FUDCon:KualaLumpur 2012/Budget

= Budget =

Accommodation
There are a number of hotels approximately 3-5km from the venue ranging from cheap to expensive.

The venue is also near the Bukit Jalil & Sri Petaling LRT station and we will be providing shuttle service to pick people up from/to the LRT stations.

Route from Bukit Jalil LRT to venue (2KM) : http://g.co/maps/t2ejs

Route from Sri Petaling LRT to venue (2KM) : http://g.co/maps/6t2p2

Hotel Availability
Checked on Feb 29 2012:

Hotel Sri Petaling (from 17 May to 22 May)
 * Superior King (2person) - 20 available
 * Superior Twin (2person) - 20 available
 * Family Standard (up to 3) - 1 available
 * Family Superior (up to 4) - 5 available
 * Family Deluxe (up to 4) - 4 available

Hotel 128 (can't get reservation timings)
 * Superior Room Type 1 (Queen x 1) - has 30 rooms
 * Superior Room Type 2 (Single x 2) - has 3 rooms
 * Family Room Type 1 (Queen x 1 + Single x 1) - has 12 rooms
 * Family Room Type 2 (King x 1) - has 3 rooms

Palace of the Golden Horses (reservation room max is 9 online)

Power
Malaysia uses 240V UK power socket. http://en.wikipedia.org/wiki/BS_1363

Remember to bring the correct adapter if you are coming from overseas.

Internet around the City
You can find free wireless connection around the city at certain coffeeshops and restaurants. Some main ones which usually have wifi:


 * McDonalds
 * KFC
 * Starbucks
 * Old Town White Coffee

3G
You can also grab a 3G prepaid sim for internet, they are relatively cheap and should be decent enough for browsing the internet.


 * Celcom: http://www.celcom.com.my/broadband/plans_daily_weekly.php
 * Maxis: http://www.maxis.com.my/personal/broadband/wireless_daily.asp
 * Digi: http://www.digi.com.my/internet/3g/pricing_payu.html
 * U Mobile: http://www.u.com.my/u-broadband/mobile_broadband_plans

You will need to activate the daily plans before using, else you'll be charged by bytes which is very expensive. So make sure you follow the steps provided by the provider to activate. Usually the activation simply requires sending some SMS to a particular number.

Current Estimated Rough Budget
Excluding flight

Cut off point: 70 sponsored attendees including crew and volunteers.

Budget is mainly based on quite-worst-case scenario prices.

Flight


 * very bad case scenario 1, 20 from christchurch (most expensive airasia flight) - 18000 USD
 * very bad case scenario 2, 20 from mumbai - 13500 USD
 * good case scenario 1, 20 from around SEA - ~6400 USD
 * good case scenario 2, 5 from expensive area, 15 from SEA - ~9500 USD
 * likely scenario, 3 from .ph, 3 from .vn, 1 from .jp, 2 from .au, 5 from .in, 1 from .cn, 3 from around SEA - ~7800USD

= stuff from bid document, preserve for now =

Quotations
StableFormation quote for banner similar to our Freedom/Infinity/Voice banner from RH, and tshirt with vinyl printing - http://fedora.my/docs/fudcon-kl-2012/quote-stableformation/view

DreamShocker quote for sticker, tshirt, and badges - http://fedora.my/docs/fudcon-kl-2012/quote-dreamshocker

FOODCon
(a.k.a FUDPub)

More details to be confirmed. Projected budget is 1000USD.

Possible options:


 * BBQ at hotel's pool
 * Dinner at a restaurant
 * Dinner at a beachside restaurant, at Bagan Lalang beach - need cost for transportation
 * Hangout in iCity ? - theres a number of restaurants around - need cost for transportation

Catering
Possible catering partners (Lunch + Tea break):

Non-Veg

Veg

Transport from Accommodation to Venue

 * Chartered bus (42 person) would cost 200USD per day
 * APIIT might provide a bus for free where we'll need to cover the diesel and driver payment ourselves, but that is to be confirmed