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= Community Architecture budget and expenses =
{{admon/note | [[OSAS]] & [[Community Architecture]] vs. Fedora | The portion of the OSAS budget that is spent on public, Fedora-related activities is detailed here.  ''This is only a subset of the OSAS team's total internal-to-Red-Hat budget.''}} 


== FY09 total budget ==
= FY13 summary =
Through August 10, 2012:


{|
{|
!Item                                     ||Q1      ||Q2      ||Q3      ||Q4      ||=||Total
!Item                     ||Budget  ||Spend
|-
|-
|University tour                          ||$9,000 ||        ||        ||        ||=||$9,000
|[[Premier Fedora Events]] ||$90,500 ||$23,877.81
|-
|-
|Seneca College                          ||        ||        ||$34,000 ||$16,000 ||=||$50,000
|Regional support          ||$71,500  ||$22,388.32
|-
|-
|Interns                                  ||        ||$45,000 ||$2,500  ||$2,500 ||=||$50,000
|Discretionary funds      ||$5,000  ||$4,448.72
|-
|-
|FUDCon Boston                            ||        ||$20,000 ||        ||        ||=||$20,000
|                         ||=       ||=
|-
|-
|FUDCon Brno                              ||        ||        ||$20,000 ||        ||=||$20,000
|Total                     ||$167,000 ||$50,714.85
|-
|FUDCon in APAC                          ||        ||        ||        ||$20,000 ||=||$20,000
|-
|Fedora @ FISL                            ||$15,000 ||        ||        ||        ||=||$15,000
|-
|Fedora @ LinuxTag                        ||$20,000 ||        ||        ||        ||=||$20,000
|-
|Fedora 10 marketing                      ||        ||        ||        ||$15,000 ||=||$15,000
|-
|Global events & swag                     ||$20,500 ||$15,500 ||$16,000 ||$16,000 ||=||$68,000
|-
|Internal Red Hat costs                  ||        ||$2,000  ||$4,000  ||$4,000  ||=||$10,000
|-
|College scholarship                      ||$2,000  ||        ||        ||        ||=||$2,000
|-
|LWN subscription                        ||$1,000  ||        ||        ||        ||=||$1,000
|-
|Fedora in India                          ||        ||$8,000  ||$8,000  ||$9,000  ||=||$25,000
|-
|                                        ||=      ||=      ||=      ||=      || ||=
|-
|Total budget                            ||$67,500 ||$90,500 ||$84,500 ||$82,500 ||=||$325,000
|-
|Total spend                              ||$63,790 ||$80,540 ||$0      ||$0      ||=||$144,330
|}
|}


Q1: March 1, 2008 - May 31, 2008
'''NOTE:''' We have governance in place for how "premier Fedora events" and "regional support" funds are spent in a community-collaborative way. The "discretionary funds" are allocated at the discretion of the OSAS team in conjunction with the FPL, which chooses to make that line item of its larger budget transparent because most discretionary spending ends up being on Fedora.
<BR>
Q2: June 1, 2008 - August 31, 2008
<BR>
Q3: September 1, 2008 - November 30, 2008
<BR>
Q4: December 1, 2008 - February 28, 2009


== Q3 budget tracking ==
It should be noted that transactions will not necessarily appear in the quarter in which they occurred; expenses do not get booked into a specific quarter unless the accompanying expense report at Red Hat is also completed within that quarter.  This also means that for reimbursements that do not immediately occur following an event (waiting on receipts, etc.) sometimes the payment and accompanying expense report will not be filed until a later date.


As of November 9:
Community credit card transactions which occur in the last month of a quarter will likely not be accounted for until the next quarter, as the statements arrive at the end of the month, and due date is in the early part of the next month (next quarter), and the cards are generally treated as one expense report internally.


{|
Handling of the Fedora Budget was transferred from Community Architecture to OSAS in the second quarter of 2012.
!Item                                ||Budget      ||Spend      ||Remaining
 
|-
== [[Premier Fedora Events]] ==
|Seneca College                      ||$34,000    ||$34,000    ||$0
''Total spent through August 22, 2012: $23,877.81 ''
|-
 
|Interns                            ||$2,500      ||$2,340    ||$160
=== Q1-ish (March 1, 2012 - May 31, 2012) ===
|-
Total Spent: $17,006
|FUDCon Brno                        ||$20,000    ||$15,885    ||$4,115
 
|-
Please note: This was the turnover period from CommArch to OSAS. Right now there is no visibility to the spending details in Q1. Cutover occurred just past the beginning of June 2012.
|Global events & swag *              ||$16,000    ||$11,250    ||$4,750
 
|-
The majority of expenses for FUDCon: Blacksburg 2012 and FUDCon:Kuala Lumpur 2012 landed in Q1.
|Internal Red Hat costs              ||$4,000      ||$3,590    ||$410
 
|-
=== Q2 (June 1, 2012 - August 31, 2012) ===
|Fedora in India                    ||$8,000      ||$950      ||$7,050
Through August 19, 2012: $6871.81
|-
|                                    ||=           ||=         ||=
|-
|Total                              ||$84,500    ||$68,015    ||$16,485
|}


