Meeting:Board meeting 2010-09-03

= Board Meeting 03 Sep 2010 =

Roll Call

 * Present: Chris Tyler, Jared Smith, Máirín Duffy, Jon Stanley, Matt Domsch, Colin Walters, Tom 'spot' Callaway, Stephen 'Smooge' Smoogen
 * Regrets: Rex Dieter
 * MIA: Chris Aillon
 * Assigned meeting secretary: Máirín Duffy

Agenda

 * Updates
 * Top Tickets
 * Other Board Business

Updates

 * F14 progressing towards Beta
 * Still lots of blockers on the blocker list, unfortunately
 * systemd go/no-go decision at some point? (Yes, when is up to FESCo)
 * Jared start convos about the feature process
 * does there need to be something more formal than the wiki page
 * want to ensure features will interact well with other features too
 * FESCo with primary responsibility of figuring this out - want to have joint meeting with FESCo deciding on these things
 * Please try to get people involved in Test Days
 * Help get the word out on the systemd test day - https://fedoraproject.org/wiki/Test_Day:2010-09-09_Systemd
 * New Meeting Time?
 * Friday PM meetings are tough b/c easy to forget things over weekend
 * only got 8 responses to whenisgood.net, 4 times everyone can make so far (All Eastern Time):
 * Add here if you're OK with any - walters spot mizmo
 * 2 pm on Monday - jsmith jstanley ctyler mdomsch
 * 4 pm on Monday - jstanley jsmith
 * 2 pm on Wednesday - Matt ctyler
 * 4 pm on Wednesday - jstanley jsmith
 * Monday general a good time for meetings - start week on the right foot, but also sometimes can get cancelled from holidays
 * 1 hour long, but block of 1.5 hours just-in-case (follow-up convos, etc)
 * So far favorite time seems to be 2 pm on Monday
 * won't meet next Monday
 * IRC meeting next week (10 Sep)
 * pick up with Monday schedule on (13 Sep)
 * #action jsmith to update meeting times on wiki page (wiki/Board, wiki/Board - past meetings info box)
 * Is the Board working as it should?
 * Email from Sankarshan http://lists.fedoraproject.org/pipermail/advisory-board/2010-September/009193.html
 * Matt:
 * has not had as much time as he's wanted to devote to board stuffs
 * some items should have fast turnaround times - e.g., fedoracommunity.org domains - but we're been lagging on these
 * Jon:
 * can we have a way to fast-track these small items? they only should take a day or two
 * Jared:
 * should just take care of it on the mailing list right?
 * a lot of this stuff could be done on the list
 * haven't seen as many posts from board members on the advisory-board list
 * try to communicate more on the board list if you haven't been
 * shouldn't have to wait for next phone meeting to take care of small things like trademark agreements & community domains
 * Colin:
 * review after commit? can they just put up a site and notify us, within a week after the site is up, they can get approval to continue?
 * Jared:
 * should definitely have website up & running before we do the approval
 * maybe we assign a temp domain, temp39.fedoracommunity.org until we approve it formally
 * no blanket approval on requested domain name only - need to see the site too
 * Matt:
 * How involved are we individually on messages on advisory board.... I read it a lot but don't necessarily post a whole lot; it's just how I tend to operate. For example, the last thread, I jumped in, but I don't want to go back and forth just for the sake of doing so
 * Jared:
 * important once in a while just to say hey we're listening & paying attention
 * past members of board/fesco/community - a lot feel like they are ignored, nobody is giving them feedback that they've heard what was said
 * don't have to agree all the time, but make it clear we're listening - maybe just not ready to jump in yet
 * Jon:
 * when I do post my posts tend to be dissected in the most negative way possible :(
 * mizmo:
 * Frustrated about talking about doing rather than doing
 * Smooge:
 * Things take longer when you're trying to build consensus
 * Miscommunication easy over terminology eg.
 * Take longer to communicate on a board to make sure everyone uses same words with same meanings since so much communication is 'overloaded'
 * Jared:
 * Not the only one frustrated
 * As much communication as possible on mailing list before meeting
 * Mizmo:
 * idea for shared blog for board
 * easier to moderate commentary
 * one place to go to see what board's working on
 * some concerns about board blog vs individual board member blogs
 * Jared:
 * #action mizmo & jstanley to talk to mmcgrath about setting it up on the existing fedora blogs system blogs.fedoraproject.org
 * How do we hold each other accountable?
 * if you say you are gonna do something....
 * list of tickets... we haven't gotten so far on 'em
 * we haven't gone through as often as we should to close them
 * during meetings only have time for top 5-6 tickets, a lot more in there
 * if you think i should be doing x on a ticket and aren't, feel free to call me on it
 * Spot:
 * anybody interested in triaging the trac queue? (someone who's been on board a while would be good for backhistory on issues)
 * Ctyler:
 * is there an RSS feed for open tickets in a trac?
 * Mdomsch:
 * after fedoracommunity.org domain requests, only about 12 tickets so not a huge task to triage


