Meeting:Board meeting 2008-08-05

= Fedora Project Board Meeting :: Tuesday 2008-08-05 =

Roll Call

 * Attendees: John Poelstra, Chris Tyler, Spot Callaway, Paul Frields, Matt Domsch, Harald Hoyer, Jesse Keating, Karsten Wade, Seth Vidal
 * Regrets: Bill Nottingham, Jef Spaleta

Codecs (2008-05-13)
RESOLUTION: FOLLOWUP (2008-08-05):
 * Need to restart discussion on fedora-advisory-board redhat com to get plans in place at the start of F10
 * Chris Aillon to make contact with Bastien Nocera to find out what current plans are
 * Waiting on bug 438225 to proceed
 * this change will enable auto-provide for codec information
 * For Fedora 10 removing Codeina and using the distribution's built-in mechanism to install packages (if 438255) is implemented
 * For Fluendo to continue to provide codecs to Fedora they will need to provide them as packages in a yum repo
 * This errs on the side of more "free-ish" software
 * 1) ACTION :: Paul - request feature page from developer
 * 2) FESCo should track bug 438225 since this falls into their mandate
 * Feature page still in the works and FESCo is tracking bug 438225

Trademark Guidelines (2008-07-01)
FOLLOWUP (2008-08-05):
 * Board would like to help guide the process of expanding the use of the Fedora trademark
 * Helpful to brainstorm by thinking of Fedora trademark usage in four ways:
 * 1) Things the board wants Fedora to be able to do with the trademark
 * 2) Things the board wants the Fedora community to be able to freely do with trademark
 * 3) Things the board wants other people to reasonably be expected to be able to do, but ask the Fedora Board first
 * 4) Things that the board never wants people to use the Fedora trademark for
 * OWNER: Paul Frields
 * ACTIONS:
 * circulate ideas and foster discussion on fedora-advisory-board@redhat.com list
 * return feedback to the board for discussion on: 2008-08-05
 * Latest updates: https://fedoraproject.org/wiki/User:Pfrields/NewTrademarkGuidelines (see also discussion tab)
 * Board definitely wants a Fedora trademark of some sorts for spins and other uses--derivative works
 * Still unsure on how best to proceed on issues related to:
 * official spins
 * unofficial spins
 * branded USB keys
 * OEM pre-loads
 * Fedora business cards
 * Fedora apparel and conference materials (see section on Non-software goods)
 * Everyone should add uncovered use cases to wiki page (see above) ASAP
 * Paul Frields will be working with Red Hat Legal starting this week to move the process forward

board elections (2008-07-01)

 * Background:
 * Recent discussion on fedora-advisory-board-list
 * Should we consider term limits
 * Are there ways to remove the distinction some folks see between those that work at Red Hat and those that do not?


 * Response:
 * Community vote is an open process
 * Number of FAS accounts does not necessarily reflect number of contributors
 * How should low turn out be interpreted?
 * People didn't know?
 * People are happy with how things are and do not see a need to change them?
 * Other possibilities include apathy or difficulties with the process
 * Could we do an analysis of voter turnout based on FAS group?
 * Groups where total membership is less than 10 people, exclude group from analysis
 * Interested in identifying groups where we might be seen as irrelevant and can do a better job of engaging.
 * Whatever we do will be published
 * Could community members qualifying to vote be reminded via email?
 * reminding them to vote at the beginning
 * send a reminder at the end to people who have not voted
 * Term limits are a good idea. Let the community help craft what they think the right policy should be on fedora-advisory-board@redhat.com list.

RESOLUTION:
 * ACTIONS:
 * 1) file ticket with infrastructure requesting a mail delivery mechanism added to FAS
 * 2) * keep it generic so that other groups can use it--not just limited to voting
 * 3) * https://fedorahosted.org/fedora-infrastructure/ticket/675
 * 4) circulate ideas and foster discussion on fedora-advisory-board@redhat.com list about term limits and guidelines around them
 * 5) * OWNER: Seth Vidal
 * 6) * set a time limit for feedback
 * 7) * return feedback to the board for discussion on: 2008-08-05
 * There did not appear to be any consensus on fedora-advisory-board list related to term limits
 * Paul Frields withdraws written proposal related to term limits
 * Board will consider future proposals if someone writes one up and puts it forward
 * No future action at this time

Privacy Policy (2008-07-29)
https://fedoraproject.org/wiki/TomCallaway/PrivacyPolicyDraft for two weeks and comments have been handled from accounts decoupling voting data from account data RESOLUTION (2008-08-05):
 * Tom's draft has been at
 * We cannot guarantee FAS submitted email addresses' privacy because an outside (non-@fp.o) email address must be used for Bugzilla
 * No retention clauses exist in the draft, people should be able to request a purge if they leave
 * Voting application could be further refined to disconnect voting data
 * Board to reconsider policy for a vote
 * 1) ACTION :: Tom - Make change that allows email address to be public
 * 2) ACTION :: Tom - Add a retention policy
 * 3) ACTION :: Tom - Create Infrastructure ticket with details on
 * Spot made all proposed changes
 * All present board members voted in favor of the new policy
 * New privacy policy can take effect immediately and a link to it will be posted on the wiki front page
 * Also send announcement to fedora-announce-list
 * There is no mechanism to email all group users at this time
 * Ticket was filed and could be used for this process: https://fedorahosted.org/fedora-infrastructure/ticket/675

Package Reviews (2008-07-29)
RESOLUTION: easier FOLLOWUP (2008-08-05)
 * Board wants to ensure FESCo is driving interest in package reviews
 * Board also wants to ensure it is helping FESCo create an adequate basis for getting that additional contributor help
 * Queue is very lengthy, over 800 packages at last count
 * This may drive update statistics
 * 1) ACTION :: Paul - Request contributor to produce statistics for review queue on a regular basis in Fedora Weekly news
 * 2) ACTION :: Karsten - On Docs team, drive priority wiki gardening of the packaging and package review guidelines to make contributor uptake
 * Karsten--in process
 * Paul
 * Jon Stanley has the ability to create statistics and also goes well with Jason Tibbitts effort to improve process
 * hope to get into FWN next week

Task Tracking
DECISION: For now it appears the board meeting summaries are sufficient.
 * Would the board or community benefit from more detailed tracking of board tasks?
 * Could result in more work for board secretary

Next Meeting

 * irc.freenode.net
 * Join #fedora-board-meeting to see the Board's conversation
 * Join #fedora-board-public to discuss topics and post questions
 * Announcement has been sent to fedora-advisory-board list
 * Greg Dk to moderate