Meeting:Board meeting 2010-09-03

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= Board Meeting 03 Sep 2010 =
 +
 
== Roll Call ==
 
== Roll Call ==
* Present:  
+
* Present: Chris Tyler, Jared Smith, Máirín Duffy, Jon Stanley, Matt Domsch, Colin Walters, Tom 'spot' Callaway, Stephen 'Smooge' Smoogen
* Regrets:  
+
* Regrets: Rex Dieter
* Assigned meeting secretary: Máirín Duffy
+
* MIA: Chris Aillon
 +
* Assigned meeting secretary: Máirín Duffy
  
 
== Agenda ==
 
== Agenda ==
 +
* Updates
 +
* Top Tickets
 +
* Other Board Business
 +
 +
=== Updates ===
 +
* F14 progressing towards Beta
 +
** Still lots of blockers on the blocker list, unfortunately
 +
*** systemd go/no-go decision at some point? (Yes, when is up to FESCo)
 +
*** Jared start convos about the feature process
 +
**** does there need to be something more formal than the wiki page
 +
**** want to ensure features will interact well with other features too
 +
**** FESCo with primary responsibility of figuring this out - want to have joint meeting with FESCo deciding on these things
 +
** Please try to get people involved in Test Days
 +
*** Help get the word out on the systemd test day - https://fedoraproject.org/wiki/Test_Day:2010-09-09_Systemd
 +
* New Meeting Time?
 +
** Friday PM meetings are tough b/c easy to forget things over weekend
 +
** only got 8 responses to whenisgood.net, 4 times everyone can make so far (All Eastern Time):
 +
*** Add here if you're OK with any - walters spot mizmo
 +
*** 2 pm on Monday - jsmith jstanley ctyler mdomsch
 +
*** 4 pm on Monday - jstanley jsmith
 +
*** 2 pm on Wednesday - Matt ctyler
 +
*** 4 pm on Wednesday - jstanley jsmith
 +
** Monday general a good time for meetings - start week on the right foot, but also sometimes can get cancelled from holidays
 +
** 1 hour long, but block of 1.5 hours just-in-case (follow-up convos, etc)
 +
** So far favorite time seems to be 2 pm on Monday
 +
*** won't meet next Monday
 +
*** IRC meeting next week (10 Sep)
 +
*** pick up with Monday schedule on (13 Sep)
 +
*** #action jsmith to update meeting times on wiki page (wiki/Board, wiki/Board - past meetings info box)
 +
* Is the Board working as it should?
 +
** Email from Sankarshan http://lists.fedoraproject.org/pipermail/advisory-board/2010-September/009193.html
 +
** Matt:
 +
*** has not had as much time as he's wanted to devote to board stuffs
 +
*** some items should have fast turnaround times - e.g., fedoracommunity.org domains - but we're been lagging on these
 +
** Jon:
 +
*** can we have a way to fast-track these small items? they only should take a day or two
 +
** Jared:
 +
*** should just take care of it on the mailing list right?
 +
*** a lot of this stuff could be done on the list
 +
*** haven't seen as many posts from board members on the advisory-board list
 +
*** try to communicate more on the board list if you haven't been
 +
*** shouldn't have to wait for next phone meeting to take care of small things like trademark agreements & community domains
 +
** Colin:
 +
*** review after commit? can they just put up a site and notify us, within a week after the site is up, they can get approval to continue?
 +
** Jared:
 +
*** should definitely have website up & running before we do the approval
 +
*** maybe we assign a temp domain, temp39.fedoracommunity.org until we approve it formally
 +
*** no blanket approval on requested domain name only - need to see the site too
 +
** Matt:
 +
*** How involved are we individually on messages on advisory board.... I read it a lot but don't necessarily post a whole lot; it's just how I tend to operate. For example, the last thread, I jumped in, but I don't want to go back and forth just for the sake of doing so
 +
** Jared:
 +
*** important once in a while just to say hey we're listening & paying attention
 +
*** past members of board/fesco/community - a lot feel like they are ignored, nobody is giving them feedback that they've heard what was said
 +
*** don't have to agree all the time, but make it clear we're listening - maybe just not ready to jump in yet
 +
** Jon:
 +
*** when I do post my posts tend to be dissected in the most negative way possible :(
 +
** mizmo:
 +
*** Frustrated about talking about doing rather than doing
 +
** Smooge:
 +
*** Things take longer when you're trying to build consensus
 +
*** Miscommunication easy over terminology eg.
 +
