From Fedora Project Wiki

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== Logistics ==
 
== Logistics ==
 
'''Snacks/Beverages:''' Details go here.
 
'''Snacks/Beverages:''' Details go here.
 +
 +
= Agenda =
 +
 +
Add work items here that we should cover (we will formalize a schedule once we have a good foundation in place). Regardless of location and dates please contribute to the proposed work product of our next Fedora Ambassador Day by adding topics important to you below.
 +
== Agenda Table - Ideas and Deliverables ==
 +
{|
 +
|-
 +
! Deliverable !! Description !! Owner(s) !! Time (duration)
 +
|-
 +
| ''List of Ambassador marketing materials needs to give to marketing to produce, prioritized.'' || Cover deliverables and ideas including: [http://fedoraproject.org/wiki/Marketing/Flyer Marketing Flyer] and how it can be updated; Generic slide deck template for presentations / events,  Slide deck with talking points for each cycle, [https://fedoraproject.org/wiki/User:Tatica/Laptop_show Laptop show], enhance generic [https://fedoraproject.org/wiki/Marketing/TalkingPoints Talking Points], rewrite [[Elevator_pitch | elevator pitch]].  Discuss whether existing materials that marketing produces are useful for Ambassadors.  Lots of other ideas welcome.  Not sure yet on time needed.  || [[User: rbergero | Robyn Bergeron]] || 1.5-2 hrs
 +
|-
 +
| ''SOP / Process for handing off Marketing information to Ambassadors each cycle.'' ||  What is the best / most effective way for Marketing to disseminate [[Talking_points_SOP | Talking Points]], etc. to Ambassadors each cycle? How can we be more helpful? Work more with FAMSCo, have 2x per cycle joint meetings, other ideas? No more than one hour needed. || [[User:rbergero | Robyn Bergeron]] || 1 hr
 +
|-
 +
| ''Discuss mentoring in North America'' ||  It seems even with the amount of ambassador mentors that manatees (aka mentorees) who initiate the mentoring process do not complete the tasks in front of them.  Perception? or Process?  What is the issue here, and how do we fix it? || [[User:herlo | Clint Savage]] [[User:inode0 | inode0]] || 60-90 minutes
 +
|-
 +
| ''I did it! -- An application that recognizes contributors/contributions and awards karma or something || The name is exactly what we want to encourage, contribution.  The value add here is to enable ambassadors with tasks that can be completed and tracked simply by updating a wiki or going to an event.  The karma earned over time helps track activity and encourages more ambassadors to get involved.  '''Note:''' This is still a very basic idea and needs tons of hashing out.<br><br>Could possibly use some [[Statistics 2.0]] loving. --[[User:Ianweller|Ian Weller]] 21:52, 20 April 2010 (UTC) || [[User:herlo | Clint Savage]] (and possibly [[User:Ianweller|Ian Weller]]) || 1/2 - full day but can be done asynchronously once we have the main idea down (2-3 hours probably)
 +
|-
 +
| ''Swag Procurement and Distribution'' || With a couple of years under our belts doing this it is time to take a look at it from a different perspective (hindsight). Goal: Improve processes, eliminate Max (meant only in a really friendly way), keep stock, know who has stock, etc. || [[User:inode0 | inode0]] || 45-60 minutes
 +
|-
 +
| ''Growth of Regional Leadership'' || I'm really keen to involve more people in several key areas to keep the ship moving. We have always encouraged the growth of swag producers but not so much in the distribution chain or the regional leadership itself. When is it time for new regional leadership? Is that construct still even useful? Goal: Leave with a reason to not think that if herlo, lcafiero, and ke4qqq went away we would collapse. Or put another way, leave with a plan to engage more ambassadors in the leadership process and in all other areas of FAmNA. || [[User:inode0 | inode0]] || 45-60 minutes
