From Fedora Project Wiki

m (add Prague timezone)
(→‎Pre-meeting: Reflow template to fit within 72-character limit for enigmail)
(33 intermediate revisions by 13 users not shown)
Line 5: Line 5:
== Pre-meeting ==
== Pre-meeting ==


1 "business day" before the meeting is scheduled, do the following tasks: (So, Friday if meetings are Monday, etc)
On Wednesday (or at least Thursday!) before the Friday meeting, do the following tasks:


1. First check the trac ticket items that have the 'meeting' keyword:
1. First, check the trac "All Active Tickets" report:
 
https://fedorahosted.org/fesco/report/1
 
2. For each ticket, make sure to check with and invite stakeholders who may not be CC'd in the ticket. Consider deferring issue if stakeholders have not had adequate notice and are not available for discussion.
 
3. When a ticket is ready for discussion, add the 'meeting' keyword.
 
4. You may want to ping the Feature Wrangler to ask if there are any new features to discuss
 
5. Go through the report of 'meeting' tickets, and add them to a copy of the template below.


https://fedorahosted.org/fesco/report/9
https://fedorahosted.org/fesco/report/9


2. You may want to ping the Feature Wrangler to ask if there are any new features to discuss.  
6. Generate an email to the devel@lists.fedoraproject.org list with the following template:
 
{{#tag:pre|
Schedule for Friday's FESCo Meeting ({{#time:Y-m-d|friday}})
}}
 
{{#tag:pre|


3. Generate an email to the devel@lists.fedoraproject.org list with the following template:
Following is the list of topics that will be discussed in the
<pre>
FESCo meeting Friday at 16:00UTC in #fedora-meeting on
Schedule for Wednesday's FESCo Meeting (YYYY-MM-DD)
</pre>
(Replace "Wednesday's" with the day of week for the meeting)
<pre>
Following is the list of topics that will be discussed in the FESCo
meeting Wednesday at 17:00UTC (1:00pm EDT, 19:00 CEST) in #fedora-meeting on
irc.freenode.net.
irc.freenode.net.
To convert UTC to your local time, take a look at
  http://fedoraproject.org/wiki/UTCHowto
or run:
  date -d '2016-08-12 16:00 UTC'


Links to all tickets below can be found at:  
Links to all tickets below can be found at:  
Line 40: Line 57:
= Open Floor =  
= Open Floor =  


For more complete details, please visit each individual ticket.  The
For more complete details, please visit each individual
report of the agenda items can be found at
ticket.  The report of the agenda items can be found at
https://fedorahosted.org/fesco/report/9
https://fedorahosted.org/fesco/report/9


If you would like to add something to this agenda, you can reply to
If you would like to add something to this agenda, you can
this e-mail, file a new ticket at https://fedorahosted.org/fesco,
reply to this e-mail, file a new ticket at
e-mail me directly, or bring it up at the end of the meeting, during
https://fedorahosted.org/fesco, e-mail me directly, or bring it
the open floor topic. Note that added topics may be deferred until
up at the end of the meeting, during the open floor topic. Note
the following meeting.  
that added topics may be deferred until the following meeting.  
</pre>
}}


Replace NNN with the ticket numbers and add in Title of tickets.
Replace NNN with the ticket numbers and add in Title of tickets.
Line 58: Line 75:


<pre>
<pre>
Schedule for Monday's FESCo Meeting (2012-01-23)
Schedule for Friday's FESCo Meeting (2014-10-01)


Following is the list of topics that will be discussed in the FESCo
Following is the list of topics that will be discussed in the FESCo
meeting Monday at 17:00UTC (1:00pm EDT) in #fedora-meeting on
meeting Friday at 16:00UTC in #fedora-meeting on irc.freenode.net.
irc.freenode.net.
 
