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(Plan)
(Justification)
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This FAD is focused on solving some problems of communication, organization and others:
 
This FAD is focused on solving some problems of communication, organization and others:
  
* '''Communication problems'''.- This has provoked discussions between ambassadors from different countries and lack of coordination in the organization of joint activities ([https://lists.fedoraproject.org/archives/list/embajadores-fedora-latam@lists.fedoraproject.org/message/XZVEW5HDGTATOCLKZ3IR2UKKJM2LGL2F/ See the tactica's message here]). In addition, sometimes meetings become long and disorderly due to the lack of clear rules of behavior and good leadership.
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* '''Communication problems'''.- This has provoked discussions between ambassadors from different countries and lack of coordination in the organization of joint activities ([https://lists.fedoraproject.org/archives/list/embajadores-fedora-latam@lists.fedoraproject.org/message/XZVEW5HDGTATOCLKZ3IR2UKKJM2LGL2F/ See the tactica's message here]). In addition, sometimes meetings become long and disorderly due to lack of a clear code of conduct and leadership.
* '''Budget problems'''.- these last months there have been budget problems due to the new reforms in the community which we could not adapt easily, for example see the potty's [https://pagure.io/ambassadors-latam/tasks/issue/401 message here]
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* '''Budget problems'''.- In the last months, there have been budget problems due new reforms community which we could not adapt easily, for example check it out potty's comment [https://pagure.io/ambassadors-latam/tasks/issue/401 message here]
* '''Problems of logistics'''.- with the last changes in the community has been difficult to produce the necessary swags for the events (like FLISOL) and as always the problem of refunds is recurrent (for example see the tickets [https://pagure.io/ambassadors-latam/tasks/issue/381] [https://pagure.io/ambassadors-latam/tasks/issue/399] [https://pagure.io/ambassadors-latam/tasks/issue/400]).
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* '''Logistics problems'''.- With the last changes in the community, have been difficult to produce the necessary swags for the events (like FLISOL) and as always, the problem of refunds is recurrent (for example see the tickets [https://pagure.io/ambassadors-latam/tasks/issue/381] [https://pagure.io/ambassadors-latam/tasks/issue/399] [https://pagure.io/ambassadors-latam/tasks/issue/400]).
* '''Problems of impact of the community'''.- over the years has always talked about the role of ambassadors to publicize the advantages of using fedora, join to the community and above all "recruit new collaborators." However, there is not yet a coherent strategy to attract collaborators, since each Latin American country has a different reality, some of them with a very low user base.
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* '''Community impact issues'''.- Over the years, it has always talked about the ambassador's role to publicize the pros of using Fedora, join to the community and above all, "recruiting new collaborators." However, there is not a coherent strategy to attract collaborators yet. Since each Latin American country has a different reality face, some of them with a very low user base.
  
For the above reasons, it is necessary to have a FAD where we focus exclusively on solving these problems to can fulfill our objetives like promote fedora and recluit new colaborators.
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For the above reasons, it is necessary to have a FAD where we can focus exclusively on solving these problems. With it, we can fulfill our aims like promote Fedora and to get new and actives ambassadors.
  
 
=== ¿Why on-site FAD? ===
 
=== ¿Why on-site FAD? ===
  
Because we need time to discuss these issues with full freedom and time to make decisive decisions for the whole fedora latinamerican community, because in this event it is intended to create and discuss rules of conduct and organization that will help to fulfill the objectives of the ambassadors throughout weather.
+
Because we need time to discuss these issues with full freedom and time to make decisive decisions for the whole Fedora Latin-American community. This event is intended to create and discuss rules of conduct code and organization that will help to fulfill the objectives of the ambassadors throughout weather.
  
 
== Purpose ==
 
== Purpose ==

Revision as of 02:56, 5 May 2017

This is the main page for Latam Ambassadors FAD, which is a FAD focused on Fedora Ambassadors internal organization.

Justification

This FAD is focused on solving some problems of communication, organization and others:

  • Communication problems.- This has provoked discussions between ambassadors from different countries and lack of coordination in the organization of joint activities (See the tactica's message here). In addition, sometimes meetings become long and disorderly due to lack of a clear code of conduct and leadership.
  • Budget problems.- In the last months, there have been budget problems due new reforms community which we could not adapt easily, for example check it out potty's comment message here
  • Logistics problems.- With the last changes in the community, have been difficult to produce the necessary swags for the events (like FLISOL) and as always, the problem of refunds is recurrent (for example see the tickets [1] [2] [3]).
  • Community impact issues.- Over the years, it has always talked about the ambassador's role to publicize the pros of using Fedora, join to the community and above all, "recruiting new collaborators." However, there is not a coherent strategy to attract collaborators yet. Since each Latin American country has a different reality face, some of them with a very low user base.

