How to run a Fedora Marketing meeting

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=== Announce the meeting ===
 
=== Announce the meeting ===
  
Email the [https://admin.fedoraproject.org/mailman/listinfo/marketing marketing list] with a meeting announcement that includes a link to the agenda. Here is [http://lists.fedoraproject.org/pipermail/marketing/2010-March/011933.html an example announcement] - it's very simple. There's also a template [[#Meeting announcement you can use.
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Email the [https://admin.fedoraproject.org/mailman/listinfo/marketing marketing list] with a meeting announcement that includes a link to the agenda. Here is [http://lists.fedoraproject.org/pipermail/marketing/2010-March/011933.html an example announcement] - it's very simple. There's also a template [[#Meeting announcement]] you can use.
  
 
=== Run the meeting ===
 
=== Run the meeting ===

Latest revision as of 16:14, 24 March 2011

Contents

[edit] Introduction

This is a Marketing SOP that describes how to run a Marketing meeting. It is largely taken from this IRC log.

[edit] Examples

You can see examples of past Marketing meetings at Marketing meetings#IRC meetings archives.

[edit] Instructions

[edit] Make an agenda

Make a simple bullet list of topics to talk about at Marketing meetings#Agenda - if you need help, ask on the list or on IRC for things people would like to discuss.

[edit] Announce the meeting

Email the marketing list with a meeting announcement that includes a link to the agenda. Here is an example announcement - it's very simple. There's also a template #Meeting announcement you can use.

[edit] Run the meeting

Show up on IRC a few minutes early, announce the meeting (say something in-channel like "the meeting is starting in N minutes!") in both the meeting channel and #fedora-mktg, and then start the meeting with the #startmeeting command (just type that into the channel).

See this log for a quick runthrough of meetbot commands in action, and Zodbot#Meeting Functions for a full list of meeting commands.

To end the meeting, use the #endmeeting command. (Again, just type that into the channel.)

[edit] Publish the meeting notes

Once you #endmeeting, zodbot will spew out some stuff that looks like this:

21:01 -!- zodbot changed the topic of #fedora-meeting to: <OLD TOPIC>
21:01 < zodbot> Meeting ended <DATETIME>. 
Information about MeetBot at http://wiki.debian.org/MeetBot .
21:01 < zodbot> Minutes:  <LINK>
21:01 < zodbot> Minutes (text): <LINK>
21:01 < zodbot> Log: <LINK>

In other words, zodbot:

  • changes the channel topic back to whatever it was before the meeting
  • announces that the meeting has ended
  • creates links to the minutes (in html), the minutes in text, and the full IRC log.

Here's what you have to do:

  1. Take one of the "Minutes" links and add it to the list of meeting minutes at Marketing meetings#IRC meetings archives.
  2. Email the marketing list with the link to the meeting minutes and a copy-paste of the text minutes. A template can be found at #Meeting notes to the marketing list; it's taken from this email as an example.
  3. That's it! You're done!

[edit] Templates

[edit] Meeting announcement

Subject: Fedora Marketing weekly meeting, DATE/TIME in CHANNEL

Details and agenda at https://fedoraproject.org/wiki/Marketing_meetings.

See you folks there!

[edit] Meeting notes to the marketing list

Thanks to everyone who came to the meeting!

Minutes are at Link to the text version of the meeting minutes (zodbot-generated) and the full log is available at https://fedoraproject.org/wiki/Marketing_meetings#IRC_meetings_archives.

List 1 or 2 big decisions or high-level points (jokes are ok!) that happened during the meeting, to get people to read the minutes and logs.

Copy-paste the text version of the meeting minutes (zodbot-generated) here.

[edit] Improve this SOP!

If you see a way to improve this SOP, please go ahead and edit the page - you don't need to ask for anyone's permission. Read more about our contribution philosophy here.