From Fedora Project Wiki

(Add back autogenerated date that got lost in a previous edit)
(Pre-meeting)
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On Wednesday (or at least Thursday!) before the Friday meeting, do the following tasks:
 
On Wednesday (or at least Thursday!) before the Friday meeting, do the following tasks:
  
1. First, check the trac "All Active Tickets" report:
+
1. First, check for any open issues:
  
https://fedorahosted.org/fesco/report/1
+
https://pagure.io/fesco/issues
  
2. For each ticket, make sure to check with and invite stakeholders who may not be CC'd in the ticket. Consider deferring issue if stakeholders have not had adequate notice and are not available for discussion.
+
2. For each issue, make sure to check with and invite stakeholders who may not be CC'd in the issue. Consider deferring issue if stakeholders have not had adequate notice and are not available for discussion.
  
3. When a ticket is ready for discussion, add the 'meeting' keyword.
+
3. When an issue is ready for discussion, click on 'Edit Metadata' and add the 'meeting' tag.
  
4. You may want to ping the Feature Wrangler to ask if there are any new features to discuss
+
4. You may want to ping the Change Wrangler to ask if there are any new Changes to discuss
  
5. Go through the report of 'meeting' tickets, and add them to a copy of the template below.
+
5. Go through the report of 'meeting' issues, and add them to a copy of the template below.
  
https://fedorahosted.org/fesco/report/9
+
https://pagure.io/fesco/report/meeting_agenda
  
 
6. Generate an email to the devel@lists.fedoraproject.org list with the following template:  
 
6. Generate an email to the devel@lists.fedoraproject.org list with the following template:  
Line 40: Line 40:
  
  
Links to all tickets below can be found at:  
+
Links to all issues below can be found at:  
https://fedorahosted.org/fesco/report/9
+
https://pagure.io/fesco/report/meeting_agenda
  
 
= Followups =
 
= Followups =
  
#topic #NNN Title of ticket
+
#topic #NNN Title of issue
 
.fesco NNN
 
.fesco NNN
https://fedorahosted.org/fesco/ticket/NNN
+
https://pagure.io/fesco/issue/NNN
  
 
= New business =
 
= New business =
  
#topic #NNN Title of ticket
+
#topic #NNN Title of issue
 
.fesco NNN
 
.fesco NNN
https://fedorahosted.org/fesco/ticket/NNN
+
https://pagure.io/fesco/issue/NNN
  
 
= Open Floor =  
 
= Open Floor =  
  
 
For more complete details, please visit each individual
 
For more complete details, please visit each individual
ticket.  The report of the agenda items can be found at
+
issue.  The report of the agenda items can be found at
https://fedorahosted.org/fesco/report/9
+
https://pagure.io/fesco/report/meeting_agenda
  
 
If you would like to add something to this agenda, you can
 
If you would like to add something to this agenda, you can
reply to this e-mail, file a new ticket at
+
reply to this e-mail, file a new issue at
https://fedorahosted.org/fesco, e-mail me directly, or bring it
+
https://pagure.io/fesco, e-mail me directly, or bring it
 
up at the end of the meeting, during the open floor topic. Note
 
up at the end of the meeting, during the open floor topic. Note
 
that added topics may be deferred until the following meeting.  
 
that added topics may be deferred until the following meeting.  
 
}}
 
}}
  
Replace NNN with the ticket numbers and add in Title of tickets.
+
Replace NNN with the issue numbers and add in Title of issues.
  
  
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   date -d '2014-10-01 16:00 UTC'
 
   date -d '2014-10-01 16:00 UTC'
  
Links to all tickets below can be found at:  
+
Links to all issues below can be found at:  
https://fedorahosted.org/fesco/report/9
+
https://pagure.io/fesco/report/meeting_agenda
  
 
= Followups =
 
= Followups =
Line 93: Line 93:
 
#topic sponsor request - sdake
 
#topic sponsor request - sdake
 
.fesco 724
 
.fesco 724
https://fedorahosted.org/fesco/ticket/724
+
https://pagure.io/fesco/issue/724
  
 
#topic Working Group Status Reports
 
#topic Working Group Status Reports
 
.fesco 1221
 
.fesco 1221
https://fedorahosted.org/fesco/ticket/1221
+
https://pagure.io/fesco/issue/1221
  