*** Take longer to communicate on a board to make sure everyone uses same words with same meanings since so much communication is 'overloaded'
 +
** Jared:
 +
*** Not the only one frustrated
 +
*** As much communication as possible on mailing list before meeting
 +
** Mizmo:
 +
*** idea for shared blog for board
 +
*** easier to moderate commentary
 +
*** one place to go to see what board's working on
 +
*** some concerns about board blog vs individual board member blogs
 +
** Jared:
 +
*** #action mizmo & jstanley to talk to mmcgrath about setting it up on the existing fedora blogs system blogs.fedoraproject.org
 +
** How do we hold each other accountable?
 +
*** if you say you are gonna do something....
 +
*** list of tickets... we haven't gotten so far on 'em
 +
*** we haven't gone through as often as we should to close them
 +
*** during meetings only have time for top 5-6 tickets, a lot more in there
 +
*** if you think i should be doing x on a ticket and aren't, feel free to call me on it
 +
** Spot:
 +
*** anybody interested in triaging the trac queue? (someone who's been on board a while would be good for backhistory on issues)
 +
** Ctyler:
 +
*** is there an RSS feed for open tickets in a trac?
 +
** Mdomsch:
 +
*** after fedoracommunity.org domain requests, only about 12 tickets so not a huge task to triage
 +
 +
* Outstanding community domain requests
 +
** Ticket 72: lu.fedoracommunity.org
 +
*** https://fedorahosted.org/board/ticket/72
 +
*** Belgium & Luxemborg
 +
*** Matt in favor of lu because Belgium folks hosting it
 +
**** Smooge, Jared, Matt, Jon in favor
 +
**** Chris T (re: Spot's comment)- isn't mockup part of the process?
 +
**** Matt: is lu.fco going to point to be.fco? That's what Matt thought - we can ask for clarification
 +
** Jared: keyword in trac for community domain requests to make it easy to pull up a report?
 +
*** Matt: 'fedoracommunity' or 'fedoradomain'?
 +
*** Spot: 'community domain request"
 +
*** Matt: Here's the trac report for community domain requests: https://fedorahosted.org/board/report/1
 +
*** Jared: Everybody on the board is now a trac admin
 +
** Ticket 73: arabic
 +
*** Language rather than geography. from our mailing list that would be fine
 +
*** https://fedorahosted.org/board/ticket/73
 +
*** we still need to see content for what they want to post
 +
*** Jon: I don't understand any language other than English... how will we know what it says?
 +
*** Jared: Google translate for an approximation
 +
*** Spot: I know some Arabic speakers who could review for us
 +
*** Chris T: I think we have a precedent for language sites: didn't we approve a Farsi site, for folks who speak Farsi from multiple countries?
 +
***** Spot: actually I think it was trademark approval for a site that wasn't fedoracommunity.org
 +
*** Jared: overall we don't care about language vs. geo as long as there isn't any conflicting namespace
 +
** Ticket 74: dk for denmark? dk for language or country?
 +
*** https://fedorahosted.org/board/ticket/74
 +
*** Spot: if it's for a language should be full language name, country or region should be country code, standardize on that and deal with odd cases as we need to
 +
*** Jared: spanish.fedoracommunity.org & espanol.fedoracommunity.org? - Spot that's fine, just make it clear languages spelled out
 +
** Ticket 75: China (zn, ch, tw)
 +
*** https://fedorahosted.org/board/ticket/75
 +
*** IIRC we'd said ch is okay, not the other two
 +
*** cn is the country code
 +
**** Spot: they should be getting cn....
 +
**** Jon: then give them cn
 +
**** Spot: do the other codes conflict?
 +
***** ch is switzerland - can't give them that
 +
***** cn is china - so that one is ok for the main website
 +
***** tw is taiwan - ask them not to use tw
 +
***** zn is not a country code (but we did grant an exception to the greece one as a bounce, Spot says this would be a similar exception - use it just as a redirect)
 +
 +
=== Meta Meeting Discussion ===
 +
 +
* Colin: Not a lot of time left, let's prioritize on what we have left
 +
* Spot/Jared: if we need to have more meetings to get it done rather than linger forever, we should do on a temp basis
 +
* Chris T: add a Wed meeting for a week or two to deal with backlog?
 +
** Agreed: Spot / Jon / Matt / Chris
 +
** next meeting 08 Sept 2010 @ 4 pm phone meeting
 +