 +
|-
 +
| ''Budget'' || While budget "authority" has been shifting from the direction of FAmSCo in the direction of regional leadership there are some practical problems that remain. Goal: Develop a more clearly defined budget process allowing regional leaders to make meaningful budget decisions and be responsible for FAmNA spending Fedora resources in an accountable fashion. || [[User:inode0 | inode0]] || 30-45 minutes
 +
|-
 +
| ''Wiki'' || The FADNA wiki pages could use review and maintenance. For example, it takes a bit of navigating to find this page. Wikis tend to experience sprawl of sorts and pages get lost. Goal: Develop ideas which will help in keeping the wiki organized and updated. || [[User:makfinsky | Ivan Makfinsky]] (and [[User:Ianweller|Ian Weller]] can help) ||
 +
|-
 +
| ''Event Planning'' || What do you do when you have an event to organize? What are the things you need to know when you are organizing an event, whether it's representing Fedora to a LUG, or tabling at a larger expo? Goal: Have ambassadors be both knowledgable and comfortable with planning events at any level. || [[User:Lcafiero | Larry Cafiero]] || 2 hours (coffee included)
 +
|-
 +
| ''How to embrace disgruntled users of other distros'' || With the past/present/future unpopular changes in several distros there are a lot of long time GNU/Linux users that were/are/will be roaming the Free Landscape. How do we make ourselves stand out to these people || [[User:threethirty | Justin O'Brien]] || 1 hour
 +
|}
 +
 +
== Detailed Agenda ==
 +
 +
=== Thursday, Oct 4th, 2012 ===
 +
* Attendees arrive.
 +
 +
 +
=== Friday, Oct 5th, 2012 ===
 +
* 9:30am - 10:00am: Introductions, Logistics, Wireless access. Review Agenda so we're all clear. (inode0, rbergeron)
 +
* 10:00am - 12:00pm: Event Planning -- http://mspevack.fedorapeople.org/fadna2010-events-lcafiero.odp (MarkDude)
 +
* 12:00pm - 2:00pm: Food and VRAC. (dan408)
 +
* 2:00pm - 4:00pm: Budget, swag procurement & distribution, regional leadership growth. (inode0) (?)
 +
* 4:00pm - 5:00pm: Wiki maintenance. (?)
 +
 +
Evening: Dining at Some where in Silicon Valley (to be voted on)
 +
* Location: address and phone number go here.
 +
* [http://maps.google.com- Google Maps link goes here]
 +
 +
=== Saturday Oct, 6th, 2012 ===
 +
* 10:00am - 12:30pm: Marketing <--> Ambassadors relationship.
 +
** List of Ambassador marketing materials needs to give to marketing to produce, prioritized. (rbergeron)
 +
** SOP / Process for handing off Marketing information to Ambassadors each cycle. (rbergero)
 +
* 12:30pm - 1:00pm: Order some lunch in, take a break, walk around.
 +
* 1:00pm - 2:30pm: Discuss mentoring in North America, while eating.  (herlo. and herlo, sorry about eating while you're talking. This seems like a nice discussion time where we can eat and talk, though. rbergeron will switch off notetaking / whiteboarding with you. --[[User:Rbergero|Rbergero]] 03:57, 26 April 2010 (UTC)
 +
* 2:30pm - 5:00pm: Wiki discussion (MarkDude?)
 +
 +
Evening: Something fun goes here.
 +
 +
=== Sunday, May 23, 2010 ===
 +
* Use this time wisely - wrap up anything we did not cover or come to conclusion on.
 +
* 11:00am - 11:30am: Brief 30 minute talk goes here. (?)
 +
* 11:30am - 12:00pm: Wrapup.  Document completed items from FAD. (rbergeron)
 +
* Most attendees depart in the afternoon.
 +
  
