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== Fiscal Year 2013 ==
== Fiscal Year 2013 ==


=== Q1 (March - May 2012) ===
We didn't do proper budgeting in FY13, but you can find some notes [https://fedoraproject.org/wiki/Ambassadors/EMEA/Budget:2013 here].
There is no visibility of expenses in this quarter because of transition from CommArch to OSAS.
 
=== Q2 (June - August 2012) ===
 
==== Actual Expenses ====
* Events
** LinuxTag: $3300.1 ([[User:cwickert|cwickert]])
** F17 Release Party Rome: $137.69 ([[User:giallu|giallu]])
* Travel
** F17 Release Party Rome: $215.07 ([[User:Mailga|mailga]])
** EuroPython in Florence: $553.96 ([[User:Fvollero|fvollero]])
** Nullcon New Delhi: $1043.33 ([[User:Jsimon|jsimon]])
** LinuxTag 2012: $99.17 ([[User:Jreznik|jreznik]])
** LinuxTag 2012: $100.12 ([[User:Ib54003|Ib54003]])
* SWAG
** Metal Fedora Pins: $981.67 ([[User:cwickert|cwickert]])
* Shipping
** Sending swag to jreznik: $50.48 ([[User:Zoltanh721|zoltanh721]])
 
=== Q3 (September - November 2012) ===
 
==== Budget Draft ====
{{admon/note | Add expenses you expect in this quarter. They don't have to be approved in this phase.}}
* Swag
** F18 media: $2200 ([[User:eischmann|eischmann]])
 
* Events
** [https://fedorahosted.org/famsco/ticket/312 Ticket 312 $ 1.000,00] - FAD Milan 27/10/2012  ([[User:mailga|Gabriele Trombini]])
 
* Shipping
** Linux Day 2012 media/swag shipments: $200 ([[User:giallu|Gianluca Sforna]])
 
=== Q4 (December 2012 - February 2013) ===
 
==== Budget Draft ====
 
{{admon/note | Add expenses you expect in this quarter. They don't have to be approved in this phase.}}
''Expense description: Estimated amount of $$ (Expense Owner)''
* [https://fedorahosted.org/famsco/ticket/302#comment:1 : TRAC] [[FAD_EMEA_2012| FAD EMEA 2012]] USD 2'000 ([[User:geroldka|gerold]])


== Fiscal Year 2014 ==
== Fiscal Year 2014 ==
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| LinuxTag || $4000|| $3400 || $3069 || [https://fedorahosted.org/emea-swag-tracking/ticket/246 #246: Event budget], [https://fedorahosted.org/emea-swag-tracking/ticket/237 #237: Travel Sebastian Maki], [https://fedorahosted.org/emea-swag-tracking/ticket/238 #238: Travel Benedikt Schäfer], [https://fedorahosted.org/emea-swag-tracking/ticket/245 #245: Travel Dominic Hopf]
| LinuxTag || $4000|| $3400 || $3069 || [https://fedorahosted.org/emea-swag-tracking/ticket/246 #246: Event budget], [https://fedorahosted.org/emea-swag-tracking/ticket/237 #237: Travel Sebastian Maki], [https://fedorahosted.org/emea-swag-tracking/ticket/238 #238: Travel Benedikt Schäfer], [https://fedorahosted.org/emea-swag-tracking/ticket/245 #245: Travel Dominic Hopf]
|-
|-
| Solutions Linux || $350 || $298 || ||
| Solutions Linux || $350 || $298 || $207 || [https://fedorahosted.org/emea-swag-tracking/ticket/263 263: Train Ticket - Guillaume Kulakowski]
|-
|-
| LibreGraphics Meetings || $0 || $400 || $392 || [https://fedorahosted.org/emea-swag-tracking/ticket/222 Ticket #222]
| LibreGraphics Meetings || $0 || $400 || $392 || [https://fedorahosted.org/emea-swag-tracking/ticket/222 Ticket #222]
|-
|-
! Total !! $9350 !! $8554 !! $7575 !!  
! Total !! $9350 !! $8554 !! $7782 !!  
|}
|}


