Meeting:Board meeting 2011-04-05

= Fedora Board Meeting, 2011 04 05 =


 * Secretary: Jared Smith
 * Meeting Type: Phone

Attendance
Present:
 * Tom Callaway
 * Jared Smith
 * Jon Stanley
 * David Nalley
 * Jaroslav Reznik
 * Toshio Kuratomi
 * Stephen Smoogen

Not Present:
 * Joerg Simon (regards)
 * Máirín Duffy (regards)
 * Rex Dieter (regards)

Agenda

 * Updates
 * Review of SXSW
 * FPCA update

Updates

 * Fedora 16 release schedule
 * Beta freeze, 100% feature complete date
 * Slipped a week due to NetworkManager 0.9 coming in late.
 * Infrastructure went into freeze today until the day after Beta releases
 * Update on FUDCon {LATAM/EMEA/APAC?} status
 * FUDCon Panama going well
 * Subsidy request meetings have happened, ticket buying has commenced
 * FUDCon EMEA
 * FAmSCo met on Sataturday, selected Milan as the winning bid
 * FAMSCo talking with ambassadors to try to find a group of people who want to organize one in APAC
 * North American bids:
 * Next week is the wrap up of bids, then FAMSCo will go through bids
 * Currently two bids -- Virginia Tech (Blacksburg, VA) and Olin (outside Boston, MA)
 * Editor's note -- there's now a third bid for Las Vegas, NV

Summary: Jared updated the Board on release schedule and FUDCon events

Review of SXSW

 * Review of SXSW situation
 * Budget
 * where did the money come from?
 * Media -- CommArch discretionary fund (use it or lose it)
 * Travel -- RH and Opensource.com
 * Booth -- Fedora Ambassadors Regional (FAMNa) (~$2K), RH
 * Max has updated: http://fedoraproject.org/wiki/SXSW_2011#Budget
 * How much money did we spend? (And how can we do with less money if we did something like this again?)
 * Other funding sources aren't listed (RH, opensource.com)
 * Give away for nice wacom (but a lot of people weren't interested in)
 * Didn't know how much media to need: bought 5K disks but may only need 2K disks
 * Learning
 * Some things we didn't need (see above)
 * Learned about what having a booth at the event was like
 * Spin/Media Policies
 * History
 * Kickstart wasn't reviewed (mostly pruning for CD size, ex: email clients)


 * Policy problems
 * GPL compliance -- label says that you can get from everything repo
 * cwickert remembers that spot had a discussion with him about this but spot doesn't recall that.
 * Spot: Need to clarify what's necessary (discuss w/ cwickert & public -- publish as larger standard)
 * Spin made with updates repo
 * Smooge unsure whether we've kept things that were updates repo but were superceded
 * Spot/smooge/nirik: Find out what's been purged in koji and create a policy
 * Spot will make sure that every rpm that's on the CD is kept as well
 * Spot also explains that following the GPL requirements is the worst case (ie: those packages that are not GPL do not *strictly* require source to be distributed)
 * kickstart not in git repo (are avail on Spot's Fedora People page)
 * kickstart is small changes, mostly


 * Possible ideas
 * Clarify the policy to define what "approval" means (from rel-eng, design team, QA, etc.) Public meeting, ticket, one person, etc?
 * Modify test execution and timing (Test plan must be executed by someone and reviewed by another person who is on the QA team with sufficient time for remediation)
 * Clarify whether previously-approved spins need to file QA test plans, get trademark approval, etc.
 * Clarify and/or remove the scheduling requirement, and instead make it part of Rel-eng's approval
 * Clarify and/or remove the Corresponding source requirement (if koji satisfies this)
 * Clarification of what constitutes a new spin (SXSW based on design spin... is it new or not?)
 * Clarification of what constitutes a "spin" (ec2 images? install image?)


 * PROPOSAL: Get rid of our rules and give the "checklist" to each group
 * ie: If you get signoff from QA, design team, spin sig, and rel-eng then the Board will review
 * What if one of those four becomes obstructionist? -- then it comes to Board
 * Each group documents their approval process
 * Process must include opening a ticket and posting approval in the ticket
 * Board needs to define "When need for approval is triggered"?
 * Scope is limited to something that is intended to run or install the distribution
 * Possible examples of problems:
 * RH Summit spin: custom artwork, updates tree, and custom content on the desktop
 * Spins for each new Fedora release


 * Proposal will be discussed in 12 April 2011 IRC meeting


 * Spot formally apologizes for any violations of the policy. It was not his intent

Summary: Various concerns were expressed about how the SXSW event was organized, and several ideas were discussed on how to provide better transparency, especially with regards to media creation. A proposal was made to create a checklist for approval from various groups within Fedora. The proposal will be discussed in the public IRC meeting on 4/12

FPCA Update

 * FPCA update
 * FAS is being updated for all new people sign the FPCA, not the CLA
 * This is going to stg this week, pushed to production after the Beta freeze
 * Initially, transition period: new people get FPCA. CLA signers, reminded to sign FPCA, either CLA or FPCA signing equivalent
 * After transition period, CLA signers who have not signed the FPCA will lose groups (that depend on CLA), fedorapeople, email aliases.
 * Transition period currently set at ~3months
 * Will run packager and ambassador metrics to determine if we need to extend the transition
 * Will look for ways to not strip group memberships but it may not be easy to do that; people may need to reapply for all lost groups
 * https://fedorahosted.org/fedora-infrastructure/ticket/2481

Next Meeting
Next meeting: IRC meeting on Tuesday, April 12