How to run a Fedora design team meeting

= Summary =

= Step 1: Announcement =
 * 1) Send out an email announcement of the meeting (and optionally identi.ca / twitter as well.)
 * 2) Run the meeting, using #topic, #action, #idea, and #link as much as you can remember to.
 * 3) Document the meeting, posting minutes to the design-team mailing list and to the wiki.
 * 4) * design-team@lists.fedoraproject.org
 * 5) * https://fedoraproject.org/wiki/Design#Latest_Meeting_Minutes

We usually have an email announcement sent out to the list the night before or the morning of the meeting.


 * Check out the last meeting's meeting notes for topics & action items and update the email template with them.
 * (optional) Send out a meeting announcement to identi.ca. Here is a sample:

Links:
 * https://fedoraproject.org/wiki/Design#Latest_Meeting_Minutes

Here is the email template:

Subject: Design team meeting today, 1900 UTC

Design dudes & design divas,

Yes, it's time for another action-packed, creativity-filled meeting of the minds! Meeting's on today in #fedora-design at 1900 UTC (2 pm Eastern US).

Here's a rough agenda; if you have interest in any of the items below please feel free to comment here on list before the meeting or add additional items:

- Fedora 15 supplemental wallpaper submissions - how are we doing? http://fedoraproject.org/wiki/F15_Artwork_Supplemental_Wallpapers_Submissions

- FUDcon Tempe T-shirt design status update

- Fedora RPG

- Fedora 15 Default Wallpaper Sketch session!!!!

Again, the meeting will be in #fedora-design on irc.freenode.net, 1900 UTC.

Open action items:

=
===== 1. mizmo to talk to gnome shell peeps re: suitable wallpapers / guidelines

See ya then, ~m

= Step 2: Running the Meeting =


 * Join #fedora-design on irc.freenode.net
 * Start the meeting with #startmeeting in the channel
 * Start with a roll call topic #topic roll call! and then change the topic as you move down each agenda item from the announcement.
 * As something that needs to be done comes up, use #action.
 * As ideas or links come up, use #idea or #link with the details, for example:
 * When it's time to end the meeting use #endmeeting:
 * As ideas or links come up, use #idea or #link with the details, for example:
 * When it's time to end the meeting use #endmeeting:
 * When it's time to end the meeting use #endmeeting:
 * When it's time to end the meeting use #endmeeting:
 * When it's time to end the meeting use #endmeeting:

= Step 3: Documenting the Meeting =


 * Send out an email with the meeting minutes and a summary
 * Update the wiki page with the meeting minutes meetbot links and an even shorter, bulleted summary
 * https://fedoraproject.org/wiki/Design#Latest_Meeting_Minutes

Here's the email template; obtain the meeting minutes links from what meetbot spits out at the end of the meeting. If you forgot to copy/paste and don't have scrollback for those links, find them at http://meetbot.fedoraproject.org/fedora-design/:

Subject: 30 November 2010 meeting minutes

Hey everybody!

Thanks for another great meeting! Here's the minutes:

Minutes: http://meetbot.fedoraproject.org/fedora-design/2010-11-30/fedora-design.2010-11-30-19.19.html

Minutes (text): http://meetbot.fedoraproject.org/fedora-design/2010-11-30/fedora-design.2010-11-30-19.19.txt

Log: http://meetbot.fedoraproject.org/fedora-design/2010-11-16/fedora-design.2010-11-16-19.02.log.html

I also posted them to our wiki page here: https://fedoraproject.org/wiki/Design#Latest_Meeting_Minutes

Mo Summary:

Topic: Fedora 15 supplemental wallpapers

=
=========================== • msourada recently received a bug from a user wanting to submit a wallpaper. (https://bugzilla.redhat.com/show_bug.cgi?id=658427 (mizmo, 19:21:01) • let's open up the submissions process now - supplemental submissions are due 7 March 2011 • mizmo already made a new wiki page for submissions: https://fedoraproject.org/wiki/F15_Artwork_Supplemental_Wallpapers_Submissions • msourada already made a blog post to open it up: http://mso-chronicles.blogspot.com/2010/11/fedora-15-wallpaper-submissions-open.html • Fab did an awesome job of managing the supplemental wallpaper process for F14. We need someone to do it for F15. Is anyone interested? (none so far)

Topic: Fedora 15 default wallpaper

=
===================== • Our codename is lovelock, any ideas on wallpapers for that? • mizmo convinced steampunk is the way. what do you think? • msourada already made a blog post to announce that we're taking idea submissions: http://mso-chronicles.blogspot.com/2010/11/fedora-15-wallpaper-submissions-open.html • Schendje will arrange a brainstorm/sketch session for F15 wallpapers • mizmo to talk to gnome shell peeps re: suitable wallpapers / guidelines

Topic: GNOME Shell Theming

=
============= • Emichan setup a wiki page for sharing screenshots/tips: https://fedoraproject.org/wiki/Design/Gnome_shell_theming • Emichan also noted you'll need the Gnome Shell theme reloader to make theming easier: http://emichan.fedorapeople.org/Theme_Reloader_GS_Ext.tar.bz2

Topic: FUDcon Tempe T-shirt Design

=
===================== • Emichan's got some sketches to share; she'll send to the list as soon as she can

Topic: Fedora RPG

=
==== • Fab came up with a great mockup; there's some good discussion here: http://lists.fedoraproject.org/pipermail/design-team/2010-November/003681.html • Let's keep the thread alive, try to have another iteration by next week

~m

If there are any action items, you may also want to look at the meeting minutes action items section and copy/paste it into the mail too as a reminder for folks. The template doesn't include this.