FUDCon:FUDConBrno2008/2008-08-19

14:57 hi rvokal_

14:57 < rvokal_> hi max

14:57 i know things are getting crazy with this final fudcon prep time... again, i just want to thank you for all your help and patience.

14:57 109 people registered. pretty good! ;)

14:57 < rvokal_> well, the things are fedora are bit more crazy right now :)

14:58 < rvokal_> s/are/around

14:58 yeah, that's for sure

14:58 you got a few minutes to chat?

14:58 < rvokal_> apx 30 mins

14:58 < rvokal_> ok, shall I start?

14:58 yeah, go for it.

14:58 < rvokal_> social event - it's booked

14:58 < rvokal_> nice pub, close to uni

14:59 brilliant!

14:59 < rvokal_> they have 80 places reserved for us

14:59 < rvokal_> they even have a projector

14:59 < rvokal_> so we can put something up if we want to

14:59 sounds great. you mentioned that we need to pre-order food.

14:59 < rvokal_> but the owner asked me to pre-order food

14:59 < rvokal_> yep

14:59 < rvokal_> we should probably pick 3 or 4 dishes

14:59 < rvokal_> so he gets that ready at the time we come

15:00 < rvokal_> the menu is not in english .. so I'll try to translate that

15:00 sure, that sounds totally reasonable. do you want to just pick stuff you think everyone will like (probably 1 vegetarian dish to be safe)

15:00 here's my thought in terms of money, tell me what you think:

15:01 once we know how much the hotel will cost, we can decide on a total amount of money for the social event.

15:01 ... join!#fedora-meeting -> nphilipp(n=nils@155.56.26.52)

15:01 ... signoff!#fedora-meeting -> mbonnet__("Ex-Chat")

15:01 once we make that decision, i want to figure out how to get that money into the hands of the owner, so he knows how much we are paying up front.

15:01 then, if we exceed that amount, people can pay on their own.

15:01 do you think that would work?

15:01 < rvokal_> sure, I haven't heard back on my last email to hotel - I've sent them the list of people and asked them whether we can pay that by credit card

15:02 !

15:02 it's a good thing the menu is not in english

15:02 right.. i know you are still working on the hotel. The FUDCon page has been updated once again, as of a few minutes, ago with the "current" numbers

15:02 < rvokal_> and second thing, it's not some kind of fancy restaurant - the prices are reasonable

15:02 Total number of people per night

15:02 bar.txt foo.txt screens ssh-bFshU32755 ssh-xIjjn32754 uscreens Wed, 3 Sep = 3

15:02 bar.txt foo.txt screens ssh-bFshU32755 ssh-xIjjn32754 uscreens Thu, 4 Sep = 31

15:02 bar.txt foo.txt screens ssh-bFshU32755 ssh-xIjjn32754 uscreens Fri, 5 Sep = 41

15:02 bar.txt foo.txt screens ssh-bFshU32755 ssh-xIjjn32754 uscreens Sat, 6 Sep = 40

15:02 bar.txt foo.txt screens ssh-bFshU32755 ssh-xIjjn32754 uscreens Sun, 7 Sep = 34

15:02 bar.txt foo.txt screens ssh-bFshU32755 ssh-xIjjn32754 uscreens Mon, 8 Sep = 11

15:02 bar.txt foo.txt screens ssh-bFshU32755 ssh-xIjjn32754 uscreens Tue, 9 Sep = 7

15:02 so the hotel is getting a lot of business :)

15:02 < rvokal_> ah, ok, few more .. ok, I'll resend that

15:03 and you might want to tell them that we might get 2 or 3 more, that people are terrible about RSVPing, even when you beg them.

15:03 but if we can get 95% of the bill invoiced and paid up front, the last little bit won't be a problem i hope

15:04 so in my mind, the last big question is food during the day of the actual event.

15:04 BUT....