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|}
|}


'''Total quarterly budget: Planned: $11,100, Allocated: $10254, Actually Spent: $8988'''
'''Total quarterly budget: Planned: $11,350, Allocated: $10254, Actually Spent: $9195'''


=== Q2 (June - August 2013) ===
=== Q2 (June - August 2013) ===
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! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info  
! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info  
|-
|-
| FrOSCon || $1850 ||  $1573 || ||
| [[Release Party F19 Berlin]] || $0 || $0 || $78.77 || [https://fedorahosted.org/emea-swag-tracking/ticket/290 #290 - F19 Release party Berlin Reimbursement]
|-
| FrOSCon || $1850 ||  $1573 || $1644 || [https://fedorahosted.org/emea-swag-tracking/ticket/272 #272 - Froscon Budget]
|-
|-
| EuroPython 2013 || $550 || $168 || ||
| EuroPython 2013 || $550 || $168 || $0 ||
|-
|-
! Total !! $2400 !! $1741 !! !!
! Total !! $2400 !! $1741 !! $1723 !!
|}
|}


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! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info  
! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info  
|-
|-
| F19 media production || $2200 || $1800 || ||
| F19 media production || $2200 || $1800 || $1668 || [https://fedorahosted.org/emea-swag-tracking/ticket/248 #248 - F19 media production]
|-
|-
| Other SWAG || $1250||  $500 || ||
| Other SWAG || $1250||  $500 || $0 ||
|-
|-
! Total !! $3450!! $2300 !! !!
! Total !! $3450!! $2300 !! $1668 !!
|}
|}


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! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info  
! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info  
|-
|-
| SWAG&media shipping || $1000 || $1300 || ||
| SWAG&media shipping || $1000 || $1300 || $771 || [[File:F19-shipping-q2.pdf]] - Czech Post Invoice 1, [[File:F19-shipping-q2-2.pdf]] - Czech Post Invoice 2, [File:Shipping-aug13.png Czech Post Invoice 3]
|-
|-
! Total !! $1000 !! $1300 !! !!
! Total !! $1000 !! $1300 !! $771 !!
|}
|}


==== Other ====


{|
'''Total quarterly budget: Planned: $6850, Allocated: $5341, Actual: $4083'''
! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info
|-
| Tibetan L10n FAD || $0 || $250 || ||
|-
! Total !! $0 !! $250 !! !!
|}
 
'''Total quarterly budget: Planned: $6850, Allocated: $5591'''


=== Q3 (September - November 2013) ===
=== Q3 (September - November 2013) ===
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! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info  
! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info  
|-
|-
| OSSC || $250 || $213 || ||
| OSSC/OSOL Szeged || $250 || $213 || $875 || [https://fedorahosted.org/emea-swag-tracking/ticket/314 #314 - Thunderbirdtr's travel expenses], [https://fedorahosted.org/emea-swag-tracking/ticket/305 #305 - Jsimon's travel expenses], [https://fedorahosted.org/emea-swag-tracking/ticket/316 #316 - fuel, dinner, rollup banner, fliers, pens]
|-
|-
| LinuxCon Europe 2013 || $2000 || $1200 || ||
| LinuxCon Europe 2013 || $2000 || $1200 || $1060 ||[https://fedorahosted.org/emea-swag-tracking/ticket/276 #276 - Lodging], [https://fedorahosted.org/emea-swag-tracking/ticket/310 #310 - Fedora Standup Banner], [[File:Fedora-cloud-fliers.pdf]]
|-
|-
| LinuxDays in Italy || $300 || $255 || ||
| LinuxDays in Italy || $300 || $255 || $0 || Only shipping expenses which are under Shipping
|-
|-
| FSCons || $1300 || $1105 || ||
| FSCons || $1300 || $1105 || $0 ||
|-
|-
| OpenRheinRuhr || $400 || $340 || ||
| OpenRheinRuhr || $400 || $340 || $68 || [https://fedorahosted.org/emea-swag-tracking/ticket/308 #308 - Accommodation for gnokii]
|-
|-
| Software Freedom Day 2013 Hamburg|| $50 || $43 || ||
| Software Freedom Day 2013 Hamburg|| $50 || $43 || $0 ||
|-
|-
| Brandenburger LinuxTage || $50 || $43 || ||
| Brandenburger LinuxTage || $50 || $43 || $0 ||
|-
|-
| LinuxDay, Dornbirn || $50 || $43 || ||
| LinuxDay, Dornbirn || $50 || $43 || $0 ||
|-
|-
! Total !! $4400 !! $3242 !! !!
! Total !! $4400 !! $3242 !! $2003 !!
|}
|}


