC
 * Possibly use Fedora Talk to allow others to listen to (some?) phone calls -- and have complete logs of calls
 * Proposal(rdieter): flip flop between phone and IRC meetings
 * If we have IRC Board meetings need structure:
 * Agenda
 * Topics (via meetbot)
 * leader/moderator keeps us all on topic
 * Proposal(jreznik): phone calls recording
 * Action Item: jsmith to work on the Fedora Talk server
 * Action Item: jsmith to investigate dial-in numbers (DIDs or DDIs) in other parts of the world (jreznik to help with the Czech Rep.)
 * private topics? todo: figure how to make sure no private issues are made public
 * All Board members would need to know what things can't go out publically/only be talked about in exectutive session
 * Luckily, those issues are few and far between
 * https://fedoraproject.org/wiki/Board_public_IRC_meetings

Action: jds2001 will start talking to fesco Action: ke4qqq and JoergSimon will start talking to famsco Action: Have a governance hackfest at fudcon to make some strawman proposals for how Fedora is governed
 * The Board Goals for the coming year topic
 * Next step -- let's talk with fesco/famsco about what they like so that we can narrow it down.
 * Invite the folks to a meeting
 * We'll try to have two meetings, one with fesco, one with famsco
 * Clarify what the goals mean (in terms of work, who does it, etc)
 * Goals affirmed (hopefully) by the SCo's and plans for next steps in achieving them.
 * We need to get better with logistics and budget management outside the US
 * Budget has traditionally been managed between FAMSCo and Red Hat's community architecture team, and not by the Board
 * Certainly this is a topic that can be discussed at FUDCon as well (JoergSimon will prepare that topic for FUDCon)


 * Any other business?

Other notes

 * Next meeting: Friday, January 7th (IRC meeting / office hours)
 * jsmith to send an email to announce, devel-announce, and users to get more community input on Board goals