 
'''Lunch:''' Details go here.
 
'''Lunch:''' Details go here.

Revision as of 00:51, 15 August 2012

This is the main page for the Fedora Ambassador Day for North America, which is a FAD focused on planning future events, areas of concentration, and ambassador processes in North America.

Important.png
This FAD is in the brainstorming phase!
If you would like to help plan this event, please come to a FamNA meeting. Additional information and actions can be found on the event's ticket.

Proposed Accomodations

Northern California

Purpose

  1. Our purpose is to... complete with the following primary goals:
    • Make Ambadassadors more awesome
    • Make contributing easier.
    • primary goal
  2. In addition, we will attempt to complete the following secondary goals as time allows:
    • Identifying the best candidates to teach new skills to (in relation to folks from other Distros- as well as other types of geeks like gamers
    • Creation of local Fedora groups
    • secondary goal

Detailed Work Items & Final Attendees

Planning Prerequisites

See the How to organize a FAD list; you can keep your to-do list here.

  • Completed work item
  • Work out budget
  • Decide on Dates and Location
  • Arrange Facilities
  • List Resources
    • Local folks for driving/picking up folks, 3 nearby airports, numerous locations to choose from
  • Be Somewhat Structured
  • Arrange Lodging
  • Arrange Refreshments
  • Arrange a Social Event
    • If we use 20th and Mission, an open bar event is most likely included
  • Beefy Miracle cutout is needed.
  • Another action item
  • Another action item

Planning Prerequisite Brainstorming

  1. Proposed Purposes and Goals
    1. Help people polish some new presentations they might want to give on Fedora
    2. Solving logistical problems or discussing how to get new ambassadors or having more mentors
    3. Planning who is covering what for major events in the coming year or so
    4. Are there any swag/distribution issues or ideas for improving those processes
    5. Can ambassadors help promote Fedora things within the Fedora Project (like FADs for non-ambassadors)
    6. Evaluating the how-to-get involved processes/updating them then making how to videos about them :)
    7. Media/educational campaigns such as videos for local cable access, or even a weekly/monthly cable access show featuring open source, specifically fedora?
    8. Can ambassadors work more effectively with marketing or should ambassadors tackle some neglected tasks in that area
    9. Fix processes that are confusing or not well documented (handling funding requests, getting mentors and the whole concept of mentoring, effective use of trac instances)
  2. Location Ideas: When proposing a location, keep travel costs in mind. A good FAD location should be close to an airport, not have limited (and therefore usually expensive) transportation options, have free workshop/meeting facilities (with few distractions), is not co-located with another event, and preferrably is in the area where the organizer lives.
    1. Phoenix, AZ but it's 'hella hot'
    2. Orlando, FL
    3. Atlanta, GA
    4. FAD at a cabana
    5. Austin, TX
    6. Dallas-Fort Worth, TX
    7. Jacksonville, FL
    8. Stanford, CA aka San Francisco, CA
    9. Salt Lake City, Utah (It's beautiful here and plenty of nightlife, good transport, Delta hub, etc.)
    10. Florence, SC
  3. Proposed Dates: FADs are typically 2-3 days.
    1. Same time as FAD_EMEA_2012

Plan

  1. Location:
  2. Date:
  3. Schedule
    • Participants arrive at THIS_TIME_AND_DATE
    • Schedule item
    • Schedule item
    • Schedule item
    • Participants leave at THIS_TIME_AND_DATE
  4. Important skills (one or more)
    • skill
    • skill
    • skill
  5. Personnel (people who might fit the bill)
    • Name (location, role) Confirmed? (Y/N)
    • Name (location, role) Confirmed? (Y/N)
    • Name (location, role) Confirmed? (Y/N)
    • others?
  6. Other considerations
    • Contributor V can offer a living room for evening social gatherings.
    • Contributor W has a car and is willing to do airport pick-ups.
    • Contributor X needs as much advance notice as possible.
    • Contributor Y has a schedule that is better on Fridays than on Tuesdays, and prefers weekend times after 4:28 AM.
    • Contributor Z is allergic to peanuts.

Local people

Logistics

Snacks/Beverages: Details go here.

Agenda

Add work items here that we should cover (we will formalize a schedule once we have a good foundation in place). Regardless of location and dates please contribute to the proposed work product of our next Fedora Ambassador Day by adding topics important to you below.

Agenda Table - Ideas and Deliverables

Deliverable Description Owner(s) Time (duration)
List of Ambassador marketing materials needs to give to marketing to produce, prioritized. Cover deliverables and ideas including: Marketing Flyer and how it can be updated; Generic slide deck template for presentations / events, Slide deck with talking points for each cycle, Laptop show, enhance generic Talking Points, rewrite elevator pitch. Discuss whether existing materials that marketing produces are useful for Ambassadors. Lots of other ideas welcome. Not sure yet on time needed. Robyn Bergeron 1.5-2 hrs
SOP / Process for handing off Marketing information to Ambassadors each cycle. What is the best / most effective way for Marketing to disseminate Talking Points, etc. to Ambassadors each cycle? How can we be more helpful? Work more with FAMSCo, have 2x per cycle joint meetings, other ideas? No more than one hour needed. Robyn Bergeron 1 hr
Discuss mentoring in North America It seems even with the amount of ambassador mentors that manatees (aka mentorees) who initiate the mentoring process do not complete the tasks in front of them. Perception? or Process? What is the issue here, and how do we fix it? Clint Savage inode0 60-90 minutes
I did it! -- An application that recognizes contributors/contributions and awards karma or something The name is exactly what we want to encourage, contribution. The value add here is to enable ambassadors with tasks that can be completed and tracked simply by updating a wiki or going to an event. The karma earned over time helps track activity and encourages more ambassadors to get involved. Note: This is still a very basic idea and needs tons of hashing out.