'''* Global events & swag breakdown by region:'''
==== FUDCon Kuala Lumpur ====
* Europe, Middle East, Africa -- $3,710
* Reimbursement to Christoph Wickert - hotel, flight: $756.28
* North America -- $3,490
* Central & South America -- $3,000
* India, Asia, Australia -- $1,050


== Q2 final breakdown ==
==== FUDCon Valencia ====
* Robotics Hackfest Supplies: $220.69
* Lunches: $874.95
* Airfares for flights for subsidized attendees: $5019.89


{|
== Regional Support ==
!Item                                ||Budget      ||Spend      ||Remaining
''Total through August 22, 2012:  $22,388.22''
|-
|Interns                            ||$45,000    ||$33,080    ||$11,920
|-
|FUDCon Boston                      ||$20,000    ||$20,000    ||$0
|-
|Global events & swag *              ||$15,500    ||$17,840    ||$-2,340
|-
|Internal Red Hat costs              ||$2,000      ||$2,785    ||$-785
|-
|Fedora in India                    ||$8,000      ||$6,835    ||$1,165
|-
|                                    ||=           ||=         ||=
|-
|Total +                            ||$90,500    ||$80,540    ||$9,960
|}


''+ Our revised goal for this quarter was to have our final spend between $80k - $82k.''
=== Q1-ish (March 1, 2012 - May 31, 2012) ===
Total Spent: $16,978


'''* Global events & swag breakdown by region:'''
Please note: This was the turnover period from CommArch to OSAS. Right now there is no visibility to the spending details in Q1. Cutover occurred just past the beginning of June 2012.
* North America -- $9,245
* Europe, Middle East, Africa -- $6,595
* Central & South America -- $2,000
* India, Asia, Australia -- $0


== Q1 final breakdown ==
=== Q2 (June 1, 2012 - August 31, 2012) ===
Through August 19, 2012: $5410.32


{|
==== North America - Q2 ====
!Item                                    ||Budget      ||Spend      ||Remaining
* SouthEast Linuxfest: $1356.55
|-
* Shipping: $555.45
|University tour                          ||$9,000      ||$9,000    ||$0
* Texas Linux Fest: $990.80
|-
* Fedora Buttons: $462.41
|Fedora @ FISL                            ||$15,000    ||$14,995    ||$5
* Fedora Pens: $2045.11
|-
|Fedora @ LinuxTag                        ||$20,000    ||$18,365    ||$1,635
|-
|Global events & swag *                   ||$20,500    ||$18,430    ||$2,070
|-
|College scholarship                      ||$2,000      ||$2,000    ||$0
|-
|LWN subscription                        ||$1,000      ||$1,000    ||$0
|-
|                                        ||=          ||=          ||=
|-
|Total                                    ||$67,500    ||$63,790    ||$3,710
|}


'''* Global events & swag breakdown by region:'''
==== EMEA - Q2 ====
* Fedora 9 CDs and DVDs for [[Distribution/FreeMedia|Free Media]] and North America -- $8,175
* LinuxTag: $3300.01
* North America -- $5,250
* Shipping: $50.48
* Europe, Middle East, Africa -- $3,030
* F17 Release Party Rome: $137.69
* India, Asia, Australia -- $1,975
* Central & South America -- $0


== Future ==
==== APAC - Q2 ====


Max's notes to himself when the FY10 budget planning process starts:
==== LATAM - Q2 ====
* Renew the LWN Fedora subscription: $2,000 (FY10+).
* F17 Release Party - Peru: $397
* Fedora College Scholarships & Travel: $6,000 (FY10), $9,000 (FY11), $12,000 (FY12+).
* Specific, separate line items for Fedora media (CDs, DVDs, USBs) in Q1 and Q3 ($10k each would be nice).
* Need to do a better job of insulating FAMSCo's budget from RH travel costs.
* 2-4 new laptops for team in FY10 if possible.
* What was the breakdown of events per quarter last year?  Do some quarters have more than others?
* Intern money for Q1.  What will we do the Q2 summer quarter?  Q3 and Q4?
* CD/DVD duplicators in various regions of the world?