To convert UTC to your local time, take a look at
  http://fedoraproject.org/wiki/UTCHowto
 
or run:
  date -d '2014-10-01 16:00 UTC'


Links to all tickets below can be found at:  
Links to all tickets below can be found at:  
Line 72: Line 94:
.fesco 724
.fesco 724
https://fedorahosted.org/fesco/ticket/724
https://fedorahosted.org/fesco/ticket/724
#topic Working Group Status Reports
.fesco 1221
https://fedorahosted.org/fesco/ticket/1221


= New business =
= New business =
Line 114: Line 140:
2. Generate a text file from the following template:  
2. Generate a text file from the following template:  


<pre>
 
#startmeeting FESCO (YYYY-MM-DD)
{{#tag:pre|
#startmeeting FESCO ({{#time:Y-m-d|friday}})
#meetingname fesco
#meetingname fesco
#chair notting nirik mjg59 mmaslano t8m pjones mitr limburgher jwb
#chair maxamillion dgilmore jwb nirik paragan jsmith kalev sgallagh Rathann
#topic init process
#topic init process
#topic #NNN TICKET TITLE
#topic #NNN TICKET TITLE
Line 124: Line 151:
#topic Open Floor
#topic Open Floor
#endmeeting
#endmeeting
</pre>
}}
 
Note that mmaslano and stickster are FESCo liaisons for the Environment and Stacks and Workstation WGs, respectively, and not voting FESCo members.


You can copy and paste in lines from this file as the meeting progresses.  
You can copy and paste in lines from this file as the meeting progresses.  


3. Start an email replying to the agenda post. Rename the subject to: Summary/Minutes for today's FESCo meeting (YYYY-MM-DD)
3. Start an email replying to the agenda post. Change the subject to: <tt>Summary/Minutes for today's FESCo meeting ({{#time:Y-m-d|friday}})></tt>
 
4. Also, CC: meetingminutes@lists.fedoraproject.org


== Meeting time ==
== Meeting time ==
Line 142: Line 169:
== Post meeting ==
== Post meeting ==


1. When #endmeeting runs it displays links for the logs. Use the .txt and then .log.txt files in your email created above. Send out right after meeting. (If you wait, it's very easy to forget). (Make sure and CC: meetingminutes@lists.fedoraproject.org too) 
1. When #endmeeting runs it displays links for the logs. Use the .txt and then .log.txt files in your email created above. Send out right after meeting. (If you wait, it's very easy to forget).  


The subject should be:
The subject should be:


<pre>
{{#tag:pre|
Summary/Minutes from today's FESCo Meeting (YYYY-MM-DD)
Summary/Minutes from today's FESCo Meeting ({{#time:Y-m-d|friday}})
</pre>
}}


2. Process through tickets comment/close them as appropriate.
2. Process through tickets comment/close them as appropriate.


[[Category:FESCo]] [[Category:FESCo policy]]
[[Category:FESCo]] [[Category:FESCo policy]]

Revision as of 17:22, 11 August 2016

FESCo meeting process

This guide explains how to manage and run a FESCo IRC meeting. Many of the steps here could well apply to other groups that hold regular IRC meetings as well.

Pre-meeting

On Wednesday (or at least Thursday!) before the Friday meeting, do the following tasks:

1. First, check the trac "All Active Tickets" report:

https://fedorahosted.org/fesco/report/1

2. For each ticket, make sure to check with and invite stakeholders who may not be CC'd in the ticket. Consider deferring issue if stakeholders have not had adequate notice and are not available for discussion.

3. When a ticket is ready for discussion, add the 'meeting' keyword.

4. You may want to ping the Feature Wrangler to ask if there are any new features to discuss

5. Go through the report of 'meeting' tickets, and add them to a copy of the template below.

https://fedorahosted.org/fesco/report/9

6. Generate an email to the devel@lists.fedoraproject.org list with the following template:

 
Schedule for Friday's FESCo Meeting (2024-03-29)
 

Following is the list of topics that will be discussed in the
FESCo meeting Friday at 16:00UTC in #fedora-meeting on
irc.freenode.net.

