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Revision as of 16:23, 30 December 2011

FedoraEvents Header EventN1.png


FUDCon is the Fedora Users and Developer's Conference, an opportunity for all who contribute to or use Fedora to meet, learn, plan, and hack. This event is free and is open to everyone. To learn about what a FUDCon is like, you can view a video from the North American FUDCon 2009. Please read https://fedoraproject.org/wiki/FUDCon_organization_process and understand it thoroughly if you are a event organizing volunteer. If you are responsible for finding a good place, refer to the requirements listed in https://fedoraproject.org/wiki/FUDCon/Organization

Theme

Increasing contribution and contributors in APAC.

Event Details

  • Venue: (Tentative, To be fully confirmed)
    • APIIT (Bukit Jalil)
  • Date: 18th - 20th May 2012 (Date TBC)
  • Time: 9am 18th May, to 5pm 20th May

About the Venue

http://en.wikipedia.org/wiki/APIIT#APIIT_TPM.2C_Malaysia

Budget

Quotations

StableFormation quote for banner similar to our Freedom/Infinity/Voice banner from RH, and tshirt with vinyl printing - http://fedora.my/docs/fudcon-kl-2012/quote-stableformation/view

Item Price per Unit Notes
T-Shirt MYR37 rubberized printing, similar to FUDCon Pune tshirt
Lanyard with logo MYR6
Vertical banner with stand MYR195
20'x100' banner MYR2600
8X8cm sticker (400 pcs) MYR325.00 Fedora logo
1 inch badges (200 pcs) MYR360.00 Fedora logo

DreamShocker quote for sticker, tshirt, and badges - http://fedora.my/docs/fudcon-kl-2012/quote-dreamshocker

Equipments

Item Availability Details
Projectors ? The host might be able to provide these
Audio (for main hall) ? The host might be able to provide these
Power extensions ? Rent? Buy? Anybody got plenty and can let us borrow?

FOODCon

(a.k.a FUDPub)

More details to be confirmed. Projected budget is 1000USD.

Possible options:

  • BBQ at hotel's pool
  • Dinner at a restaurant
  • Dinner at a beachside restaurant, at Bagan Lalang beach - need cost for transportation
  • Hangout in iCity ? - theres a number of restaurants around - need cost for transportation

Travel Information

AirAsia (http://www.airasia.com) provides cheap flight from APAC countries into Malaysia. For most recent prices, check airasia.com.

We will be trying to get discount codes from AirAsia., not sure how that'll work out.

AirAsia ticket price: http://fedora.foss.org.my/docs/fudcon-kl-2012/AirAsiaPrice.csv/view

Flight price listed in link above includes return flight, (regular prices, checked on Dec 15 2011, for flight in on 3rd May 2012, flight out on 8th May 2012). Early booking tend to be half the price cheaper under their promo price.

For other cities not available with AirAsia, please check http://www.malaysiaairlines.com for other possible routes.

City Cost to KLIA-LCCT and return
Dhaka (DAC) 310USD (Malaysia Airlines)

Accommodation

Possible accommodation partners

Company Phone Rate Notes
Hotel Sri Petaling +60390582323 MYR180 for 2 person room, MYR270 for 4 person room Also have hall facilities
Hotel 128 +60389940332 MYR148 for 2 person room, MYR 188 for 3 person room
Palace Golden Horses +60389464888 MYR300 per 2 person room High end hotel, free internet

Catering

Possible catering partners (Lunch + Tea break):

Non-Veg

Company Price Phone Note
Udi Enterprise MYR20 per head per day +60380681912


Veg

Company -

Transport from Accommodation to Venue

  • Chartered bus (42 person) would cost 200USD per day
  • APIIT might provide a bus for free where we'll need to cover the diesel and driver payment ourselves, but that is to be confirmed

Current Estimated Rough Budget

Excluding attendee sponsorship / flight

Cut off point: 70 sponsored attendees including crew and volunteers.

Item Cost Per Unit (MYR) Quantity Total (MYR)
T-shirt 37 70 2590
Lunch/Tea for 3 days 20 * 3 70 4200
Lanyard/Badges 6 150 900
Vertical banners with stand 195 6 1170
Social event (FOODCon) 3000 3000
Misc utensils (scissors, paper, markers, etc) 150 150
Bus charter
Audio / Visual equipment
Electrical/networking equipment
Hotel 270*5 6 8100
Total 20110 (~USD 6350)

Flight

  • very bad case scenario 1, 20 from chistchurch (most expensive airasia flight) - 18000 USD
  • very bad case scenario 2, 20 from mumbai - 13500 USD
  • good case scenario 1, 20 from around SEA - ~6400 USD
  • good case scenario 2, 5 from expensive area, 15 from SEA - ~9500 USD

Pre-registration

Please add your name to the list if you will attend. Registration is free and open to everyone.

Having a solid initial attendee count early would help us in securing better deals.

DO NOT BOOK FOR FLIGHTS YET as we still need to confirm a number of stuff regarding to venue and location.

# Name $$$ Vegetarian T-shirt size Roomshare? Comments Hotel booked Comments

Sessions

Feel free to submit your talks/sessions here.

Schedule

Day 1 - Normal conference style event

Time Activity
10:00 - 11:00 Keynote
11:00 - 12:00 General Session 2
12:00 - 14:00 Break
14:00 - 15:00 General Session 3
15:00 - 16:00 General Session 4
16:00 - 17:00 General Session 5

Day 2 / Day 3 - Barcamp Style Event

Time Activity
09:00 - 10:00 Speaker pitch
10:00 - 17:00 Barcamp starts

Talks

# Session Name Description Owner Audience Level

Hackfests

# Session Name Description Owner Pre-requisites

Organizers/Volunteers

  • Add your name if you are volunteering.
  • Izhar Firdaus
  • Eric Yeoh / msian_tux_lover
  • Nasrun Sulaiman / Nass
  • Akmal / Blindheart
  • Syazwan / jipang_menjerit
  • Gurdip
  • Yogi
  • Maverick