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{{header|events}}
= Budget =


FUDCon is the '''''Fedora Users and Developer's Conference''''', an opportunity for all who contribute to or use [[Overview|Fedora]] to meet, learn, plan, and hack. This event is free and is open to everyone. To learn about what a FUDCon is like, you can [http://magazine.redhat.com/2009/02/13/video-fudcon-11/ view a video from the North American FUDCon 2009].  Please read https://fedoraproject.org/wiki/FUDCon_organization_process and understand it thoroughly if you are a event organizing volunteer.  If you are responsible for finding a good place, refer to the requirements listed in https://fedoraproject.org/wiki/FUDCon/Organization


== Theme ==


Increasing contribution and contributors in APAC.


== Event Details ==


* Venue:  (Tentative, To be fully confirmed)
** UTM Skudai, Johor Bahru, Malaysia
** http://www.pelangihotels.com/facility_balau.htm (anybody want a beach resort? :P)
** KL?
* Date:  June 2012 (either 15/16/17 June or 22/23/24 June)
* Time:  TBD




=== Discussion on Venue ===


While the the team leaning towards doing it in Johor, south of Malaysia due to its vicinity to Singapore, there are several issues which might affect the event
 
 
 
 
== Travel Information ==
 
=== Accommodation ===
 
There are a number of hotels approximately 3-5km from the venue ranging from cheap to expensive.


{|class="wikimedia sortable" style="t1" rowclass="th"
{|class="wikimedia sortable" style="t1" rowclass="th"
!Location !! The good !! The bad !! Other info
! Company !! Phone !! Rate !! Distance to Venue !! Notes
|-
|-
|Johor Bahru (South)
| Hotel Sri Petaling || +60390582323 || MYR184 for 2 person room,<br />MYR310 for 4 person room || 4KM http://g.co/maps/zvn93 || Also have hall facilities. Plenty of food areas nearby
||
* Near to Singapore,
** Near to RH-SG
** Near to SEA IT hub
||  
* Further away from .MY IT hub - which are at central (Kuala Lumpur) and north (Penang) - might affect local attendee count
* Less developed (if compared to central)
* Further from the international airport (which is up north at KL) - take quite some work to go down south
||
* http://wikitravel.org/en/Johor_Bahru
|-
|-
|Kuala Lumpur (Central)
| Hotel 128 || +60389940332 || MYR148 for 2 person room,<br />MYR 188 for 3 person room || 3KM http://g.co/maps/5vmzd ||
||
* Near to KL IT hub - many potential groups to poke for attendees
* Easier to reach from the international airport
* Better public transports
||
* Further from RH-SG
||
* http://wikitravel.org/en/Kuala_Lumpur
|-
|-
| Palace Golden Horses  || +60389464888 || MYR300 per 2 person room  || 4KM http://g.co/maps/3nk4d || High end hotel, free internet
|}
|}


== About the Venue ==
The venue is also near the Bukit Jalil & Sri Petaling LRT station and we will be providing shuttle service to pick people up from/to the LRT stations.


<promo for the venue here>
Route from Bukit Jalil LRT to venue (2KM) : http://g.co/maps/t2ejs


== Budget ==
Route from Sri Petaling LRT to venue (2KM) : http://g.co/maps/6t2p2
 
==== Hotel Availability ====
 
Checked on Feb 29 2012:
 
Hotel Sri Petaling (from 17 May to 22 May)
* Superior King (2person) - 20 available
* Superior Twin (2person) - 20 available
* Family Standard (up to 3) - 1 available
* Family Superior (up to 4) - 5 available
* Family Deluxe (up to 4) - 4 available
 
Hotel 128 (can't get reservation timings)
* Superior Room Type 1 (Queen x 1) - has 30 rooms
* Superior Room Type 2 (Single x 2) - has 3 rooms
* Family Room Type 1 (Queen x 1 + Single x 1) - has 12 rooms
* Family Room Type 2 (King x 1) - has 3 rooms
 
Palace of the Golden Horses (reservation room max is 9 online)


FUDCon APAC has been provided a tentative budget of 15000 US Dollars as per
=== Power ===


http://lists.fedoraproject.org/pipermail/fudcon-planning/2011-May/002350.html
Malaysia uses 240V UK power socket. http://en.wikipedia.org/wiki/BS_1363


=== Rough Estimates ===
Remember to bring the correct adapter if you are coming from overseas.