To convert UTC to your local time, take a look at
  http://fedoraproject.org/wiki/UTCHowto

or run:
  date -d '2016-08-12 16:00 UTC'


Links to all tickets below can be found at: 
https://fedorahosted.org/fesco/report/9

= Followups =

#topic #NNN Title of ticket
.fesco NNN
https://fedorahosted.org/fesco/ticket/NNN

= New business =

#topic #NNN Title of ticket
.fesco NNN
https://fedorahosted.org/fesco/ticket/NNN

= Open Floor = 

For more complete details, please visit each individual
ticket.  The report of the agenda items can be found at
https://fedorahosted.org/fesco/report/9

If you would like to add something to this agenda, you can
reply to this e-mail, file a new ticket at
https://fedorahosted.org/fesco, e-mail me directly, or bring it
up at the end of the meeting, during the open floor topic. Note
that added topics may be deferred until the following meeting. 

Replace NNN with the ticket numbers and add in Title of tickets.


Sample:


Schedule for Friday's FESCo Meeting (2014-10-01)

Following is the list of topics that will be discussed in the FESCo
meeting Friday at 16:00UTC in #fedora-meeting on irc.freenode.net.

To convert UTC to your local time, take a look at
  http://fedoraproject.org/wiki/UTCHowto

or run:
  date -d '2014-10-01 16:00 UTC'

Links to all tickets below can be found at: 
https://fedorahosted.org/fesco/report/9

= Followups =

#topic sponsor request - sdake
.fesco 724
https://fedorahosted.org/fesco/ticket/724

#topic Working Group Status Reports
.fesco 1221
https://fedorahosted.org/fesco/ticket/1221

= New business =

#topic F17 Feature: DIET - https://fedoraproject.org/wiki/Features/F17_DIET
.fesco 751
https://fedorahosted.org/fesco/ticket/751

#topic F17 Feature: Rework Live CD - https://fedoraproject.org/wiki/Anaconda/Features/ReworkLiveCD
.fesco 752
https://fedorahosted.org/fesco/ticket/752

#topic F17 Feature: ABRT Backtrace Deduplication - https://fedoraproject.org/wiki/Features/ABRTBacktraceDeduplication
.fesco 754
https://fedorahosted.org/fesco/ticket/754

#topic F17 Feature: Font Configuration Tool - https://fedoraproject.org/wiki/Features/FontConfigurationTool
.fesco 755
https://fedorahosted.org/fesco/ticket/755

#topic F17 Feature: English Typing Booster - https://fedoraproject.org/wiki/Features/english-typing-booster
.fesco 756
https://fedorahosted.org/fesco/ticket/756

= Open Floor = 

For more complete details, please visit each individual ticket.  The
report of the agenda items can be found at
https://fedorahosted.org/fesco/report/9

If you would like to add something to this agenda, you can reply to
this e-mail, file a new ticket at https://fedorahosted.org/fesco,
e-mail me directly, or bring it up at the end of the meeting, during
the open floor topic. Note that added topics may be deferred until
the following meeting.

Day of meeting

1. Send out a reminder IRC message a bit before the meeting to the #fedora-devel IRC channel.

2. Generate a text file from the following template:


 
#startmeeting FESCO (2024-03-29)
#meetingname fesco
#chair maxamillion dgilmore jwb nirik paragan jsmith kalev sgallagh Rathann
#topic init process
#topic #NNN TICKET TITLE
...
#topic Next week's chair
#topic Open Floor
#endmeeting

Note that mmaslano and stickster are FESCo liaisons for the Environment and Stacks and Workstation WGs, respectively, and not voting FESCo members.

You can copy and paste in lines from this file as the meeting progresses.

3. Start an email replying to the agenda post. Change the subject to: Summary/Minutes for today's FESCo meeting (2024-03-29)>

Meeting time

1. Use the lines up to 'init process' to start the meeting.

2. Wait a few for people to show up. Confirm there are at least (5) voting members present for Quorum. If not, cancel meeting.

3. Go through each topic. Watch time on each and if 15minutes are reached, ask if people want to keep discussing that topic or move on.

Post meeting

1. When #endmeeting runs it displays links for the logs. Use the .txt and then .log.txt files in your email created above. Send out right after meeting. (If you wait, it's very easy to forget).

The subject should be:

 
Summary/Minutes from today's FESCo Meeting (2024-03-29)

2. Process through tickets comment/close them as appropriate.