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Revision as of 20:06, 20 September 2014 by Tflink (talk | contribs) (Pros and Cons: adding pros and cons, extra notes)

This is a draft proposal for holding Flock 2014 in Colorado Springs, CO.

Colorado Springs

Cospr flickr medium ccbysa.jpg

Situated on the front range of the rocky mountains and near the base of Pike's Peak, Colorado Springs is the second largest city in the state of Colorado, and the 41st largest city in the USA. It is home to the University of Colorado at Colorado Springs (UCCS), Colorado College, the US Olympic Committee, the US Olympic training center and provides easy access to many outdoor activities and historical locations. Colorado Springs is not a small city but also isn't so big as to be overwhelming.

Gog flickr small ccbysanc.jpg

Staff

We need the names of at least two local people who will participate on the Flock committee and actively help organize the event. Please note this will require a significant time commitment over the next year and should not be undertaken lightly.


Transportation

  • Major local airport(s)
    • Colorado Springs (COS) and Denver (DEN)
  • Distance from airport(s) to proposed lodging
    • exact distance TBD - waiting on venue. COS is ~ 20 miles south, DEN is ~ 60 miles north

Transportation from Airports to Venue

There are no public transportation options available from either COS or DEN to the venue.

Estimate from shuttle company for transportation of 250 people

  • from DEN - $25/person each way (after talking to companies about COS shuttle, I'm not 100% confident of this quote)
  • from COS - $175 per trip for 14-passenger, $90 per trip for 10 passenger
  • from COS - $790 for 5 hours of a 56 person bus, $133/hour after 5 hours

Given my memories of previous Fedora events in the US, I suspect that a 15 passenger van rental would be useful, if not required. A quote for that was ~ $150/day not including fuel.

Flight Estimates

Origin To DEN To COS
BOS 400 650
RDU 350 500
BOM 1250 1450
CDG 1100 1500
PRG 1550 1450
VIE 1400 1500

All flights found through orbitz, rounded up to the nearest USD 50; departing Aug 4 and returning Aug 9.

Local Transportation

Colorado Springs does have a bus system but it can be difficult to get from place to place in a timely fashion. The bus schedule is also somewhat limited at night.

There are taxis and Lyft does run in Colorado Springs.

Venue

Venue is still TBD - waiting on phone calls and emails.

  • Proposed venue, including:
    • Cost of venue
    • Room availability for keynotes and capacity (assume 250 attendees)
    • Room availability for sessions--number of rooms available, capacity of each, and configuration (classroom style, conference style, etc.) -- we need 6-8 of these, each with a capacity of at least 40
    • Internet availability

Lodging

Lodging will most likely be organized through the venues that we're looking at in order to minimize transportation costs between lodging and the venue. As such, the estimate on lodging is TBD waiting on information from the potential venues.

  • Cost of lodging--please provide written agreement from lodging specifying rates
  • Number of single and double rooms available
  • Note Internet availability and cost in lodging
  • Distance from venue and transportation required between them

Evening Events

We've listed several options - some of them are going to depend on events out of our control and thus, we've listed more than 2 or 3.

Sky Sox Game

The Coors Picnic Terrace can be rented for Sky Sox (minor league baseball team in Colorado Springs) games. Assuming that there is a home game during Flock and the terrace has not already been reserved, they quote $25 per person for ticket, full bar (drinks from the bar are not included) and "All you can eat buffet of: BBQ pulled pork, fried chicken, hamburgers, hotdogs, baked beans, macaroni salad, potato salad, chips, cookies and Pepsi products".

Transportation Costs: TBD

Brunswick Zone XL (bowling, laser tag etc.)

Brunswick Zone XL has bowling, video games, laser tag, billiards. They also advertise "teambuilding event" options which might be interesting.

Event Cost: TBD, waiting on estimate Transportation Cost: TBD

Catered Event in Lodging

Since any offsite event would require transportation, reserving a room nearby lodging is a good way to have an evening event while keeping costs down. Instead of traveling to an event, rent out a large room within walking distance of lodging and have food brought in.

Food Options:

Price: TBD, waiting on venue

Cripple Creek

Cripple Creek is home to several historical sites as well as Casinos. It hosts several community events throughout the summer which may be at the same time as Flock.

Food Options:

  • Food would have to be handled by the individual (however, as this is a casino town, they tend to price food cheaply)

Transportation:

  • Transportation costs include:
    • Bus (~50 people at a time): $400
    • 5 Buses (assuming 250 people go): $2000
    • Each person on the bus would be given a $25 token to use at the Midnight Rose Casino.

Flying W Ranch

The Flying W Ranch (warning, autoplay audio on website) is/was a working cattle ranch in Colorado Springs that hosts old west style chuckwagon dinners.

While this would be a great event, the ranch was destroyed in the Waldo Canyon wildfire in 2012. The ranch is being rebuilt but at this time, there is no way of knowing whether reconstruction would be complete before Flock 2015. There was hope that the ranch would re-open for the summer of 2014 and it is possible that it would start hosting the chuckwagon dinners in the summer of 2015 but we'd have to wait to see if that actually happens.

Pros and Cons

Pros

  • In the Mountains
    • Colorado Springs is surrounded by wonderful scenery in clean, mountain air


Cons

  • Altitude (6250ft/1839m)
    • With 250 people, it's not unlikely that someone would suffer from altitude sickness. While it would probably not be a severe case given the altitude here, it would still be unplesant.
  • Public Transportation
    • With few public transportation options, costs in general can be higher and getting to/from airports is a bit more difficult


Other Notes

Since this will come up at some point, it's worth mentioning the fact that recreational marijuana use is mostly legal in the state of Colorado. There are no recreational dispensaries in El Paso county (where Colorado Springs is) and the available venues do not allow the use of marijuana on their premises (at least partially due to federal laws, the details of which are out of scope for the discussion here).