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Revision as of 09:55, 9 July 2016 by Pjp (talk | contribs) (→‎FY17)


  1. Our purpose is to... complete with the following primary goals:
    • Develop a strategy/plan for user and contributor growth in APAC
    • Budget planning for APAC (per country as well as the whole region) events/activities in FY2018 (March 2017 - February 2018) --> Budget Planning
  2. In addition, we will attempt to complete the following secondary goals as time allows:
    • Feedback/comments from APAC Ambassadors

Important skills (for participants)

  • We are welcome people who involved to (writers or co-writers) budget planning process in APAC in the last two years. Ref: Ambassadors/APAC/Budget#References
  • But we encourage people who are new but really active in their home countries to come to share and learn more experience then they can implement scheduled events/activities in their country


Attendee Arrival Departure Estimated travel cost Country Funding request Approved Amount Accommodation Food Agenda/Activity for FAD
1. Izhar Firdaus - local - MY N/A
2. Sirko Kemter 08 Jul, 20:45 11 Jul, 09:30 280$ KH #244
3. Truong Anh Tuan 08 Jul, 18:05 10 Jul, 19:10 $410 VN #239
4. SUN Ziqian(zsun)* 08 Jul, 12:05 11 Jul, 19:00 $400 CN #240 Y Non-spicy food if possible
5. Danishka Navin 08 Jul, 19:15 10 Jul, 23:05 $100 LK #243 Y
6. Prasad Pandit 09 Jul, 07:10 hrs. 10 Jul, 19:00 hrs. $276.47 IN #241 Y Vegetarian
7. Prima Yogi Loviniltra 08 Jul, 13:55 hrs. 13 Jul, 09:50 hrs. $120 ID #245 Y
8. Sarup Banskota - - - IN / SG - N Up for a programmatic talk if there is a session like that

* If other ambassador from Great China want to join, you can kindly reject zsun

Planning Prerequisites

  • Registration of participation
  • Work out budget
  • Decide on Dates and Location
  • Arrange Facilities
  • List Resources
  • Arrange Lodging
  • Arrange Flight Tickets
  • Arrange Refreshments

Date and Place

  1. Location: Kuala Lumpur
  2. Date: 9-10 July 2016
  3. Place: No. 160-4-7, Kompleks Maluri, Jalan Jejaka, Taman Maluri, 55100 Cheras, Kuala Lumpur, Malaysia
  4. Time: 9am-5pm

Travel and VISA Information

Please refer this link to find if you need VISA to enter Malaysia.

Airport to City Center

There are 2 international airport KL, which is the main KLIA and the budget terminal, KLIA2. Travelers using AirAsia and several other budget airlines would be arriving at KLIA2, while other major international airlines will be arriving at KLIA. Both KLIA and KLIA2 is located outside of KL, in Sepang which is about 100KM from KL, so some travel hours is required to reach the venue from KLIA. Theres 3 options of transport from KLIA to City Center, which are: Train, Taxi, Bus.

Event venue will be at ABYRES office which is in Taman Maluri Cheras (Map: Nearest LRT station is Pandan Jaya LRT on the Ampang Line (Map: which is roughly 15 minutes walk away.

Option 1: KLIA to KL Sentral by Bus, LRT to Pandan Jaya

From the Airport, there is an airport bus service which connects KLIA and KLIA2 to KL Sentral. Fare is at MYR10 (~USD3) per trip (Link: From KL Sentral station, take the Ampang Line LRT to Pandan Jaya Station. Fare is approximately MYR3.60 (~USD1) per trip.

Option 2: KLIA to KL Sental by Train, LRT to Pandan Jaya

From the Airport, there is an express train service (KLIA Express) which connects KLIA and KLIA2 to KL Sentral. Fare is at MYR55 (~USD15) per trip (Link: From KL Sentral station, take the Ampang Line LRT to Pandan Jaya Station. Fare is approximately MYR3.60 (~USD1) per trip.

Option 3: KLIA to Venue by Taxi

Fare for airport taxi is by zone. Please make sure that you book your taxi from taxi booking counter to avoid being cheated by the taxi drivers. Fare to Taman Maluri, Cheras zone is approximately MYR80-MYR100 (~USD20-USD25) for daytime and approximately MYR120-MYR150 (~USD30-USD40) for night time. Provide the address to the taxi driver to minimize complications.

Singapore to KL

Attendees coming from Singapore is advised to take Aeroline ( bus from Singapore Harborfront to Corus Hotel (nearby KLCC) as taking flight will require more transfers between public transport systems, consumes more of less same amount of travel hours as taking flight, and less stressful. Event venue is about 6KM from KLCC.