Cut off point: 120 attendees including crew.
=== Internet around the City ===


{|class="wikimedia sortable" style="t1" rowclass="th"
You can find free wireless connection around the city at certain coffeeshops and restaurants. Some main ones which usually have wifi:
!Item !! Cost Per Unit (USD) !! Quantity !! Total (USD)
|-
| T-shirt || 10 || 120 ||  1200
|-
| Badge/Lanyard || 1 || 120 || 120
|-
| Lunch || 5 || 120 || 600
|-
| Banners || 35 || 7 || 245
|-
| Misc utensils (scissors, paper, markers, etc) || 50 || || 50
|-
| Audio / Visual equipment ||  || ||
|-
| Electrical/networking equipment || || ||
|-
| Total || || || 2215
|}


=== Equipments ===
* McDonalds
* KFC
* Starbucks
* Old Town White Coffee


{|class="wikimedia sortable" style="t1" rowclass="th"
==== 3G ====
!Item !! Availability !! Details
|-
|Projectors || ? || The host might be able to provide these
|-
|Audio (for main hall) || ? ||  The host might be able to provide these
|-
|Power extensions || ? || Rent? Buy? Anybody got plenty and can let us borrow?
|-
|}


=== FUDPub / FUDBBQ ===
You can also grab a 3G prepaid sim for internet, they are relatively cheap and should be decent enough for browsing the internet.


We are thinking on a BBQ at some lake / beach instead of FUDPub.
* Celcom: http://www.celcom.com.my/broadband/plans_daily_weekly.php
* Maxis: http://www.maxis.com.my/personal/broadband/wireless_daily.asp
* Digi: http://www.digi.com.my/internet/3g/pricing_payu.html
* U Mobile: http://www.u.com.my/u-broadband/mobile_broadband_plans


More details to be confirmed. Projected budget is 500-1000USD.
You will need to activate the daily plans before using, else you'll be charged by bytes which is very expensive. So make sure you follow the steps provided by the provider to activate. Usually the activation simply requires sending some SMS to a particular number.


=== Travel Information ===
== Budget ==


AirAsia (http://www.airasia.com) provides cheap flight from APAC countries into Malaysia. For most recent prices, check airasia.com.
=== Current Estimated Rough Budget ===


We will be trying to get discount codes from AirAsia., not sure how that'll work out.
Excluding flight


Flight price listed below includes return flight, (regular prices, checked on May 29 2011, for flight in on 14th June 2012, flight out on 18th June 2012). Early booking tend to be half the price cheaper under their promo price.
Cut off point: 70 sponsored attendees including crew and volunteers.


Flight from KLIA-LCCT to Johor might be a bit on the high side, those who are adventurous might want to travel south to Johor on train or bus.
Budget is mainly based on quite-worst-case scenario prices.  