 
= New business =
 
= New business =
Line 103: Line 103:
 
#topic F17 Feature: DIET - https://fedoraproject.org/wiki/Features/F17_DIET
 
#topic F17 Feature: DIET - https://fedoraproject.org/wiki/Features/F17_DIET
 
.fesco 751
 
.fesco 751
https://fedorahosted.org/fesco/ticket/751
+
https://pagure.io/fesco/issue/751
  
 
#topic F17 Feature: Rework Live CD - https://fedoraproject.org/wiki/Anaconda/Features/ReworkLiveCD
 
#topic F17 Feature: Rework Live CD - https://fedoraproject.org/wiki/Anaconda/Features/ReworkLiveCD
 
.fesco 752
 
.fesco 752
https://fedorahosted.org/fesco/ticket/752
+
https://pagure.io/fesco/issue/752
  
 
#topic F17 Feature: ABRT Backtrace Deduplication - https://fedoraproject.org/wiki/Features/ABRTBacktraceDeduplication
 
#topic F17 Feature: ABRT Backtrace Deduplication - https://fedoraproject.org/wiki/Features/ABRTBacktraceDeduplication
 
.fesco 754
 
.fesco 754
https://fedorahosted.org/fesco/ticket/754
+
https://pagure.io/fesco/issue/754
  
 
#topic F17 Feature: Font Configuration Tool - https://fedoraproject.org/wiki/Features/FontConfigurationTool
 
#topic F17 Feature: Font Configuration Tool - https://fedoraproject.org/wiki/Features/FontConfigurationTool
 
.fesco 755
 
.fesco 755
https://fedorahosted.org/fesco/ticket/755
+
https://pagure.io/fesco/issue/755
  
 
#topic F17 Feature: English Typing Booster - https://fedoraproject.org/wiki/Features/english-typing-booster
 
#topic F17 Feature: English Typing Booster - https://fedoraproject.org/wiki/Features/english-typing-booster
 
.fesco 756
 
.fesco 756
https://fedorahosted.org/fesco/ticket/756
+
https://pagure.io/fesco/issue/756
  
 
= Open Floor =  
 
= Open Floor =  
  
For more complete details, please visit each individual ticket.  The
+
For more complete details, please visit each individual issue.  The
 
report of the agenda items can be found at
 
report of the agenda items can be found at
https://fedorahosted.org/fesco/report/9
+
https://pagure.io/fesco/report/meeting_agenda
  
 
If you would like to add something to this agenda, you can reply to
 
If you would like to add something to this agenda, you can reply to
this e-mail, file a new ticket at https://fedorahosted.org/fesco,
+
this e-mail, file a new issue at https://pagure.io/fesco/,
 
e-mail me directly, or bring it up at the end of the meeting, during
 
e-mail me directly, or bring it up at the end of the meeting, during
 
the open floor topic. Note that added topics may be deferred until
 
the open floor topic. Note that added topics may be deferred until

Revision as of 08:37, 18 October 2016

FESCo meeting process

This guide explains how to manage and run a FESCo IRC meeting. Many of the steps here could well apply to other groups that hold regular IRC meetings as well.

Pre-meeting

On Wednesday (or at least Thursday!) before the Friday meeting, do the following tasks:

1. First, check for any open issues:

https://pagure.io/fesco/issues

2. For each issue, make sure to check with and invite stakeholders who may not be CC'd in the issue. Consider deferring issue if stakeholders have not had adequate notice and are not available for discussion.

3. When an issue is ready for discussion, click on 'Edit Metadata' and add the 'meeting' tag.

4. You may want to ping the Change Wrangler to ask if there are any new Changes to discuss

5. Go through the report of 'meeting' issues, and add them to a copy of the template below.

https://pagure.io/fesco/report/meeting_agenda

6. Generate an email to the devel@lists.fedoraproject.org list with the following template:

 
Schedule for Friday's FESCo Meeting (2020-02-21)
 

Following is the list of topics that will be discussed in the
FESCo meeting Friday at 16:00UTC in #fedora-meeting on
irc.freenode.net.