Getting To The Hotel

The hotel where all foreign participants will be staying is called the Big W hotel.

To get to the hotel, alight at Maluri LRT Station and follow the following directions:


Date Event Location Owner Expected outcome Estimated Budget USD Actual outcome
March 2016 DFD worldwide $1000 -> $0
March 2016 FOSSAsia Singapore Woo Huiren $0
4 March 2016 BarCamp Angkor 2016 Siem Reap, Cambodia Somvannda Kong $75
March 2016 Philippine National Police Outreach Philippines Magie Antonio $0
March 2016 FOSS Awareness Day Sri Lanka Kalpa Welivitigoda students $200
March 2016 nullCon India India PJP $200
April 2016 Open Source Developers Conference 2016 Hanoi, Vietnam Truong Anh Tuan contact RH Marketing for possible funding $0
April 2016 OSDC Taipei Zamir SUN $0
April 21-24th,2016 Summit Delhi, India PJP $200
April 2016 RootConf Bangalore, India India Aditya Patawari, Praveen Kumar, Ratnadeep Debnath $300
Q2 2016 Tertiary Competition Outreach Singapore Woo Huiren to look for external sponsorships $200
May 2016 Da Nang FOSS meeting Vietnam Truong Anh Tuan $400
May 2016 Fedora 24 Release Parties worldwide $1000
May 2016 BarCamp Battambang Battambang, Cambodia Somvannda Kong $150
June 24-26th 2016 (tent.) Hong Kong Open Source Conference Hong Kong $0
June 2016 Fedora Design Workshop Sri Lanka Danishka Navin 2 day Workshop to Get contributors and users, date to be confirmed $500
June 2016 APAC Planning FAD Indonesia - $5000
July 2016 COSCUP Taipei Zamir SUN $500
August 2016 Vietnam ICT Collaboration and Development Conference 2016 Vietnam Truong Anh Tuan professionals $500
August 2016 Linux Day worldwide $1000 -> $0
August 2016 FLOCK Travel EMEA - $4000
September 2016 PyCon India, Delhi India Aditya Patawari, Sayan Chowdhury , Ratnadeep Debnath $400 ->$300
September, 2016 SFD worldwide $1000 -> $0
September 2016 FOSS4Gov Sri Lanka Danishka Navin $500 -> $300
October 2016 ILC (Indonesia Linux Conference) Indonesia Prima Yogi Loviniltra $500 -> $0
November 2016 Linux User Groups Carnival China Zamir SUN $100 -> $0
November 2016 Fedora 25 Release Parties worldwide $1000 -> $500
November 2016 Nha Trang ICT Day 2016 Vietnam Truong Anh Tuan university students $300 -> $0
November 2016 IOT Bandung Bandung, Indonesia Prima Yogi Loviniltra $0
November 2016 BarCamp Bangkok Bangkok, Thailand Sirko $300 -> $200
January 2017 HFD worldwide $1000 -> $0
February 2017 GNUnify Pune, India India Sayak, Priya $200 -> $50
2016 Fedora university connect India - $500 -> $0
2016 DGPLUG annual meet India Kushal 2 day event $200
2016 Fedora users/contributors meetup India - $1000 -> $500
2016 DVDs production and distribution India PJP $1000
TOTAL $23,525

Event Owner

Important dates

Date Description Notes
20160528 Proposed list of participants. Ticket creation and travel budget estimation
20160604 Accommodation location confirmation
20160611 Ticket approval & Final confirmation of list of participants. Flight booking starts
20160625 Flight & accommodation booking dateline
20160706-07 Eid holiday (Major tasks must settle before this date as KL side will be less responsive)
20160709 Event starts



Aeon Shopping Mall is about 1.2km from the office. Snack supplies can be bought there.


Multiple restaurants and fast food outlets available within 600m from the venue. Choices includes:

  • Indian Muslim restaurants
  • Malay food (though likely to be closed due to Eid)
  • Fast food (KFC, McDonalds, Pizza Hut, Dominos)

Fast food provide delivery to venue. However, vegetarian options is lacking. For vegetarian meals, indian muslim restaurants are best bet

KLCC is approximately 6KM from the venue and is another option to grab dinner where more choices available.


badge ticket: #467

Event Budget

Stuff Estimated per pax Pax Estimated Actual Notes
Accommodation $50 6 $300 50USD per 2 pax per night. 2 nights
Foods and Drinks $45 10 $450 15USD per day (breakfast + lunch + dinner). 3 days
Travel subsidy $1,600 $1,600 actual registered participants
TOTAL $2,350