{|class="wikimedia sortable" style="t1" rowclass="th"
{|class="wikimedia sortable" style="t1" rowclass="th"
! City !! Cost to KLIA-LCCT and return
!Item !! Cost Per Unit (MYR) !! Quantity !! Total (MYR)
|-
| Gold Coast (OOL) || 740USD
|-
|-
| Melbourne (MEL) || 745USD
| T-shirt || 37 || 70  ||  2590
|-
|-
| Perth (PER) || 568USD
| Lunch/Tea for 3 days || 20 * 3 || 70 || 4200
|-
|-
| Dhaka (DAC) || Not available yet ? visit airasia.com to check
| Lanyard/Badges || 6 || 150 || 900
|-
|-
| Brunei (BWN) || 160USD
| Vertical banners with stand || 195 || 6 || 1170
|-
|-
| Phnom Penh (PNH) || 170USD
| 10feet x 2feet banner || 400 || || 400
|-
|-
| Siem Riap (REP) || 188USD
| Swag (nicetohave) || 1000 || || 1000
|-
|-
| Cheng Du (CTU) || 474USD
| Social event (FOODCon) || 3000 || || 3000
|-
|-
| Guangzhou (CAN) || 232USD
| Misc utensils (scissors, paper, markers, etc) || 150 || || 150
|-
|-
| Guilin (KWL) || 253USD
| Bus charter  || 1000 || || 1000
|-
| Hangzhou (HGH) || 323USD
|-
| Shengzhen (SZX) || 299USD
|-
| Tianjin (TSN) || 412USD
|-
| Hong Kong (HKG) || 254USD
|-  
|-  
| Bangalore (BLR) || 214USD
| Audio / Visual equipment ||  || ||
|-
|-
| Chennai (MAA) || 214USD
| Electrical/networking equipment || || ||
|-
| Kochi (COK) || 214USD
|-
| Kolkata (CCU) || 545USD
|-
| Mumbai (BOM) || 274USD
|-
| Delhi (DEL) || 274USD
|-
| Tiruchirappalli (TRZ) || 240USD
|-
| Bali (DPS) || 184USD
|-
| Banda Aceh (BTJ) || 104USD
|-
|Bandung (BDO) || 128USD
|-
| Jakarta (CGK) || 144USD
|-
|-
| Makassar (UPG) || 168USD
| Hotel || 180*5days || 10 || 9000
|-
|-
| Medan (MES) || 88USD
| Total || || || 23410 (~USD 7500)
|-
| Padang (PDG) || 84USD
|-
| Pekanbaru (PKU) || 92USD
|-
|Solo (SOC)|| 168USD
|-
|Surabaya (SUB)|| 160USD
|-
| Yogyakarta (JOG)|| 168USD
|-
|Palembang Airport (PLM)|| 82USD
|-
|Tokyo - Haneda (HND) ||Not available yet ? visit airasia.com to check
|-
|Vientiane (VTE)|| 242USD
|-
| Macau (MFM) ||210USD
|-
|Yangon (RGN)|| 158USD
|-
| Christchurch (CHC) ||470USD
|-
|Clark(Manila) (CRK) || 208USD
|-
|Seoul - Incheon (ICN) || 402USD
|-
|Colombo (CMB) || 196USD
|-
| Taipei (TPE)|| 222USD
|-
|Hanoi (HAN) || 258USD
|-
|Ho Chi Minh City (Saigon) (SGN)|| 140USD
|-
|Bangkok (BKK)|| 150USD
|-
|Chiang Mai (CNX)|| 166USD
|-
| Hat Yai (HDY)|| 80USD
|-
| Krabi (KBV)||120USD
|-
|Phuket (HKT)|| 106USD
|}
|}


For other cities not available with AirAsia, please check http://www.malaysiaairlines.com for other possible routes.
Flight


Another option to come to the event would be a flight to Singapore, and a bus/taxi trip to Johor Bahru.
* very bad case scenario 1, 20 from christchurch (most expensive airasia flight) - 18000 USD
* very bad case scenario 2, 20 from mumbai - 13500 USD
* good case scenario 1, 20 from around SEA - ~6400 USD
* good case scenario 2, 5 from expensive area, 15 from SEA - ~9500 USD
* likely scenario, 3 from .ph, 3 from .vn, 1 from .jp, 2 from .au, 5 from .in, 1 from .cn, 3 from around SEA - ~7800USD


Cost from KL to Johor and back to KL (2 ways)
= stuff from bid document, preserve for now =


{|class="wikimedia sortable" style="t1" rowclass"th"
== Pre-registration ==
! Flight (AirAsia) !! Bus !! Train
|-
| 113USD || 35USD || 25USD
|}
 