 * Outstanding community domain requests
 * Ticket 72: lu.fedoracommunity.org
 * https://fedorahosted.org/board/ticket/72
 * Belgium & Luxemborg
 * Matt in favor of lu because Belgium folks hosting it
 * Smooge, Jared, Matt, Jon in favor
 * Chris T (re: Spot's comment)- isn't mockup part of the process?
 * Matt: is lu.fco going to point to be.fco? That's what Matt thought - we can ask for clarification
 * Jared: keyword in trac for community domain requests to make it easy to pull up a report?
 * Matt: 'fedoracommunity' or 'fedoradomain'?
 * Spot: 'community domain request"
 * Matt: Here's the trac report for community domain requests: https://fedorahosted.org/board/report/1
 * Jared: Everybody on the board is now a trac admin
 * Ticket 73: arabic
 * Language rather than geography. from our mailing list that would be fine
 * https://fedorahosted.org/board/ticket/73
 * we still need to see content for what they want to post
 * Jon: I don't understand any language other than English... how will we know what it says?
 * Jared: Google translate for an approximation
 * Spot: I know some Arabic speakers who could review for us
 * Chris T: I think we have a precedent for language sites: didn't we approve a Farsi site, for folks who speak Farsi from multiple countries?
 * Spot: actually I think it was trademark approval for a site that wasn't fedoracommunity.org
 * Jared: overall we don't care about language vs. geo as long as there isn't any conflicting namespace
 * Ticket 74: dk for denmark? dk for language or country?
 * https://fedorahosted.org/board/ticket/74
 * Spot: if it's for a language should be full language name, country or region should be country code, standardize on that and deal with odd cases as we need to
 * Jared: spanish.fedoracommunity.org & espanol.fedoracommunity.org? - Spot that's fine, just make it clear languages spelled out
 * Ticket 75: China (zn, ch, tw)
 * https://fedorahosted.org/board/ticket/75
 * IIRC we'd said ch is okay, not the other two
 * cn is the country code
 * Spot: they should be getting cn....
 * Jon: then give them cn
 * Spot: do the other codes conflict?
 * ch is switzerland - can't give them that
 * cn is china - so that one is ok for the main website
 * tw is taiwan - ask them not to use tw
 * zn is not a country code (but we did grant an exception to the greece one as a bounce, Spot says this would be a similar exception - use it just as a redirect)

Meta Meeting Discussion

 * Colin: Not a lot of time left, let's prioritize on what we have left
 * Spot/Jared: if we need to have more meetings to get it done rather than linger forever, we should do on a temp basis
 * Chris T: add a Wed meeting for a week or two to deal with backlog?
 * Agreed: Spot / Jon / Matt / Chris
 * next meeting 08 Sept 2010 @ 4 pm phone meeting
 * at that meeting we'll review if we need another extra credit meeting
 * the week after a bunch of us will be in Zurich