** at that meeting we'll review if we need another extra credit meeting
 +
** the week after a bunch of us will be in Zurich
 +
 +
 +
=== Review of open tickets ===
 +
* Ticket 78: Vision statement
 +
** when will we be ready to vote on vision statement?
 +
*** mizmo - once we have a statement we agree on we should try to come up with 3-4 shorter term mini vision statements, focuses for the immediate future/etc., draw them out too because they may change the wordsmithing of the vision statement
 +
*** deadline: board meeting Monday 27 Sept, phone meeting - includes vision statement AND short term goals....
 +
*** homework - chime in on list
 +
* Ticket 79: Anthropology Report
 +
* Ticket 81: start.fedoraproject.org
 +
** #action Jared will be working with marketing team, mentioned to Robyn but not whole team yet so will follow back up on
 +
* Ticket 82: Charter for Community Working Group
 +
** #action Rex has ticket and posted an update to the list this morning
 +
* Ticket 83: Revisit Updates Vision
 +
** #action Rex to start conversation on his concern with the updates vision to get to a point it can be thumbs'ed up or thumbs-ed down
 +
* Ticket 84: Annual User Survey
 +
** Jon & Jared: think the answer is yes, but did we learn anything from the last one? (Anthropology report)
 +
** Jared: dont think we've done any actionable items on it - if we're not taking action on data we do have why collect more?
 +
** Spot: not a user survey, a contributor survey. Not folks who just consume. Request here is to ask folks who are not contributors too.
 +
** Spot is okay with ticket #84 if Robyn is doing it, not biased, knows what she is doing and has a good approach proposed
 +
 +
=== Other Board Business ===
 +
 +
==== IRC Meetings? ====
 +
* Matt: not getting stuff done, just answering questions.
 +
** Mizmo: important but more like office hours
 +
** Jared: homework for next Wed's meeting - less IRC meetings, have them at different times than phone meetings or board meetings? extra office hours? How should this be structured?
 +
** Matt: no less than monthly on IRC -how has turnout been? Have always been able to use up the hour. Bi-weekly makes sense maybe.
 +
** Smooge: people feel like there's a bunch of pent up 'are you really listening'
 +
** Mizmo: suggested maybe having office hours bi-weekly, but not every board member has to go, maybe rotating duty for 4-5 board members a week.... then have regular board meetings weekly on phone?
 +
 +
==== Helpful things to do in the next week ====
 +
* Look over blocker list and help out
 +
* Help get the word out on the systemd test day on Sept. 9 (https://fedoraproject.org/wiki/Test_Day:2010-09-09_Systemd)
 +
* Look at vision statement thus far on advisory-board list. Need a vision statement we can agree on and ~3ish short term goals for taking action towards that vision.
 +
** Thread beginning: http://lists.fedoraproject.org/pipermail/advisory-board/2010-August/009026.html
 +
* Think about our meeting structure. Homework for next Wed's meeting - less IRC meetings, have them at different times than phone meetings or board meetings? extra office hours? How should this be structured?
 +
 +
=== Action Items ===
 +
* #action jsmith to update meeting times on wiki page (wiki/Board, wiki/Board - past meetings info box)
 +
* #action mizmo & jstanley to talk to mmcgrath about setting it up on the existing fedora blogs system blogs.fedoraproject.org
 +
* #action mdomsch to ask luxemborg peeps if they intend to put lu.fedoracommunity.org as a redirect to be.fedoracommunity.org - https://fedorahosted.org/board/ticket/72
 +
* #action Rex has ticket and posted an update to the private list this morning - community charter group
 +
* #action Rex to start conversation on his concern with the updates vision to get to a point it can be thumbs'ed up or thumbs-ed down
 +
*  #action Jared will be working with marketing team on start.fedoraproject.org, mentioned to Robyn but not whole team yet so will follow back up on
 +
 +
== Next meeting ==
 +
* Next meeting: Wed 08 September 2010, phone meeting 4 pm, regrets CTyler
 +
** Should we invite FESCo? FAMSCo? A particular SIG?
 +
* Next meeting after that: Friday 10 September 2010, public IRC meeting #fedora-board-meeting
 +
* Then 13 Sept 2010 Phone meeting
 +
* Then 20 Sept 2010 IRC
 +
* Then 27 Sept 2010 Phone deadline for vision muahahaha
  