=== Accommodation ===


Possible accommodation partners suggested by UTM


{|class="wikimedia sortable" style="t1" rowclass="th"
{|class="wikimedia sortable" style="t1" rowclass="th"
! Company !! Phone !! Distance from UTM
! # !! Name !! need sponsorship? !! Vegetarian !! T-shirt size !! Roomshare? !! Hotel booked !! E-mail !! Comments
|-
| Rose Cottage || 07 - 521 1366 || 2 km
|-
|Pulai Spring Resort || 07 - 521 2121 || 4 km
|-
|Hotel Goodhope || 07 - 558 5805 || 6 km
|-
|-
|Hotel Sofitel || 07 - 599 6000 || 12 km
| 7 || [[User:khalaftblack|Rifka Hayati]] || No || No || M || Stay-at-home || - || laftblack (at) gmail.com || Volunteer
|-
|-
|Hotel Sri Malaysia || 07 - 221 1002 || 20 km
| 8 || [[User:Salimma|Michel A. Salim]] || No || No || S || Stay-at-home || - || salimma (at) fedoraproject.org || Attendee
|-
|-
|Hotel Mutiara || 07 - 332 3800 || 22 km
| 9 || [[User:Satriamufatra|Satria Aji Mufatra]] || No || No || XL || Stay-at-home || - || sajimufatra@yahoo.com, satriamufatra@gmail.com, Satriamufatra@fedoraproject.org || Volunteer
|-
|-
|Hotel Rasa Sayang || 07 - 224 8600|| 22 km
| 10 || [[User:harishpillay|Harish Pillay]] || No || No || XL || yes || no || hpillay@redhat.com, harishpillay@fedoraproject.org || CommArch
|-
|Hotel Puteri Pan Pacific || 07 - 223 3333 || 22 km
|-
|Hotel Grand Paragon || 07 - 268 5222 || 25 km
|-
|Hotel M Suites || 07 - 22 11 000 || 20 km
|}
|}


=== Transport from Accommodation to Venue ===


* Chartered bus (42 person) would cost 200USD per day
=== Quotations ===
* UTM might provide a bus for free where we'll need to cover the diesel and driver payment ourselves, but that is to be confirmed


=== Current Estimated Rough Budget ===
StableFormation quote for banner similar to our Freedom/Infinity/Voice banner from RH, and tshirt with vinyl printing - http://fedora.my/docs/fudcon-kl-2012/quote-stableformation/view


Excluding attendee sponsorship / flight
DreamShocker quote for sticker, tshirt, and badges - http://fedora.my/docs/fudcon-kl-2012/quote-dreamshocker
 
2215 (base) + 1000 (FUDPub/BBQ) + 400 (Bus) = 3615 USD
 
== Pre-registration ==
 
'''Please add your name to the list if you will attend.''' Registration is free and open to everyone.
 
Having a solid initial attendee count early would help us in securing better deals.
 
'''DO NOT BOOK FOR FLIGHTS YET''' as we still need to confirm a number of stuff regarding to venue and location.


{|class="wikimedia sortable" style="t1" rowclass="th"
{|class="wikimedia sortable" style="t1" rowclass="th"
! # !! Name !! $$$ !! Vegetarian !! T-shirt size !! Roomshare? !! Comments !! Hotel booked  !! Comments
! Item !! Price per Unit !! Notes
|-
|-
| T-Shirt  || MYR37 || rubberized printing, similar to FUDCon Pune tshirt
|-
| Lanyard with logo || MYR6 ||
|-
|-
| Vertical banner with stand || MYR195 ||
|-
| 10feet x 2feet banner || MYR400 ||
|-
| 8X8cm sticker (400 pcs) || MYR325.00|| Fedora logo
|-
| 1 inch badges (200 pcs) || MYR360.00|| Fedora logo
|}
|}


== Sessions ==
=== Equipments ===
 
Feel free to submit your talks/sessions here.
 
=== Schedule ===
 
Day 1 - Normal conference style event


{|class="wikimedia sortable" style="t1" rowclass="th"
{|class="wikimedia sortable" style="t1" rowclass="th"
! Time !! Activity
!Item !! Availability !! Details
|-
|-
| 10:00 - 11:00 || Keynote
|Projectors || ''Available''  || The host's rooms are equipped with projectors.
|-
|-
| 11:00 - 12:00 || General Session 2
|Audio (for main hall) || ''Available''  ||  Main halls are equipped with audio systems.
|-
|-
! 12:00 - 14:00 !! Break
|Power extensions || ? || Rent? Buy? Anybody got plenty and can let us borrow?
|-
| 14:00 - 15:00 || General Session 3
|-
|-
| 15:00 - 16:00 || General Session 4
|-
| 16:00 - 17:00 || General Session 5
|}
|}


Day 2 / Day 3 - Barcamp Style Event
=== FOODCon ===
 
(a.k.a FUDPub)
 
More details to be confirmed. Projected budget is 1000USD.