Could possibly use some Statistics 2.0 loving. --Ian Weller 21:52, 20 April 2010 (UTC)
Clint Savage (and possibly Ian Weller) 1/2 - full day but can be done asynchronously once we have the main idea down (2-3 hours probably)
Swag Procurement and Distribution With a couple of years under our belts doing this it is time to take a look at it from a different perspective (hindsight). Goal: Improve processes, eliminate Max (meant only in a really friendly way), keep stock, know who has stock, etc. inode0 45-60 minutes
Growth of Regional Leadership I'm really keen to involve more people in several key areas to keep the ship moving. We have always encouraged the growth of swag producers but not so much in the distribution chain or the regional leadership itself. When is it time for new regional leadership? Is that construct still even useful? Goal: Leave with a reason to not think that if herlo, lcafiero, and ke4qqq went away we would collapse. Or put another way, leave with a plan to engage more ambassadors in the leadership process and in all other areas of FAmNA. inode0 45-60 minutes
Budget While budget "authority" has been shifting from the direction of FAmSCo in the direction of regional leadership there are some practical problems that remain. Goal: Develop a more clearly defined budget process allowing regional leaders to make meaningful budget decisions and be responsible for FAmNA spending Fedora resources in an accountable fashion. inode0 30-45 minutes
Wiki The FADNA wiki pages could use review and maintenance. For example, it takes a bit of navigating to find this page. Wikis tend to experience sprawl of sorts and pages get lost. Goal: Develop ideas which will help in keeping the wiki organized and updated. Ivan Makfinsky (and Ian Weller can help)
Event Planning What do you do when you have an event to organize? What are the things you need to know when you are organizing an event, whether it's representing Fedora to a LUG, or tabling at a larger expo? Goal: Have ambassadors be both knowledgable and comfortable with planning events at any level. Larry Cafiero 2 hours (coffee included)
How to embrace disgruntled users of other distros With the past/present/future unpopular changes in several distros there are a lot of long time GNU/Linux users that were/are/will be roaming the Free Landscape. How do we make ourselves stand out to these people Justin O'Brien 1 hour

Detailed Agenda

Thursday, Oct 4th, 2012

  • Attendees arrive.


Friday, Oct 5th, 2012

  • 9:30am - 10:00am: Introductions, Logistics, Wireless access. Review Agenda so we're all clear. (inode0, rbergeron)
  • 10:00am - 12:00pm: Event Planning -- http://mspevack.fedorapeople.org/fadna2010-events-lcafiero.odp (MarkDude)
  • 12:00pm - 2:00pm: Food and VRAC. (dan408)
  • 2:00pm - 4:00pm: Budget, swag procurement & distribution, regional leadership growth. (inode0) (?)
  • 4:00pm - 5:00pm: Wiki maintenance. (?)

Evening: Dining at Some where in Silicon Valley (to be voted on)

Saturday Oct, 6th, 2012

  • 10:00am - 12:30pm: Marketing <--> Ambassadors relationship.
    • List of Ambassador marketing materials needs to give to marketing to produce, prioritized. (rbergeron)
    • SOP / Process for handing off Marketing information to Ambassadors each cycle. (rbergero)
  • 12:30pm - 1:00pm: Order some lunch in, take a break, walk around.
  • 1:00pm - 2:30pm: Discuss mentoring in North America, while eating. (herlo. and herlo, sorry about eating while you're talking. This seems like a nice discussion time where we can eat and talk, though. rbergeron will switch off notetaking / whiteboarding with you. --Rbergero 03:57, 26 April 2010 (UTC)
  • 2:30pm - 5:00pm: Wiki discussion (MarkDude?)

Evening: Something fun goes here.

Sunday, May 23, 2010

  • Use this time wisely - wrap up anything we did not cover or come to conclusion on.
  • 11:00am - 11:30am: Brief 30 minute talk goes here. (?)
  • 11:30am - 12:00pm: Wrapup. Document completed items from FAD. (rbergeron)
  • Most attendees depart in the afternoon.


Lunch: Details go here.

Dinner: Details go here.

Budget

If you want funding - you will need to talk to newly formed OSAS - talk to Ruth Suehle. If you can find other ways to fund your FAD, that's great too!

Contributor Dept Arrv Dept Arrv Cost
Name Travel to FAD, departure Travel to FAD, arrival Travel from FAD, departure Travel from FAD, arrival Ticket cost
Name Travel to FAD, departure Travel to FAD, arrival Travel from FAD, departure Travel from FAD, arrival Ticket cost
Name Travel to FAD, departure Travel to FAD, arrival Travel from FAD, departure Travel from FAD, arrival Ticket cost
  1. Travel: $A for airfare, bus, train, etc. funding needed to get attendees to the FAD
  2. Housing: $B for hotel, etc. needed to have attendees sleep during the FAD
    • link to hotel room booking website, if applicable
  3. Space: $C for renting space to hack in, if applicable
    • address and travel details for the space
  4. Supplies: $D for anything else you may need
    • item
    • item
    • item

Total budget: $A+B+C+D