  
 
[[Category:Board meetings]]
 
[[Category:Board meetings]]

Latest revision as of 20:15, 3 September 2010

Contents

[edit] Board Meeting 03 Sep 2010

[edit] Roll Call

  • Present: Chris Tyler, Jared Smith, Máirín Duffy, Jon Stanley, Matt Domsch, Colin Walters, Tom 'spot' Callaway, Stephen 'Smooge' Smoogen
  • Regrets: Rex Dieter
  • MIA: Chris Aillon
  • Assigned meeting secretary: Máirín Duffy

[edit] Agenda

  • Updates
  • Top Tickets
  • Other Board Business

[edit] Updates

  • F14 progressing towards Beta
    • Still lots of blockers on the blocker list, unfortunately
      • systemd go/no-go decision at some point? (Yes, when is up to FESCo)
      • Jared start convos about the feature process
        • does there need to be something more formal than the wiki page
        • want to ensure features will interact well with other features too
        • FESCo with primary responsibility of figuring this out - want to have joint meeting with FESCo deciding on these things
    • Please try to get people involved in Test Days
  • New Meeting Time?
    • Friday PM meetings are tough b/c easy to forget things over weekend
    • only got 8 responses to whenisgood.net, 4 times everyone can make so far (All Eastern Time):
      • Add here if you're OK with any - walters spot mizmo
      • 2 pm on Monday - jsmith jstanley ctyler mdomsch
      • 4 pm on Monday - jstanley jsmith
      • 2 pm on Wednesday - Matt ctyler
      • 4 pm on Wednesday - jstanley jsmith
    • Monday general a good time for meetings - start week on the right foot, but also sometimes can get cancelled from holidays
    • 1 hour long, but block of 1.5 hours just-in-case (follow-up convos, etc)
    • So far favorite time seems to be 2 pm on Monday
      • won't meet next Monday
      • IRC meeting next week (10 Sep)
      • pick up with Monday schedule on (13 Sep)
      • #action jsmith to update meeting times on wiki page (wiki/Board, wiki/Board - past meetings info box)
  • Is the Board working as it should?
    • Email from Sankarshan http://lists.fedoraproject.org/pipermail/advisory-board/2010-September/009193.html
    • Matt:
      • has not had as much time as he's wanted to devote to board stuffs
      • some items should have fast turnaround times - e.g., fedoracommunity.org domains - but we're been lagging on these
    • Jon:
      • can we have a way to fast-track these small items? they only should take a day or two
    • Jared:
      • should just take care of it on the mailing list right?
      • a lot of this stuff could be done on the list
      • haven't seen as many posts from board members on the advisory-board list
      • try to communicate more on the board list if you haven't been
      • shouldn't have to wait for next phone meeting to take care of small things like trademark agreements & community domains
    • Colin:
      • review after commit? can they just put up a site and notify us, within a week after the site is up, they can get approval to continue?
    • Jared:
      • should definitely have website up & running before we do the approval
      • maybe we assign a temp domain, temp39.fedoracommunity.org until we approve it formally
      • no blanket approval on requested domain name only - need to see the site too
    • Matt:
      • How involved are we individually on messages on advisory board.... I read it a lot but don't necessarily post a whole lot; it's just how I tend to operate. For example, the last thread, I jumped in, but I don't want to go back and forth just for the sake of doing so
    • Jared:
      • important once in a while just to say hey we're listening & paying attention
      • past members of board/fesco/community - a lot feel like they are ignored, nobody is giving them feedback that they've heard what was said
      • don't have to agree all the time, but make it clear we're listening - maybe just not ready to jump in yet
    • Jon:
      • when I do post my posts tend to be dissected in the most negative way possible :(
    • mizmo:
      • Frustrated about talking about doing rather than doing
    • Smooge:
      • Things take longer when you're trying to build consensus
      • Miscommunication easy over terminology eg.
      • Take longer to communicate on a board to make sure everyone uses same words with same meanings since so much communication is 'overloaded'
    • Jared:
      • Not the only one frustrated
      • As much communication as possible on mailing list before meeting
    • Mizmo:
      • idea for shared blog for board
      • easier to moderate commentary
      • one place to go to see what board's working on
      • some concerns about board blog vs individual board member blogs
    • Jared:
      • #action mizmo & jstanley to talk to mmcgrath about setting it up on the existing fedora blogs system blogs.fedoraproject.org
    • How do we hold each other accountable?
      • if you say you are gonna do something....
      • list of tickets... we haven't gotten so far on 'em
      • we haven't gone through as often as we should to close them
      • during meetings only have time for top 5-6 tickets, a lot more in there
      • if you think i should be doing x on a ticket and aren't, feel free to call me on it
    • Spot:
      • anybody interested in triaging the trac queue? (someone who's been on board a while would be good for backhistory on issues)
    • Ctyler:
      • is there an RSS feed for open tickets in a trac?
    • Mdomsch:
      • after fedoracommunity.org domain requests, only about 12 tickets so not a huge task to triage
  • Outstanding community domain requests
    • Ticket 72: lu.fedoracommunity.org
      • https://fedorahosted.org/board/ticket/72
      • Belgium & Luxemborg
      • Matt in favor of lu because Belgium folks hosting it
        • Smooge, Jared, Matt, Jon in favor
        • Chris T (re: Spot's comment)- isn't mockup part of the process?
        • Matt: is lu.fco going to point to be.fco? That's what Matt thought - we can ask for clarification
    • Jared: keyword in trac for community domain requests to make it easy to pull up a report?
      • Matt: 'fedoracommunity' or 'fedoradomain'?
      • Spot: 'community domain request"
      • Matt: Here's the trac report for community domain requests: https://fedorahosted.org/board/report/1
      • Jared: Everybody on the board is now a trac admin
    • Ticket 73: arabic
      • Language rather than geography. from our mailing list that would be fine
      • https://fedorahosted.org/board/ticket/73
      • we still need to see content for what they want to post
      • Jon: I don't understand any language other than English... how will we know what it says?
      • Jared: Google translate for an approximation
      • Spot: I know some Arabic speakers who could review for us
      • Chris T: I think we have a precedent for language sites: didn't we approve a Farsi site, for folks who speak Farsi from multiple countries?
          • Spot: actually I think it was trademark approval for a site that wasn't fedoracommunity.org
      • Jared: overall we don't care about language vs. geo as long as there isn't any conflicting namespace
    • Ticket 74: dk for denmark? dk for language or country?
      • https://fedorahosted.org/board/ticket/74
      • Spot: if it's for a language should be full language name, country or region should be country code, standardize on that and deal with odd cases as we need to
      • Jared: spanish.fedoracommunity.org & espanol.fedoracommunity.org? - Spot that's fine, just make it clear languages spelled out
    • Ticket 75: China (zn, ch, tw)
      • https://fedorahosted.org/board/ticket/75
      • IIRC we'd said ch is okay, not the other two
      • cn is the country code
        • Spot: they should be getting cn....
        • Jon: then give them cn
        • Spot: do the other codes conflict?
          • ch is switzerland - can't give them that
          • cn is china - so that one is ok for the main website
          • tw is taiwan - ask them not to use tw
          • zn is not a country code (but we did grant an exception to the greece one as a bounce, Spot says this would be a similar exception - use it just as a redirect)