Review of open tickets

 * Ticket 78: Vision statement
 * when will we be ready to vote on vision statement?
 * mizmo - once we have a statement we agree on we should try to come up with 3-4 shorter term mini vision statements, focuses for the immediate future/etc., draw them out too because they may change the wordsmithing of the vision statement
 * deadline: board meeting Monday 27 Sept, phone meeting - includes vision statement AND short term goals....
 * homework - chime in on list
 * Ticket 79: Anthropology Report
 * Ticket 81: start.fedoraproject.org
 * #action Jared will be working with marketing team, mentioned to Robyn but not whole team yet so will follow back up on
 * Ticket 82: Charter for Community Working Group
 * #action Rex has ticket and posted an update to the list this morning
 * Ticket 83: Revisit Updates Vision
 * #action Rex to start conversation on his concern with the updates vision to get to a point it can be thumbs'ed up or thumbs-ed down
 * Ticket 84: Annual User Survey
 * Jon & Jared: think the answer is yes, but did we learn anything from the last one? (Anthropology report)
 * Jared: dont think we've done any actionable items on it - if we're not taking action on data we do have why collect more?
 * Spot: not a user survey, a contributor survey. Not folks who just consume. Request here is to ask folks who are not contributors too.
 * Spot is okay with ticket #84 if Robyn is doing it, not biased, knows what she is doing and has a good approach proposed

IRC Meetings?

 * Matt: not getting stuff done, just answering questions.
 * Mizmo: important but more like office hours
 * Jared: homework for next Wed's meeting - less IRC meetings, have them at different times than phone meetings or board meetings? extra office hours? How should this be structured?
 * Matt: no less than monthly on IRC -how has turnout been? Have always been able to use up the hour. Bi-weekly makes sense maybe.
 * Smooge: people feel like there's a bunch of pent up 'are you really listening'
 * Mizmo: suggested maybe having office hours bi-weekly, but not every board member has to go, maybe rotating duty for 4-5 board members a week.... then have regular board meetings weekly on phone?

Helpful things to do in the next week

 * Look over blocker list and help out
 * Help get the word out on the systemd test day on Sept. 9 (https://fedoraproject.org/wiki/Test_Day:2010-09-09_Systemd)
 * Look at vision statement thus far on advisory-board list. Need a vision statement we can agree on and ~3ish short term goals for taking action towards that vision.
 * Thread beginning: http://lists.fedoraproject.org/pipermail/advisory-board/2010-August/009026.html
 * Think about our meeting structure. Homework for next Wed's meeting - less IRC meetings, have them at different times than phone meetings or board meetings? extra office hours? How should this be structured?

Action Items

 * #action jsmith to update meeting times on wiki page (wiki/Board, wiki/Board - past meetings info box)
 * #action mizmo & jstanley to talk to mmcgrath about setting it up on the existing fedora blogs system blogs.fedoraproject.org
 * #action mdomsch to ask luxemborg peeps if they intend to put lu.fedoracommunity.org as a redirect to be.fedoracommunity.org - https://fedorahosted.org/board/ticket/72
 * #action Rex has ticket and posted an update to the private list this morning - community charter group
 * #action Rex to start conversation on his concern with the updates vision to get to a point it can be thumbs'ed up or thumbs-ed down
 * #action Jared will be working with marketing team on start.fedoraproject.org, mentioned to Robyn but not whole team yet so will follow back up on

Next meeting

 * Next meeting: Wed 08 September 2010, phone meeting 4 pm, regrets CTyler
 * Should we invite FESCo? FAMSCo? A particular SIG?
 * Next meeting after that: Friday 10 September 2010, public IRC meeting #fedora-board-meeting
 * Then 13 Sept 2010 Phone meeting
 * Then 20 Sept 2010 IRC
 * Then 27 Sept 2010 Phone deadline for vision muahahaha