{|class="wikimedia sortable" style="t1" rowclass="th"
Possible options:
! Time !! Activity
 
|-  
* BBQ at hotel's pool
| 09:00 - 10:00 || Speaker pitch
* Dinner at a restaurant
|-
* Dinner at a beachside restaurant, at Bagan Lalang beach - need cost for transportation
| 10:00 - 17:00 || Barcamp starts
* Hangout in iCity ? - theres a number of restaurants around - need cost for transportation
|}
 
=== Catering ===
 
Possible catering partners (Lunch + Tea break):


=== Talks ===
Non-Veg


{|class="wikimedia sortable" style="t1" rowclass="th"
{|class="wikimedia sortable" style="t1" rowclass="th"
! # !! Session Name !! Description !! Owner !! Audience Level !! 
! Company !! Phone !! Note
|-
|-
| Udi Enterprise  || +60380681912  ||
|-
|-
|}
|}


=== Hackfests ===
 
Veg


{|class="wikimedia sortable" style="t1" rowclass="th"
{|class="wikimedia sortable" style="t1" rowclass="th"
! # !! Session Name !! Description !! Owner !! Pre-requisites !! 
! Company !! Phone !! Note
|-
|-
| Ahimsa Vegetarian Restaurant  || 016-336 6949  || 1st Floor Carrefour Sri Petaling
|-
|-
|}
|}


== Organizers ==
=== Transport from Accommodation to Venue ===
 
* Chartered bus (42 person) would cost 200USD per day
* APIIT might provide a bus for free where we'll need to cover the diesel and driver payment ourselves, but that is to be confirmed


* Add your name if you are volunteering.
[[Category:FUDCon]]
* [[User:Izhar | Izhar Firdaus]]
* Akmal / Blindheart
* Syazwan / jipang_menjerit
* Gurdip

Latest revision as of 16:32, 30 November 2012

Budget

Travel Information

Accommodation

There are a number of hotels approximately 3-5km from the venue ranging from cheap to expensive.

Company Phone Rate Distance to Venue Notes
Hotel Sri Petaling +60390582323 MYR184 for 2 person room,
MYR310 for 4 person room		 4KM http://g.co/maps/zvn93 Also have hall facilities. Plenty of food areas nearby
Hotel 128 +60389940332 MYR148 for 2 person room,
MYR 188 for 3 person room		 3KM http://g.co/maps/5vmzd
Palace Golden Horses +60389464888 MYR300 per 2 person room 4KM http://g.co/maps/3nk4d High end hotel, free internet

The venue is also near the Bukit Jalil & Sri Petaling LRT station and we will be providing shuttle service to pick people up from/to the LRT stations.

Route from Bukit Jalil LRT to venue (2KM) : http://g.co/maps/t2ejs

Route from Sri Petaling LRT to venue (2KM) : http://g.co/maps/6t2p2

Hotel Availability

Checked on Feb 29 2012:

Hotel Sri Petaling (from 17 May to 22 May)

  • Superior King (2person) - 20 available
  • Superior Twin (2person) - 20 available
  • Family Standard (up to 3) - 1 available
  • Family Superior (up to 4) - 5 available
  • Family Deluxe (up to 4) - 4 available

Hotel 128 (can't get reservation timings)

  • Superior Room Type 1 (Queen x 1) - has 30 rooms
  • Superior Room Type 2 (Single x 2) - has 3 rooms
  • Family Room Type 1 (Queen x 1 + Single x 1) - has 12 rooms
  • Family Room Type 2 (King x 1) - has 3 rooms

Palace of the Golden Horses (reservation room max is 9 online)

Power

Malaysia uses 240V UK power socket. http://en.wikipedia.org/wiki/BS_1363

Remember to bring the correct adapter if you are coming from overseas.