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! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info  
! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info  
|-
|-
| Other SWAG || $1250|| $1000 || ||
| Other SWAG || $1250|| $1000 || $1453 || [https://fedorahosted.org/emea-swag-tracking/ticket/301 Ticket #301 - Stickers and case badges], [https://fedorahosted.org/emea-swag-tracking/ticket/291 #291 - Fedora Pins], [https://fedorahosted.org/emea-swag-tracking/ticket/287 #287 - Fedora Badges]
|-
| SWAG Transfer || $0 || $0 || $-290 || Transfer of SWAG from EMEA to APAC
|-
|-
! Total !! $1250!! $1000 !! !!
! Total !! $1250!! $1000 !! $1163 !!
|}
|}


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! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info  
! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info  
|-
|-
| SWAG&media shipping || $500 || $500 || ||
| SWAG&media shipping || $500 || $500 || $213 || [[File:Shipping-sept13.png|30px|Czech Post Invoice - Sept 1]], [[File:Shipping-sept13-2.png|30px|Czech Post Invoice - Sept 2]], [https://fedorahosted.org/emea-swag-tracking/ticket/306 #306 - LinuxDays], [https://fedorahosted.org/emea-swag-tracking/ticket/315 #315 - Szabad Szeged]
|-
|-
! Total !! $500 !! $500 !! !!
! Total !! $500 !! $500 !! $213 !!
|}
|}


'''Total quarterly budget: Planned: $6150, Allocated: $4742, Actually Spent: '''
'''Total quarterly budget: Planned: $6150, Allocated: $4742, Actually Spent: $3379'''


=== Q4 (December 2013 - February 2014) ===
=== Q4 (December 2013 - February 2014) ===
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! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info  
! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info  
|-
|-
| FSF-OSSC || $150 || $128 || ||
| FSF-OSSC || $150 || $128 || $0 ||
|-  
|-  
| Lit-OL || $50 || $43 || ||
| Lit-OL || $50 || $43 || $0 ||
|-
| FOSDEM 2014 || $2500 || $1250 || $2331 || [https://fedorahosted.org/emea-swag-tracking/ticket/339 #339 - Lodging&Travel for comzeradd], [https://fedorahosted.org/emea-swag-tracking/ticket/337 #337 - Airfare for mailga], [https://fedorahosted.org/emea-swag-tracking/ticket/335 #335 - Train ticket for rugebiker], [https://fedorahosted.org/emea-swag-tracking/ticket/331 #331 - Lodging&Travel for Dimitris Glaros], [[File:Fosdem-accommodation.pdf‎|Accommodation for Fedora staff]], [File:10years-banner.pdf]] [[https://fedorahosted.org/emea-swag-tracking/ticket/329 #329 - Travel for Constantin Drabo]
|-
|-
| FOSDEM 2014 || $2500 || $1250 || ||
| F20 release party in Budapest || $0 || $0 || $150 || [https://fedorahosted.org/emea-swag-tracking/ticket/350 #350]
|-
|-
| OSOM || || || ||
| F20 release party in Perugia || $0 || $0 || $143 || [https://fedorahosted.org/emea-swag-tracking/ticket/344 #344]
|-
|-
! Total !! $2700 !! $1421 !! !!
! Total !! $2700 !! $1421 !! $2624 !!
|}
|}