[edit] Meta Meeting Discussion

  • Colin: Not a lot of time left, let's prioritize on what we have left
  • Spot/Jared: if we need to have more meetings to get it done rather than linger forever, we should do on a temp basis
  • Chris T: add a Wed meeting for a week or two to deal with backlog?
    • Agreed: Spot / Jon / Matt / Chris
    • next meeting 08 Sept 2010 @ 4 pm phone meeting
    • at that meeting we'll review if we need another extra credit meeting
    • the week after a bunch of us will be in Zurich


[edit] Review of open tickets

  • Ticket 78: Vision statement
    • when will we be ready to vote on vision statement?
      • mizmo - once we have a statement we agree on we should try to come up with 3-4 shorter term mini vision statements, focuses for the immediate future/etc., draw them out too because they may change the wordsmithing of the vision statement
      • deadline: board meeting Monday 27 Sept, phone meeting - includes vision statement AND short term goals....
      • homework - chime in on list
  • Ticket 79: Anthropology Report
  • Ticket 81: start.fedoraproject.org
    • #action Jared will be working with marketing team, mentioned to Robyn but not whole team yet so will follow back up on
  • Ticket 82: Charter for Community Working Group
    • #action Rex has ticket and posted an update to the list this morning
  • Ticket 83: Revisit Updates Vision
    • #action Rex to start conversation on his concern with the updates vision to get to a point it can be thumbs'ed up or thumbs-ed down
  • Ticket 84: Annual User Survey
    • Jon & Jared: think the answer is yes, but did we learn anything from the last one? (Anthropology report)
    • Jared: dont think we've done any actionable items on it - if we're not taking action on data we do have why collect more?
    • Spot: not a user survey, a contributor survey. Not folks who just consume. Request here is to ask folks who are not contributors too.
    • Spot is okay with ticket #84 if Robyn is doing it, not biased, knows what she is doing and has a good approach proposed

[edit] Other Board Business

[edit] IRC Meetings?

  • Matt: not getting stuff done, just answering questions.
    • Mizmo: important but more like office hours
    • Jared: homework for next Wed's meeting - less IRC meetings, have them at different times than phone meetings or board meetings? extra office hours? How should this be structured?
    • Matt: no less than monthly on IRC -how has turnout been? Have always been able to use up the hour. Bi-weekly makes sense maybe.
    • Smooge: people feel like there's a bunch of pent up 'are you really listening'
    • Mizmo: suggested maybe having office hours bi-weekly, but not every board member has to go, maybe rotating duty for 4-5 board members a week.... then have regular board meetings weekly on phone?

[edit] Helpful things to do in the next week

[edit] Action Items

  • #action jsmith to update meeting times on wiki page (wiki/Board, wiki/Board - past meetings info box)
  • #action mizmo & jstanley to talk to mmcgrath about setting it up on the existing fedora blogs system blogs.fedoraproject.org
  • #action mdomsch to ask luxemborg peeps if they intend to put lu.fedoracommunity.org as a redirect to be.fedoracommunity.org - https://fedorahosted.org/board/ticket/72
  • #action Rex has ticket and posted an update to the private list this morning - community charter group
  • #action Rex to start conversation on his concern with the updates vision to get to a point it can be thumbs'ed up or thumbs-ed down
  • #action Jared will be working with marketing team on start.fedoraproject.org, mentioned to Robyn but not whole team yet so will follow back up on

[edit] Next meeting

  • Next meeting: Wed 08 September 2010, phone meeting 4 pm, regrets CTyler
    • Should we invite FESCo? FAMSCo? A particular SIG?
  • Next meeting after that: Friday 10 September 2010, public IRC meeting #fedora-board-meeting
  • Then 13 Sept 2010 Phone meeting
  • Then 20 Sept 2010 IRC
  • Then 27 Sept 2010 Phone deadline for vision muahahaha