For the above reasons, it is necessary to have a FAD where we can focus exclusively on solving these problems. With it, we can fulfill our aims like promote Fedora and to get new and actives ambassadors.

¿Why on-site FAD?

Because we need time to discuss these issues with full freedom and time to make decisive decisions for the whole Fedora Latin-American community. This event is intended to create and discuss rules of conduct code and organization that will help to fulfill the objectives of the ambassadors throughout weather.

Purpose

  1. Basically our purpose is create a work plan for Latam Ambassadors aligned to new Fedora Project objetives with the following primary goals:
    • Create a strategy for latam ambassadors to improve their activities(events, meetups, enrollment process, etc) to align to new fedora objectives.
    • Create complementary rules for event organization/coordination, fund request, tickets management process and similar task.
    • Establish procedures for the planning of budgets according to the last changes in the fedora project.
    • Establish a internal council for meeting chairing and their work rules.
    • Establish a ticket reviewer, their work rules and ticket review criteria.
  2. In addition, we will attempt to complete the following secondary goals as time allows:
    • Establish a strategy for swags production and distribution for all latam countries.
    • Create strategies for reimbursement process for latam countries.
    • Establish criteria to prioritize important events to allocate resources.
    • Create a calendar of important events in Latin America (FLISOL, FISL, LATINOWARE, etc) and by individual countries.
    • Plan reinduction / mentoring sessions for ambassadors in new policies.

Impact

The completion of these goals will create the following positive change within the project:

  • Having a council that takes the meetings properly and coordinates all the activities of the ambassadors of latam will improve the performance of the ambassadors (more community, more collaborators).
  • When establishing complementary policies will be achieved to improve the time of approval of the tickets and their quality so as to optimize the expense (better targeted spending).
  • The strategies that will developed should increase the community in terms of the number of participants and in active and productive participation, so that more effective and constant collaborators can be achieved.

These outcomes connect with the following Fedora Community Objectives by:

  • Creating a Free (as in Freedom) distribution : Having a strategy for the ambassadors, it will be possible to have more collaborators in the medium and long term that will improve the future distributions of fedora
  • Building open source software communities : Having complementary rules, rules of behavior, guide of operations (tickets, events, etc), the internal council will achieve a harmonious coexistence within the ambassadors group and strengthen the community.
  • Developing the science and practice of building communities : The application of the strategies that will be created will help to generate interest groups and they will be able to develop the distribution and its scientific, educational, etc. use.


Detailed Work Items & Final Attendees

Participants

Name Remote? Country
Alex Irmel Oviedo Solis Peru
Aly yuliza Machaca Mamani Peru
Bernardo Hermitaño Peru
Tonet Jallo Peru
Renne Lujano Peru
Itamar Reis Peixoto Brasil
Abdel Martinez Panama
Neville Cross Nicaragua
Eduardo Echeverria Colombia
Maria Leandro X Venezuela
Antonio Salles Chile
Fredy Condori Bolivia
Adrian Soliard Argentina
Brian Exelbierd Czech Republic

Schedule

Thursday, 2017-06-08

Time Speaker Talk / Activity Details
09:00 - 09:30 Organizing team Reception of attendees
09:30 - 09:45 Alex Oviedo Presentation and welcome talk
09:45 - 10:00 All attendees Self introduction Every attendee should introduce himself (name. nickname, country, etc)
10:00 - 11:00 Brian Exelbierd Introduction to Fedora Project Introduce to the fedora community and their new objetives and policies.
11:00 - 12:00 All attendees Complementary rules (Diagnostics) Present a diagnostic based on current rules about amounts, process, etc
12:00 - 13:00 All attendees Complementary rules (Proposals review) Show and discuss proposals.
13:00 - 15:00 LUNCH LUNCH LUNCH
15:00 - 15:30 All attendees Complementary rules (Proposals review) Show and discuss proposals.
15:30 - 16:00 All attendees Complementary rules (Approval of proposals)
17:00 - 18:00 Someone here Talk Talk for all people
18:00 - 19:00 Someone here Talk Talk for all people