15:04 < rvokal_> ok :)

15:04 ... join!#fedora-meeting -> drago01(n=linux@chello062178124130.3.13.univie.teleweb.at)

15:04 < rvokal_> well, if they do take your card - that'd would be easy

15:04 I feel like we need to get a sense of hotel bill + social event bill before we can decide how much food to order.

15:04 < rvokal_> you just need to show up there eventually and sign the bill

15:04 yeah, if they will take the credit card, then everything becomes really simple

15:04 for everyone

15:04 < rvokal_> true

15:05 < rvokal_> ok, I hope I'll sort out the hotel by this week

15:05 let me do a little bit of quick math.

15:05 ... signoff!#fedora-meeting -> sereinity

15:05 we initially hoped to keep the hotel bill under 4000 EUR

15:05 adding up all the people currently registered is...

15:05 167 total nights

15:05 so let's just say 175 for estimation

15:06 ... join!#fedora-meeting -> chacha_chaudhry(n=rpmbuild@gnu-india/supporter/rakeshpandit)

15:06 that means even at 22 EUR per person per night, we still come in at our budget

15:06 I don't remember what you said the cost was

15:06 but i think it was less than that

15:06 so we ought to be ok on hotel budget, even with a little money left over

15:06 which is good, because i think we're going a little bit over on the travel budget

15:07 ... signoff!#fedora-meeting -> hanthana(Read error: 110 (Connection timed out))

15:07 < rvokal_> it is around 20euros ..

15:07 < rvokal_> good, another thing is artwork and t-shirts

15:08 i thought you said 16 once

15:08 < rvokal_> maybe :)

15:08 but anywhere under 20 will work out ok for us :)

15:08 < rvokal_> it was 350CZK

15:08 ... signoff!#fedora-meeting -> drago01(Remote closed the connection)

15:08 < rvokal_> ok, than it's less than 20E

15:08 350 Czech koruny = 14.4592004 Euros

15:08 according to google

15:08 tshirts, that is my big TODO item this week. We have the design finished.

15:09 < rvokal_> good, cos I've just asked our office assistant to get me a price for apx 100 t-shirts

15:09 < rvokal_> we have a company we use for posters which can do it

15:09 < rvokal_> price is apx 160CZK per T-shirt

15:09 ... signoff!#fedora-meeting -> rvokal(Read error: 113 (No route to host))

15:10 rvokal_: that is a fantastic price

15:10 radek, you are absolutely AWESOME

15:10 < rvokal_> you owe me a beer ;)

15:11 i owe you more than that, and I am well aware of it :)

15:11 ... join!#fedora-meeting -> hanthana(n=hanthana@192.248.92.131)

15:11 < rvokal_> I've got the frond side of the T-shirt from Nicu

15:11 < rvokal_> or is there some other design?

15:11 the front should be a small logo that says fudcon brno, and the back should be a picture (i thikn of the cathedral)

15:12 < rvokal_> ok, can you send me that in svg?

15:12 i pinged nicu in #fedora-art

15:12 and asked him to come in here

15:12 ... join!#fedora-meeting -> nicubunu(n=nicubunu@mail.apsro.com)

15:12 < rvokal_> hi

15:12 hi nicubunu

15:12 hi everybody

15:12 rvokal_ and i are talking bout the tshirts for fudcon

15:12 ... nick!rvokal_ -> rvokal

15:12 yes

15:13 do we have the final designs, front and back, that we can give to the manufacturer?

15:13 ... join!#fedora-meeting -> drago01(n=linux@chello062178124130.3.13.univie.teleweb.at)

15:13 ... join!#fedora-meeting -> rnorwood(n=rnorwood@nat/redhat/x-50a866100adbff42)

15:13 I sent you (spevack) last week an EPS and a PDF, are those OK?

15:14 ok max, resend it please ;)

15:14 let me go checks. I think we might need .svg also

15:14 rvokal: do you need the svg also?

15:14 I usually send them svg ..