Internet around the City

You can find free wireless connection around the city at certain coffeeshops and restaurants. Some main ones which usually have wifi:

  • McDonalds
  • KFC
  • Starbucks
  • Old Town White Coffee

3G

You can also grab a 3G prepaid sim for internet, they are relatively cheap and should be decent enough for browsing the internet.

You will need to activate the daily plans before using, else you'll be charged by bytes which is very expensive. So make sure you follow the steps provided by the provider to activate. Usually the activation simply requires sending some SMS to a particular number.

Budget

Current Estimated Rough Budget

Excluding flight

Cut off point: 70 sponsored attendees including crew and volunteers.

Budget is mainly based on quite-worst-case scenario prices.

Item Cost Per Unit (MYR) Quantity Total (MYR)
T-shirt 37 70 2590
Lunch/Tea for 3 days 20 * 3 70 4200
Lanyard/Badges 6 150 900
Vertical banners with stand 195 6 1170
10feet x 2feet banner 400 400
Swag (nicetohave) 1000 1000
Social event (FOODCon) 3000 3000
Misc utensils (scissors, paper, markers, etc) 150 150
Bus charter 1000 1000
Audio / Visual equipment
Electrical/networking equipment
Hotel 180*5days 10 9000
Total 23410 (~USD 7500)

Flight

  • very bad case scenario 1, 20 from christchurch (most expensive airasia flight) - 18000 USD
  • very bad case scenario 2, 20 from mumbai - 13500 USD
  • good case scenario 1, 20 from around SEA - ~6400 USD
  • good case scenario 2, 5 from expensive area, 15 from SEA - ~9500 USD
  • likely scenario, 3 from .ph, 3 from .vn, 1 from .jp, 2 from .au, 5 from .in, 1 from .cn, 3 from around SEA - ~7800USD

stuff from bid document, preserve for now

Pre-registration

# Name need sponsorship? Vegetarian T-shirt size Roomshare? Hotel booked E-mail Comments
7 Rifka Hayati No No M Stay-at-home - laftblack (at) gmail.com Volunteer
8 Michel A. Salim No No S Stay-at-home - salimma (at) fedoraproject.org Attendee
9 Satria Aji Mufatra No No XL Stay-at-home - sajimufatra@yahoo.com, satriamufatra@gmail.com, Satriamufatra@fedoraproject.org Volunteer
10 Harish Pillay No No XL yes no hpillay@redhat.com, harishpillay@fedoraproject.org CommArch


Quotations

StableFormation quote for banner similar to our Freedom/Infinity/Voice banner from RH, and tshirt with vinyl printing - http://fedora.my/docs/fudcon-kl-2012/quote-stableformation/view

DreamShocker quote for sticker, tshirt, and badges - http://fedora.my/docs/fudcon-kl-2012/quote-dreamshocker

Item Price per Unit Notes
T-Shirt MYR37 rubberized printing, similar to FUDCon Pune tshirt
Lanyard with logo MYR6
Vertical banner with stand MYR195
10feet x 2feet banner MYR400
8X8cm sticker (400 pcs) MYR325.00 Fedora logo
1 inch badges (200 pcs) MYR360.00 Fedora logo

Equipments

Item Availability Details
Projectors Available The host's rooms are equipped with projectors.
Audio (for main hall) Available Main halls are equipped with audio systems.
Power extensions ? Rent? Buy? Anybody got plenty and can let us borrow?

FOODCon

(a.k.a FUDPub)

More details to be confirmed. Projected budget is 1000USD.

Possible options:

  • BBQ at hotel's pool
  • Dinner at a restaurant
  • Dinner at a beachside restaurant, at Bagan Lalang beach - need cost for transportation
  • Hangout in iCity ? - theres a number of restaurants around - need cost for transportation

Catering

Possible catering partners (Lunch + Tea break):

Non-Veg

Company Phone Note
Udi Enterprise +60380681912


Veg

Company Phone Note
Ahimsa Vegetarian Restaurant 016-336 6949 1st Floor Carrefour Sri Petaling

Transport from Accommodation to Venue

  • Chartered bus (42 person) would cost 200USD per day
  • APIIT might provide a bus for free where we'll need to cover the diesel and driver payment ourselves, but that is to be confirmed
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