Friday, 2017-06-09

Time Speaker Talk / Activity Details
09:00 - 10:00 Brian Exelbierd
All attendees
Fedora project new objetives review
Strategy for latam ambassadors to improve their activities.
Topics such as training of user bases, collaborators and similar topics should be discussed.
10:00 - 11:00 All attendees Strategy for latam ambassadors to improve their activities. Review and voting.
11:00 - 12:00 All attendees Procedures for the planning of budgets according to the last changes in the fedora project. Create a procedure to planning budget by quarters and create the firts budget.
12:00 - 13:00 All attendees Calendar of important events in Latin America and by individual countries. Events like FLISOL, FISL, Latinoware, etc.
13:00 - 15:00 LUNCH LUNCH LUNCH
15:00 - 15:30 All attendees Strategy for swags production and distribution for all latam countries. Show, discuss and vote proposals.
15:30 - 16:00 All attendees strategies for reimbursement process for latam countries. Show, discuss and vote proposals.
17:00 - 18:00 Someone here Talk Talk for all people
18:00 - 19:00 Someone here Talk Talk for all people

Saturday, 2017-06-10

Time Speaker Talk / Activity Details
09:00 - 10:00 All attendees Internal council for meeting chairing and work rules.
10:00 - 11:00 All attendees Internal council for meeting chairing and work rules.
11:00 - 12:00 All attendees ticket reviewer, work rules and ticket review criteria.
12:00 - 15:00 LUNCH LUNCH LUNCH

Planning Prerequisites

  • Work out budget
  • Decide on Dates and Location
  • Arrange Facilities
  • List Resources
  • Arrange Lodging
  • Arrange Refreshments

Plan

  1. Location: Cusco - Peru
  2. Date:: June 08, 09 and 10.
  3. Personnel (people who might fit the bill)
    • Alex Irmel Oviedo Solis (Peru)
    • Aly yuliza Machaca Mamani(Peru)
    • Bernardo Hermitaño(Peru)
    • Tonet Jallo(Peru)
    • Renne Lujano(Peru)
    • Itamar Reis Peixoto(Brasil)
    • Abdel Martinez(Panama)
    • Neville Cross (Nicaragua)
    • Eduardo Echeverria(Colombia)
    • Antonio Salles(Chile)
    • Fredy Condori(Bolivia)
    • Adrian Soliard(Argentina)
    • Brian Exelbierd(EEUU)

Logistics

Snacks/Beverages: $3.20

Lunch: $3.20

Dinner: Not covered

Budget

Contributor Dept Arrv Dept Arrv Cost
Alex Irmel Oviedo Solis Cusco - Peru Cusco - Peru Cusco - Peru Cusco - Peru $0.00
Aly yuliza Machaca Mamani Puno - Peru Cusco - Peru Cusco - Peru Puno - Peru $40.00
Bernardo Hermitaño Lima - Peru Cusco - Peru Cusco - Peru Lima - Peru $85.00
Tonet Jallo Puno - Peru Cusco - Peru Cusco - Peru Puno - Peru $40.00
Renne Lujano Puno - Peru Cusco - Peru Cusco - Peru Puno - Peru $40.00
Itamar Reis Peixoto Uberlandia - Brasil Cusco - Peru Cusco - Peru Uberlandia - Brasil $850.00
Abdel Martinez Panama City - Panama Cusco - Peru Cusco - Peru Panama City - Panama $650.00
Neville Cross Managua - Nicaragua Cusco - Peru Cusco - Peru Managua - Nicaragua $715.00
Eduardo Echeverria Bogota - Colombia Cusco - Peru Cusco - Peru Bogota - Colombia $330.00
Antonio Salles Santiago de Chile - Chile Cusco - Peru Cusco - Peru Santiago de Chile - Chile $420.00
Fredy Condori La Paz - Bolivia Cusco - Peru Cusco - Peru La Paz - Bolivia $80.00
Adrian Soliard Parana - Argentina Cusco - Peru Cusco - Peru Parana - Argentina $700.00
Brian Exelbierd EEUU Cusco - Peru Cusco - Peru EEUU $1400.00



  1. Travel: $ 5350.00
  2. Housing: $ 650.00
  3. Space: $0.00 (Universidad Andina del Cusco) || $00.00 (Consejo Departamental CIP Cusco) || $00.00 (Universidad Nacional de San Antonio Abad del Cusco)
  4. Supplies: $750.00
    • Lunch for 12 people x 3 days
    • Snacks for 12 people x 3 days
    • Printed Material (copies, work papers, etc)
    • Local transportation

Total budget: $6750.00