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Situated on the front range of the rocky mountains and near the base of Pike's Peak, Colorado Springs is the second largest city in the state of Colorado, and the 41st largest city in the USA.
Situated on the front range of the rocky mountains and near the base of Pike's Peak, Colorado Springs is the second largest city in the state of Colorado, and the 41st largest city in the USA. '
Revision as of 17:57, 20 September 2014
This is a draft proposal for holding Flock 2014 in Colorado Springs, CO.
- 1 Colorado Springs
- 2 Staff
- 3 Transportation
- 4 Venue
- 5 Lodging
- 6 Evening Events
- 7 Pros and Cons
Situated on the front range of the rocky mountains and near the base of Pike's Peak, Colorado Springs is the second largest city in the state of Colorado, and the 41st largest city in the USA. Home to the University of Colorado at Colorado Springs (UCCS), Colorado College, the US Olympic Committee, the USOC training center and easy access to many outdoor activities, Colorado Springs is not a small city but also isn't so big to be overwhelming.
We need the names of at least two local people who will participate on the Flock committee and actively help organize the event. Please note this will require a significant time commitment over the next year and should not be undertaken lightly.
- Major local airport(s)
- Colorado Springs (COS) and Denver (DEN)
- Distance from airport(s) to proposed lodging
- exact distance TBD - waiting on venue. COS is ~ 20 miles south, DEN is ~ 60 miles north
Transportation from Airports to Venue
There are no public transportation options available from either COS or DEN to the venue.
Estimate from shuttle company for transportation of 250 people
- from DEN - $25/person each way (after talking to companies about COS shuttle, I'm not 100% confident of this quote)
- from COS - $175 per trip for 14-passenger, $90 per trip for 10 passenger
- from COS - $790 for 5 hours of a 56 person bus, $133/hour after 5 hours
Given my memories of previous Fedora events in the US, I suspect that a 15 passenger van rental would be useful, if not required. A quote for that was ~ $150/day not including fuel.
|Origin||To DEN||To COS|
All flights found through orbitz, rounded up to the nearest USD 50; departing Aug 4 and returning Aug 9.
Colorado Springs does have a bus system but it can be difficult to get from place to place in a timely fashion. The bus schedule is also somewhat limited at night.
There are taxis and Lyft does run in Colorado Springs.
Venue is still TBD - waiting on phone calls and emails.
- Proposed venue, including:
- Cost of venue
- Room availability for keynotes and capacity (assume 250 attendees)
- Room availability for sessions--number of rooms available, capacity of each, and configuration (classroom style, conference style, etc.) -- we need 6-8 of these, each with a capacity of at least 40
- Internet availability
Lodging will most likely be organized through the venues that we're looking at in order to minimize transportation costs between lodging and the venue. As such, the estimate on lodging is TBD waiting on information from the potential venues.
- Cost of lodging--please provide written agreement from lodging specifying rates
- Number of single and double rooms available
- Note Internet availability and cost in lodging
- Distance from venue and transportation required between them
We've listed several options - some of them are going to depend on events out of our control and thus, we've listed more than 2 or 3.
Sky Sox Game
The Coors Picnic Terrace can be rented for Sky Sox (minor league baseball team in Colorado Springs) games. Assuming that there is a home game during Flock and the terrace has not already been reserved, they quote $25 per person for ticket, full bar (drinks from the bar are not included) and "All you can eat buffet of: BBQ pulled pork, fried chicken, hamburgers, hotdogs, baked beans, macaroni salad, potato salad, chips, cookies and Pepsi products".
Transportation Costs: TBD
Brunswick Zone XL (bowling, laser tag etc.)
Brunswick Zone XL has bowling, video games, laser tag, billiards. They also advertise "teambuilding event" options which might be interesting.
Event Cost: TBD, waiting on estimate Transportation Cost: TBD
Catered Event in Lodging
Since any offsite event would require transportation, reserving a room nearby lodging is a good way to have an evening event while keeping costs down. Instead of traveling to an event, rent out a large room within walking distance of lodging and have food brought in.
Price: TBD, waiting on venue
Flying W Ranch
The Flying W Ranch (warning, autoplay audio on website) is/was a working cattle ranch in Colorado Springs that hosts old west style chuckwagon dinners.
While this would be a great event, the ranch was destroyed in the Waldo Canyon wildfire in 2012. The ranch is being rebuilt but at this time, there is no way of knowing whether reconstruction would be complete before Flock 2015. There was hope that the ranch would re-open for the summer of 2014 and it is possible that it would start hosting the chuckwagon dinners in the summer of 2015 but we'd have to wait to see if that actually happens.
Pros and Cons
Pros and cons of the proposed location.