How to run a Fedora design team meeting

Summary:

1. Send out an email announcement of the meeting (and optionally identi.ca / twitter as well.)
2. Run the meeting, using #topic, #action, #idea, and #link as much as you can remember to.
3. Document the meeting, posting minutes to the design-team mailing list and to the wiki.
   • design-team@lists.fedoraproject.org
   • https://fedoraproject.org/wiki/Design#Latest_Meeting_Minutes

Step 1: Announcement

We usually have an email announcement sent out to the list the night before or the morning of the meeting.

• Check out the last meeting's meeting notes for topics & action items and update the email template with them.
• (optional) Send out a meeting announcement to identi.ca. Here is a sample:
  • join the !fedoradesign team today @ 1930 UTC (2:30 pm ET) for a #Fedora 15 wallpaper sketch party! #fedora-design on irc.freenode.net

Links:

• https://fedoraproject.org/wiki/Design#Latest_Meeting_Minutes

Here is the email template:

Meeting Announcement Email Template
Subject: Design team meeting today, 1900 UTC

Design dudes & design divas,

Yes, it's time for another action-packed, creativity-filled meeting of the minds! Meeting's on today in #fedora-design at 1900 UTC (2 pm Eastern US).

Here's a rough agenda; if you have interest in any of the items below please feel free to comment here on list before the meeting or add additional items:

• Fedora 15 supplemental wallpaper submissions - how are we doing?

http://fedoraproject.org/wiki/F15_Artwork_Supplemental_Wallpapers_Submissions

• FUDcon Tempe T-shirt design status update

- Fedora RPG

- Fedora 15 Default Wallpaper Sketch session!!!!

Again, the meeting will be in #fedora-design on irc.freenode.net, 1900 UTC.

Open action items:

======

1. mizmo to talk to gnome shell peeps re: suitable wallpapers / guidelines

See ya then,

~m

Step 2: Running the Meeting

• Join #fedora-design on irc.freenode.net
• Start the meeting with #startmeeting in the channel
  • #startmeeting
• Start with a roll call topic #topic roll call! and then change the topic as you move down each agenda item from the announcement.
  • #topic topic goes here
• As something that needs to be done comes up, use #action.
  • #action Joe is going to design stickers for ticket #444.
• As ideas or links come up, use #idea or #link with the details, for example:
  • #link http://patterntap.com A great design inspiration site!
  • #idea Flying ponies with Fedora brands on their behinds would be awesome!
• When it's time to end the meeting use #endmeeting:
  • #endmeeting

Step 3: Documenting the Meeting

• Send out an email with the meeting minutes and a summary
• Update the wiki page with the meeting minutes meetbot links and an even shorter, bulleted summary
  • https://fedoraproject.org/wiki/Design#Latest_Meeting_Minutes

Here's the email template; obtain the meeting minutes links from what meetbot spits out at the end of the meeting. If you forgot to copy/paste and don't have scrollback for those links, find them at http://meetbot.fedoraproject.org/fedora-design/:

Meeting Summary Email Template

If there are any action items, you may also want to look at the meeting minutes action items section and copy/paste it into the mail too as a reminder for folks. The template doesn't include this.