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! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info  
! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info  
|-
|-
| F20 media production || $2200|| $1800 || ||
| F20 media production || $2200|| $1800 || $1695 || [https://fedorahosted.org/emea-swag-tracking/ticket/307 #307 - F20 media production]
|-
|-
| Other SWAG || $1250|| $500 || ||
| Other SWAG || $1250|| $500 || $584 || [[https://fedorahosted.org/emea-swag-tracking/ticket/301 #301 - Production of stickers and case badges]
|-
|-
! Total !! $3450 !! $2300 !! !!
! Total !! $3450 !! $2300 !! $2279 !!
|}
|}


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! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info  
! Expense !! Planned !! Allocated !! Actual !! Related tickets/More Info  
|-
|-
| SWAG&media shipping || $1000 || $1000 || ||
| SWAG&media shipping || $1000 || $1000 || $380 || [[File:Postal-service-q4.pdf‎]]
|-
|-
! Total !! $1000 !! $1000 !! !!
! Total !! $1000 !! $1000 !! $380 !!
|}
|}


'''Total quarterly budget: Planned: $6150, Allocated: $4721'''
'''Total quarterly budget: Planned: $6150, Allocated: $4721, Actually Spent: $5283'''


'''TOTAL FY2014 BUDGET: Planned: $31000, Allocated: $25044 (still above the limit of $22100)'''
'''TOTAL FY2014 BUDGET: Planned: $31000, Allocated: $25058 (still above the limit of $22100), Actually Spent: $21940'''


[[Category:Ambassadors]] [[Category:EMEA]]
[[Category:Ambassadors]] [[Category:EMEA]]

Revision as of 14:40, 15 April 2014

Budget Planning in EMEA

This page is for budget planning of the Fedora community in EMEA.

Fiscal Year 2013

We didn't do proper budgeting in FY13, but you can find some notes here.

Fiscal Year 2014

Q1 (March - May 2013)

Events

Expense Planned Allocated Actual Related tickets/More Info
Open Source Days, Copenhagen $650 $553 $596 Ticket #224
CLT $2500 $2125 $2307 Ticket #225 - Fabian Affolter Ticket #193 - CLT budget Ticket #194 - event sponsorship
LinuxWochen, Krems $300 $255 $0
LinuxWochen, Graz $300 $255 $0
LinuxWochen, Eisenstadt $300 $255 $0
LinuxWochen, Linz $300 $255 $0
LinuxWochen, Vienna $650 $553 $1018 Ticket #231 Miro Hroncok-travel #232-Apartment Ticket #241 Christoph Wickert - Travel
Fosscomm $0 $205 $193 #229 - Christos Christos Bacharakis - Travel&Lodging
LinuxTag $4000 $3400 $3069 #246: Event budget, #237: Travel Sebastian Maki, #238: Travel Benedikt Schäfer, #245: Travel Dominic Hopf
Solutions Linux $350 $298 $207 263: Train Ticket - Guillaume Kulakowski
LibreGraphics Meetings $0 $400 $392 Ticket #222
Total $9350 $8554 $7782

SWAG

Expense Planned Allocated Actual Related tickets/More Info
Other SWAG $1500 $1500 $1413 Ticket #228 Ambassador's Polos Ticket #240 - Fedora Buttons #230 - Fedora Balloons
Total $1500 $1500 $1413

Shipping

Expense Planned Allocated Actual Related tickets/More Info
SWAG&media shipping $500 $200 $0
Total $500 $200 $0

Total quarterly budget: Planned: $11,350, Allocated: $10254, Actually Spent: $9195

Q2 (June - August 2013)

