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=== Approval of expenses === | === Approval of expenses === | ||
There are several | There are several groups within the '''Fedora Project''' that can approve and pay/reimburse expenses. However, there are a few requirements to get a payment/reimbursement: | ||
* All requests should be documented clearly for transparency | * All requests should be documented clearly for transparency | ||
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* The recommended way is to file tickets is via the appropriate Trac ticket tracker | * The recommended way is to file tickets is via the appropriate Trac ticket tracker | ||
How the request is processed is based upon the requested amount: | |||
==== $0-499 USD ==== | |||
* The request requires approval from at least one of the following | * The request requires approval from at least one of the following: | ||
** [[FAmSCo]] | ** An active member of [[FAmSCo]] | ||
** [[Credit Card Holder]] or a person approved by the credit card holder | ** [[Credit Card Holder]] or a person approved by the credit card holder | ||
* The application must be submitted to | * The application must be submitted to the approver with the required details listed above. | ||
* | * The approver will document the approval of the request with a specific limit | ||
** The approver will indicate whether the expense will be paid directly or reimbursed later. | |||
==== $500-1999 USD ==== | |||
* The request requires approval from the appropriate regional community (APAC, EMEA, LATAM, or NA) | * The request requires approval from the appropriate regional community (APAC, EMEA, LATAM, or NA) | ||
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==== $2000+ USD ==== | |||
requires approval from the following group: | |||
* [[FAmSCo]] | * [[FAmSCo]] | ||
=== Caveats === | |||
** If the actual amount is greater than the estimate by more than $100 USD, the approver will use their best judgment to either reimburse the overage, or ask for a review from the appropriate regional community (APAC, EMEA, LATAM, or NA). |
Revision as of 03:44, 17 July 2012
Let the Fedora community pay bills for you! The process below is here to make it simpler to get paid / reimbursed for Fedora related expenses.
What can be reimbursed/paid for?
Assuming that the expense has been approved, things that can be paid are:
- Purchasing materials needed for Fedora from trusted online sellers
- Reimbursing Fedora expenses
- Vendors for swag, media, etc.
- Sponsorship of booths/events
- Paying for hotel accomodations
- Paying for travel tickets (air, train, etc.)
- Meals
- Shipping
- etc.
What CANNOT be reimbursed/paid for
Expenses for specific events are not covered. These events are:
- FUDCon
- Fedora Activity Day
- Any other event in which Fedora / Red Hat tells us is under a different budget.
Approval of expenses
There are several groups within the Fedora Project that can approve and pay/reimburse expenses. However, there are a few requirements to get a payment/reimbursement:
- All requests should be documented clearly for transparency
- Each request must be submitted prior to any event or activity where reimbursement/payment may be expected
- Approval is based upon estimates. Payment amounts may differ from the approved amount
- The recommended way is to file tickets is via the appropriate Trac ticket tracker
How the request is processed is based upon the requested amount:
$0-499 USD
- The request requires approval from at least one of the following:
- An active member of FAmSCo
- Credit Card Holder or a person approved by the credit card holder
- The application must be submitted to the approver with the required details listed above.
- The approver will document the approval of the request with a specific limit
- The approver will indicate whether the expense will be paid directly or reimbursed later.
$500-1999 USD
- The request requires approval from the appropriate regional community (APAC, EMEA, LATAM, or NA)
- It is strongly recommended that the committee which approves these funds be made up of at least five (5) individuals
$2000+ USD
requires approval from the following group:
Caveats
- If the actual amount is greater than the estimate by more than $100 USD, the approver will use their best judgment to either reimburse the overage, or ask for a review from the appropriate regional community (APAC, EMEA, LATAM, or NA).