To convert UTC to your local time, take a look at
  http://fedoraproject.org/wiki/UTCHowto

or run:
  date -d '2020-02-21 16:00 UTC'


Links to all issues below can be found at: 
https://pagure.io/fesco/report/meeting_agenda

= Followups =

#topic #NNN Title of issue
.fesco NNN
https://pagure.io/fesco/issue/NNN

= New business =

#topic #NNN Title of issue
.fesco NNN
https://pagure.io/fesco/issue/NNN

= Open Floor = 

For more complete details, please visit each individual
issue.  The report of the agenda items can be found at
https://pagure.io/fesco/report/meeting_agenda

If you would like to add something to this agenda, you can
reply to this e-mail, file a new issue at
https://pagure.io/fesco, e-mail me directly, or bring it
up at the end of the meeting, during the open floor topic. Note
that added topics may be deferred until the following meeting. 

Replace NNN with the issue numbers and add in Title of issues.


Sample:


Schedule for Friday's FESCo Meeting (2014-10-01)

Following is the list of topics that will be discussed in the FESCo
meeting Friday at 16:00UTC in #fedora-meeting on irc.freenode.net.

To convert UTC to your local time, take a look at
  http://fedoraproject.org/wiki/UTCHowto

or run:
  date -d '2014-10-01 16:00 UTC'

Links to all issues below can be found at: 
https://pagure.io/fesco/report/meeting_agenda

= Followups =

#topic sponsor request - sdake
.fesco 724
https://pagure.io/fesco/issue/724

#topic Working Group Status Reports
.fesco 1221
https://pagure.io/fesco/issue/1221

= New business =

#topic F17 Feature: DIET - https://fedoraproject.org/wiki/Features/F17_DIET
.fesco 751
https://pagure.io/fesco/issue/751

#topic F17 Feature: Rework Live CD - https://fedoraproject.org/wiki/Anaconda/Features/ReworkLiveCD
.fesco 752
https://pagure.io/fesco/issue/752

#topic F17 Feature: ABRT Backtrace Deduplication - https://fedoraproject.org/wiki/Features/ABRTBacktraceDeduplication
.fesco 754
https://pagure.io/fesco/issue/754

#topic F17 Feature: Font Configuration Tool - https://fedoraproject.org/wiki/Features/FontConfigurationTool
.fesco 755
https://pagure.io/fesco/issue/755

#topic F17 Feature: English Typing Booster - https://fedoraproject.org/wiki/Features/english-typing-booster
.fesco 756
https://pagure.io/fesco/issue/756

= Open Floor = 

For more complete details, please visit each individual issue.  The
report of the agenda items can be found at
https://pagure.io/fesco/report/meeting_agenda

If you would like to add something to this agenda, you can reply to
this e-mail, file a new issue at https://pagure.io/fesco/,
e-mail me directly, or bring it up at the end of the meeting, during
the open floor topic. Note that added topics may be deferred until
the following meeting.

Day of meeting

1. Send out a reminder IRC message a bit before the meeting to the #fedora-devel IRC channel.

2. Generate a text file from the following template:


 
#startmeeting FESCO (2020-02-21)
#meetingname fesco
#chair maxamillion dgilmore jwb nirik paragan jsmith kalev sgallagh Rathann
#topic init process
#topic #NNN TICKET TITLE
...
#topic Next week's chair
#topic Open Floor
#endmeeting

Note that mmaslano and stickster are FESCo liaisons for the Environment and Stacks and Workstation WGs, respectively, and not voting FESCo members.

You can copy and paste in lines from this file as the meeting progresses.

3. Start an email replying to the agenda post. Change the subject to: Summary/Minutes for today's FESCo meeting (2020-02-21)>

Meeting time

1. Use the lines up to 'init process' to start the meeting.

2. Wait a few for people to show up. Confirm there are at least (5) voting members present for Quorum. If not, cancel meeting.

3. Go through each topic. Watch time on each and if 15minutes are reached, ask if people want to keep discussing that topic or move on.

Post meeting

1. When #endmeeting runs it displays links for the logs. Use the .txt and then .log.txt files in your email created above. Send out right after meeting. (If you wait, it's very easy to forget).

The subject should be:

 
Summary/Minutes from today's FESCo Meeting (2020-02-21)

2. Process through tickets comment/close them as appropriate.