Meeting:Board meeting 2011-01-03

Board Meeting

03 January 2010

Roll Call

Present

• Toshio Kuratomi
• Jared Smith
• Joerg Simon (gobby only)
• Jaroslav Reznik
• David Nalley
• Rex Dieter
• Jon Stanley
• Tom Callaway
• Stephen Smoogen (late)

Absent

• Mo Duffy

Regards

• Assigned Secretary: Mo Duffy
• Substitute Secretary: Rex Dieter

Agenda

Updates Board business

Updates

• Catch up after the holidays and festivities
  • Contributor issue with regards to possible trademark violation
    • Spot working with Red Hat Legal to help resolve the issue, as they're a Red Hat partner
  • Slight clarification on the trademark guidelines with regards to theming (dropped the word "desktop" in front of "applications")
    • https://fedoraproject.org/w/index.php?title=Legal%3ATrademark_guidelines&diff=213724&oldid=155189

Board Business

• Welcome David Nalley to the Board
• Ticket 94: Revisit concept of IRC meetings/Board transparency

Concerns have been expressed that the Board does not operate as transparently as it possibly could. This discussion is around finding means to increase that level of transparency.

• • https://fedorahosted.org/board/ticket/94
  • Previously, there were twice monthly IRC meeting and phone meetings were Board business but there was a backlog so it was changed to weekly phone and bi-weekly Board "chats" with community
  • Proposal (from Spot): First meeting every month is phone meeting. Define topics to be discussed at second meeting which is an IRC meeting (half dedicated to the agenda, half dedicated to open Q and A)
    • Addition (jsmith): Mechanism to add things that come up in IRC
  • Pros and Cons of moving more Board business to IRC
  • Possibly use Fedora Talk to allow others to listen to (some?) phone calls -- and have complete logs of calls
  • Proposal(rdieter): flip flop between phone and IRC meetings
    • If we have IRC Board meetings need structure:
      • Agenda
      • Topics (via meetbot)
      • leader/moderator keeps us all on topic

Action: (spot): Will design a meeting protocol for IRC

• • Proposal(jreznik): phone calls recording
    • Action Item: jsmith to work on the Fedora Talk server
    • Action Item: jsmith to investigate dial-in numbers (DIDs or DDIs) in other parts of the world (jreznik to help with the Czech Rep.)
    • private topics? todo: figure how to make sure no private issues are made public
      • All Board members would need to know what things can't go out publically/only be talked about in exectutive session
      • Luckily, those issues are few and far between
      • https://fedoraproject.org/wiki/Board_public_IRC_meetings

• The Board Goals for the coming year topic
  • Next step -- let's talk with fesco/famsco about what they like so that we can narrow it down.
  • Invite the folks to a meeting
    • We'll try to have two meetings, one with fesco, one with famsco

Action: jds2001 will start talking to fesco Action: ke4qqq and JoergSimon will start talking to famsco

• • Clarify what the goals mean (in terms of work, who does it, etc)
    • Goals affirmed (hopefully) by the SCo's and plans for next steps in achieving them.

Action: Have a governance hackfest at fudcon to make some strawman proposals for how Fedora is governed

• • We need to get better with logistics and budget management outside the US
    • Budget has traditionally been managed between FAMSCo and Red Hat's community architecture team, and not by the Board
    • Certainly this is a topic that can be discussed at FUDCon as well (JoergSimon will prepare that topic for FUDCon)

• Any other business?

Other notes

• Next meeting: Friday, January 7th (IRC meeting / office hours)
  • jsmith to send an email to announce, devel-announce, and users to get more community input on Board goals