FUDCon:Bid for Paris 2012

= FUDcon EMEA 2012 - Paris =



Local Team
The following have worked for the bid, the whole team would be composed for the real event.
 * Kévin Raymond
 * Emmanuel Seyman
 * Matthieu Gautier
 * Hervé Marcy
 * add your name here!

Considere joining the fudcon-planning mailing list.

Team meeting's
We have a special topic in our weekly meeting.

Date

 * Saturday the 13th of October, *with* the OWF 2012 at the Eurosites Georges V. It's going to be their last day (OWF is a 3 days event, starting the 11th)
 * Sunday the 14th of October, Fedora only at Universciences. It's a public building where we would have "private" rooms.
 * Monday the 15th of October, Fedora only at Universciences. The building will not be open to the public, we would really be alone. All quiet for nice hack!

OWF, a major event
The Open World Forum is a Major Open Source event in Paris, with 3 axis: Think. Code. Experiment. There are many contributors coming from everywhere. This event is more talk oriented with a hackerspace, with less booth (than other FOSS events).

It's first 2 days would be OWF only, we would then have both events for one days (Saturday), and finish with the last 2 FUDCon days on a different venue.

Sponsor
We would look for sponsor after the bid result.

Brief description of the city
Paris is the capital (and largest city) of France, at the heart of the Île-de-France region. The city of Paris has an estimated population of 2,211,297 while the Paris metropolitan area has a population of 12,089,098 and is one of the most populated metropolitan areas in Europe. Paris was the largest city in the Western world for about 1,000 years, prior to the 19th century, and the largest in the world between the 16th and 19th centuries.

Paris is today one of the world's leading business and cultural centres, and its influences in politics, education, entertainment, media, fashion, science, and the arts all contribute to its status as one of the world's major global cities. It hosts the headquarters of many international organizations such as UNESCO, the OECD, the International Chamber of Commerce or the informal Paris Club. Paris is considered one of the most beautiful cities in the world as one of the greenest and most liveable in Europe. It is the most visited city in the world.

Further useful information :
 * Official currency: Euro (EUR)
 * Time zone: CEST
 * Electrical ratings: 230V/50Hz, (Plug type: CEE 7/5)

Airports and their distance from lodging and venue
The main international hub is Roissy Charles de Gaulle (CDG)

The second main airport is Orly (ORY)

Both are connected to the suburbs train "RER" line B. This line goes from South to North and is connected to the rest of the public transportation infrastructure, such as tramway, buses, metro, etc.

Estimated costs of flights major airports that attendees will travel from
As of Dec. 13th 2011

San Francisco
Return flight, $1,465 with Air France.

Moscow
Return flight at $607 with Air France. Return flight at 211€ with edreams.com

Outline of local mass transit
The RATP (Régie autonome des transports parisiens) manages the majority of the public transport service of the city of Paris and its suburbs.

Metro services operate between 05:30-01:30 and cover 16 lines.Bus services is extensive and operates from 05:00 to 22:00.


 * 3 days ticket is at 21.60€.

Detailed description of proposed venue

 * Saturday at the OWF: It's a business center fully featured, with lots of rooms. We would probably book one whole floor and a time slot on the auditorium.


 * Sunday−Monday: Universciences, that's where we are doing many release parties and monthly events. There are also building a fablab there. We are really involved in the FOSS movement with them, and we would have many rooms for us and one talk room (about 100 seats). We still need to have confirmation about the auditorium access on Sunday (should be ok for Monday). We would have wired internet access, probably with a Fedora mirror (dunno if needed, but we use it for our release parties).

Description of proposed lodging and estimated costs
Quote asked for 3 nights/30 twins. From the 11th till the 14th of October.


 * hotel-paris.com (group reservation), got a quote: 100€ for a twins room per night. (30 rooms×3nights+141€(taxes)=9141€). Quote valid until the end of February. The hotel is Hotel Iliade** (in the XVIII).
 * bsp-hotel.com, got a quote: 100€ for a twins per night, for 30 rooms (9000 euros). Could not keep the current quote longer. Should contact them back to have a new one.

New quote if we change to get only 1 day overlap with the OWF (would be then at the Cité des Science, a Huge scientific building). From the 12th to the 14th (3 nights, 30 twins).


 * Hotel Campanile***. The 14th is more expensive (30€/twin). Total of 9120€.
 * Forest Hill***. Really in front of the venue. half a twin is 55€, 50€ to add a single bed. ½twin free each 20s. = 9230€ for 30 twins/3 and nights. Breakfast included.
 * Holiday Inn, Paris la Villette****, 11 700 € for 30 twins. Breakfast included.
 * ibis Paris La Villette, 81€/twin/night = 7290 € for 3 nights!. Quote valid until and of March..

Outline of proximate restaurant location
This is Paris, for the love of $ENTITY.

FUDpub Option
The Flam's (en). Unlimited "French pizza" around.

Planning Proposal
It appears to be better to have the barcamp at the midle, to have maximum attendance. Surounding would be hackfest.

Budget summary

 * Accomodation (7290€ for 30 twins for 3 nights, could increase to 9200€ if the prefered one becomes full)
 * Fudpub between 15 and 20€ (depends if we need more beer or more pizzas… Will have a precise quote once decided)
 * tshirt ~6€ each (one side)
 * booklets?
 * coffee?
 * meals, probably cheap on the Saturday with the OWF (last year it was so great)
 * Venue = free (still have the auditorium to check)
 * public transportation tickets (you could walk or ride, but…).

Pros

 * The forum will be heavily marketed to the FLOSS population so we can expect a high turnout of Open Source enthusiasts who are curious about Fedora. The FUDCon could be marketed on the same way as the OWF (international)
 * If the 2011 location is kept, we can have a number of small rooms (20 people each ?) which seems in line with what we will need, judging by the attendance of FUDCon Zurich and FUDCon Milan). There will also be a huge talk room (amphiteater).
 * There is the Paris Red Hat Office that could probably could used for some business…
 * We have our Borsalinux-Fr NPO, who could also be used for business (we have far more power than a single guy)
 * There is an old and well implanted French Fedora community. But few had a chance to go to a FUDCon, lots of enthusiast there!
 * This would be a huge event (with OWF), organized with the Paris region development team, which is really nice for the Open Source development.
 * Venues would be FREE of cost.

Cons

 * We could not have FUDpub, accomodation and venue very close… Enjoy public transportation! (Night buses are a good experience)
 * Some people will probably assist to OWF talk, we need to have a clear schedule and don't wait for the last 2 days to work.
 * There will be visitors whiling to contribute without being yet a community member, but that's also the goal of the FUDCon.
 * Having Monday Vs Friday could be an issue for some contributors, but it is always hard to have everyone for 3 days.
 * We don't yet have access to the auditorium on the second venue. But we will manage that ASAP.