OpenStackSummitConf April2012

= OpenStack Design Summit and Conference =

Dates/Location
Hyatt Regency Hotel, 5 Embarcadero Center, San Francisco, CA. OpenStack Summit: April 16-18, 2012 OpenStac Conference: April 19-20, 2012

Event Description
The OpenStack Design Summit and Conference is an week-long event held twice-yearly (at the beginning of each release cycle) and is a combination of two events:


 * Design Summit - invite-only for developers/contributors to the OpenStack project; this portion will be April 16-18. During these days, contributors map out their plans for the next release.
 * Conference - anyone can attend, geared towards users/developers/IT types, typical planned-session conference.

Given that OpenStack has been a feature in both Fedora 16 and 17, and there are a number of folks working to ensure that Fedora is a working platform for OpenStack, it is a logical place for us to have a small presence to raise awareness about the project being in Fedora.

Event Owners
Robyn Bergeron

Fedora Representatives

 * Robyn Bergeron
 * Mark McLoughlin
 * Bob Kukura
 * Russell Bryant
 * Dan Prince

Event Schedule
The Summit portion of this event is April 16-18; the Conference portion is April 19-20. We will likely focus on booth staffing on April 19/20.

The schedule is not entirely set yet, but here are the basics of what is known thus far (as of March 21):


 * Fedora will have a shared .org booth with folks from Debian, Wikimedia, and Open Compute Foundation.
 * Booth space will be available to use *all week long*, though it is not mandatory that we staff it the entire week.
 * Having folks available during the prime booth time of "during the Conference" is the most important; that is, on April 19/20. It is expected that booth traffic will be very low during the Summit part of the event.
 * There are a number of folks from the team working on OpenStack in Fedora who will be present for the Summit and Conference, and thus there will be plenty of folks able to help staff the booth at various times. We will have two seats at the booth.

Ideas/Brainstorming

 * Robyn is planning on bringing some of her large Fedora stickers, as well as a limited amount of F16 media (probably 100-150 pieces).
 * Collateral (flyers, printed sheets, or card-style) on some or all of the following would be awesome:
 * Fedora Cloud (general)
 * OpenStack in Fedora
 * Getting Involved
 * What's in F16
 * What to expect in F17
 * Fedora Users BoF? Anyone, anyone?

Important Deadlines
Event dates are April 16-20; any collateral created or any swag would need to be in the hands of either Robyn Bergeron (for Conference portion) or $unnamedpersonattendingSummit (specific human not yet determined) by Friday, April 13, 2012.

Event Budget
Budget may be needed for any event-specific collateral, but none is needed for travel budget.

Estimated budget for printed materials: $250 (aiming high)

Travel Subsidy Requests
No travel subsidies are needed at this time.