----
== Discretionary Funds ==
Does not include any discretionary spending in Q1.
''Total Through August 22, 2012: $ 4448.72
''
=== Q2 (June 1, 2012 - August 31, 2012) ===
Through August 19, 2012: $4448.72
* F17 Release Video Taping Costs: $1700
* Antonio Salles to FUDCon Valencia: $1032.03
* Reimbursement to Nathan McCallum for FOSDEM 2011 (yes, 2011): $926.40
* FUDCon Valencia trip for Itamar Reis Peixoto (Fedora Scholarship Winner): $790.29


[[MaxSpevack|Max Spevack]] is the Community Architecture team's CFO.
[[Category:Community Architecture]]
[[Category: OSAS]]

Revision as of 02:52, 23 August 2012

Note.png
OSAS & Community Architecture vs. Fedora
The portion of the OSAS budget that is spent on public, Fedora-related activities is detailed here. This is only a subset of the OSAS team's total internal-to-Red-Hat budget.

FY13 summary

Through August 10, 2012:

Item Budget Spend
Premier Fedora Events $90,500 $23,877.81
Regional support $71,500 $22,388.32
Discretionary funds $5,000 $4,448.72
= =
Total $167,000 $50,714.85

NOTE: We have governance in place for how "premier Fedora events" and "regional support" funds are spent in a community-collaborative way. The "discretionary funds" are allocated at the discretion of the OSAS team in conjunction with the FPL, which chooses to make that line item of its larger budget transparent because most discretionary spending ends up being on Fedora.

It should be noted that transactions will not necessarily appear in the quarter in which they occurred; expenses do not get booked into a specific quarter unless the accompanying expense report at Red Hat is also completed within that quarter. This also means that for reimbursements that do not immediately occur following an event (waiting on receipts, etc.) sometimes the payment and accompanying expense report will not be filed until a later date.

Community credit card transactions which occur in the last month of a quarter will likely not be accounted for until the next quarter, as the statements arrive at the end of the month, and due date is in the early part of the next month (next quarter), and the cards are generally treated as one expense report internally.

Handling of the Fedora Budget was transferred from Community Architecture to OSAS in the second quarter of 2012.

Premier Fedora Events

Total spent through August 22, 2012: $23,877.81

Q1-ish (March 1, 2012 - May 31, 2012)

Total Spent: $17,006

Please note: This was the turnover period from CommArch to OSAS. Right now there is no visibility to the spending details in Q1. Cutover occurred just past the beginning of June 2012.

The majority of expenses for FUDCon: Blacksburg 2012 and FUDCon:Kuala Lumpur 2012 landed in Q1.

Q2 (June 1, 2012 - August 31, 2012)

Through August 19, 2012: $6871.81

FUDCon Kuala Lumpur

  • Reimbursement to Christoph Wickert - hotel, flight: $756.28

FUDCon Valencia

  • Robotics Hackfest Supplies: $220.69
  • Lunches: $874.95
  • Airfares for flights for subsidized attendees: $5019.89

Regional Support

Total through August 22, 2012: $22,388.22

Q1-ish (March 1, 2012 - May 31, 2012)

Total Spent: $16,978

Please note: This was the turnover period from CommArch to OSAS. Right now there is no visibility to the spending details in Q1. Cutover occurred just past the beginning of June 2012.

Q2 (June 1, 2012 - August 31, 2012)

Through August 19, 2012: $5410.32

North America - Q2

  • SouthEast Linuxfest: $1356.55
  • Shipping: $555.45
  • Texas Linux Fest: $990.80
  • Fedora Buttons: $462.41
  • Fedora Pens: $2045.11

EMEA - Q2

  • LinuxTag: $3300.01
  • Shipping: $50.48
  • F17 Release Party Rome: $137.69

APAC - Q2

LATAM - Q2

  • F17 Release Party - Peru: $397

Discretionary Funds

Does not include any discretionary spending in Q1. Total Through August 22, 2012: $ 4448.72

Q2 (June 1, 2012 - August 31, 2012)

Through August 19, 2012: $4448.72

  • F17 Release Video Taping Costs: $1700
  • Antonio Salles to FUDCon Valencia: $1032.03
  • Reimbursement to Nathan McCallum for FOSDEM 2011 (yes, 2011): $926.40
  • FUDCon Valencia trip for Itamar Reis Peixoto (Fedora Scholarship Winner): $790.29
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