Events

Expense Planned Allocated Actual Related tickets/More Info
Release Party F19 Berlin $0 $0 $78.77 #290 - F19 Release party Berlin Reimbursement
FrOSCon $1850 $1573 $1644 #272 - Froscon Budget
EuroPython 2013 $550 $168 $0
Total $2400 $1741 $1723

SWAG

Expense Planned Allocated Actual Related tickets/More Info
F19 media production $2200 $1800 $1668 #248 - F19 media production
Other SWAG $1250 $500 $0
Total $3450 $2300 $1668

Shipping

Expense Planned Allocated Actual Related tickets/More Info
SWAG&media shipping $1000 $1300 $771 File:F19-shipping-q2.pdf - Czech Post Invoice 1, File:F19-shipping-q2-2.pdf - Czech Post Invoice 2, [File:Shipping-aug13.png Czech Post Invoice 3]
Total $1000 $1300 $771


Total quarterly budget: Planned: $6850, Allocated: $5341, Actual: $4083

Q3 (September - November 2013)

Events

Expense Planned Allocated Actual Related tickets/More Info
OSSC/OSOL Szeged $250 $213 $875 #314 - Thunderbirdtr's travel expenses, #305 - Jsimon's travel expenses, #316 - fuel, dinner, rollup banner, fliers, pens
LinuxCon Europe 2013 $2000 $1200 $1060 #276 - Lodging, #310 - Fedora Standup Banner, File:Fedora-cloud-fliers.pdf
LinuxDays in Italy $300 $255 $0 Only shipping expenses which are under Shipping
FSCons $1300 $1105 $0
OpenRheinRuhr $400 $340 $68 #308 - Accommodation for gnokii
Software Freedom Day 2013 Hamburg $50 $43 $0
Brandenburger LinuxTage $50 $43 $0
LinuxDay, Dornbirn $50 $43 $0
Total $4400 $3242 $2003

SWAG

Expense Planned Allocated Actual Related tickets/More Info
Other SWAG $1250 $1000 $1453 Ticket #301 - Stickers and case badges, #291 - Fedora Pins, #287 - Fedora Badges
SWAG Transfer $0 $0 $-290 Transfer of SWAG from EMEA to APAC
Total $1250 $1000 $1163

Shipping

Expense Planned Allocated Actual Related tickets/More Info
SWAG&media shipping $500 $500 $213 Czech Post Invoice - Sept 1, Czech Post Invoice - Sept 2, #306 - LinuxDays, #315 - Szabad Szeged
Total $500 $500 $213

Total quarterly budget: Planned: $6150, Allocated: $4742, Actually Spent: $3379

Q4 (December 2013 - February 2014)

Events

Expense Planned Allocated Actual Related tickets/More Info
FSF-OSSC $150 $128 $0
Lit-OL $50 $43 $0
FOSDEM 2014 $2500 $1250 $2331 #339 - Lodging&Travel for comzeradd, #337 - Airfare for mailga, #335 - Train ticket for rugebiker, #331 - Lodging&Travel for Dimitris Glaros, File:Fosdem-accommodation.pdf, [File:10years-banner.pdf]] [#329 - Travel for Constantin Drabo
F20 release party in Budapest $0 $0 $150 #350
F20 release party in Perugia $0 $0 $143 #344
Total $2700 $1421 $2624

SWAG

Expense Planned Allocated Actual Related tickets/More Info
F20 media production $2200 $1800 $1695 #307 - F20 media production
Other SWAG $1250 $500 $584 [#301 - Production of stickers and case badges
Total $3450 $2300 $2279

Shipping

Expense Planned Allocated Actual Related tickets/More Info
SWAG&media shipping $1000 $1000 $380 File:Postal-service-q4.pdf
Total $1000 $1000 $380

Total quarterly budget: Planned: $6150, Allocated: $4721, Actually Spent: $5283

TOTAL FY2014 BUDGET: Planned: $31000, Allocated: $25058 (still above the limit of $22100), Actually Spent: $21940

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