15:14 well, I expected the print shop does not want SVG :p

15:14 nicubunu: can you send them to me also

15:15 nicubunu: these guys are "Linux aware .." :)

15:15 just a moment

15:15 nicubunu: what you sent me last week is brilliant!

15:15 but it's just the back

15:15 nicubunu: than it's the same you send me today right?

15:16 yes

15:16 rvokal: the cathedral, with Fedora as the "sun" is the back

15:16 there is also a smaller graphic for the front

15:16 I just sent you also EPS and PDF

15:16 those are only the back, the front is supposed to be the same as for Boston

15:17 nicubunu: yeah, except the Boston shirts said "boston" on the front :)

15:17 aha, then I don't have the front logo

15:17 :)

15:17 I'm looking right now for the SVG

15:19 spevack: is there anything else we need to sort out?

15:20 spevack: I have on my todo also notice for all universities .. that will be done during next week

15:20 rvokal: i don't think so. final price for the hotel allows us to decide on how many shirts, which then allows us to know how much food money we have :)

15:20 so that's the order of operations

15:20 ok, priority++

15:20 rvokal: I just sent a SVG for the front graphic.... do you need other formats too?

15:20 nicubunu: thank you very much

15:21 nicubunu: thanks, I hope it's fine .. I'll ping you if I need some tweaking :)

15:21 and let me know if the print guys are OK with the back graphic or it have to be simplified

15:21 sure, will do

15:22 rvokal: i don't want to make you late for your next meeting... anything else we need to discuss?

15:22 rvokal: believe it or not, this is far more organized than most FUDCons are with 3 weeks go go :)

15:22 that sounds good :)

15:23 I'm only worried about the hackfest ..

15:23 I don't have experience with that, nor people here

15:23 well, the first thing we will do on the first day

15:23 so I really wonder how that will look like :)

15:23 is gather everyone together

15:23 and sort of explain how everything is going to work

15:23 i have a plan :)

15:24 good :)

15:24 I trust you then .. :)

15:24 ... join!#fedora-meeting -> IgniFerroque(n=dweintra@64.47.141.66)

15:24 thank you! ;)

15:24 ... join!#fedora-meeting -> J5(n=quintice@66.187.234.199)

15:24 i'll send some more details out in communication prior to the event

15:24 'so people can know what to expect

15:24 ok, got to run .. hotel .. hotel .. hotel ..

15:24 that'd be great

15:24 talk to you later. THANK YOU!!!

15:25 ... signoff!#fedora-meeting -> chacha_chaudhry("Ex-Chat")

15:25 cu and thank you too :)

15:25 ... nick!dwmw2_gone -> dwmw2

15:28 ... join!#fedora-meeting -> chacha_chaudhry(n=rpmbuild@gnu-india/supporter/rakeshpandit)

15:28 ... signoff!#fedora-meeting -> ke4qqq-afk("Konversation terminated!")

15:31 nicubunu: ping

15:31 ... join!#fedora-meeting -> ke4qqq(n=ke4qqq@64.89.94.194.nw.nuvox.net)

15:31 i am still here

15:32 nicubunu: just called the t-shirt guys

15:32 yes

15:32 nicubunu: would be great if we can reduce the colors to 4

15:33 nicubunu: eg same yellow for sun beams and "2008"

15:33 ... join!#fedora-meeting -> kulll(i=d318e240@gateway/web/ajax/mibbit.com/x-04c2a04c44b87331)

15:33 and also same blue for BRNO and the sun beams

15:33 or the navy blue from Fedora logo to BRNO

15:35 ... signoff!#fedora-meeting -> mbacovsk_(Remote closed the connection)

15:36 OK, just a moment... there are still 5 colors: 2 blues for the logo, blue and yellow for the sun rays and one more blue as the main color

15:40 aha, well, can the skyline be a same color as logo?

15:40 how does that look?

15:40 I am consulting with Mo about that

15:40 ok, I really hot to run .. can I ping you in 30 minutes/

15:40 ?

15:40 it seems like the obvious solution

15:40 sure

15:40 l8r