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m (Adamwill moved page QA:Sponsoring New Members to QA:SOP Sponsoring New Members: follow naming convention)
(whoops. i didn't remember this existed. let's quietly make it a redirect to the new one i wrote)
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#REDIRECT [[QA:SOP_new_member_welcome]]
 
 
This SOP documents how new members of the [[QA]] group should be verified and sponsored.
 
 
 
== Checking for applicants ==
 
 
 
All group members with sponsorship rights should receive an email whenever someone applies to the group. The email comes from {{code|accounts AT fedoraproject DOT org}} and has a subject like {{code|Fedora 'qa' sponsor needed for (username)}}. You can also view all outstanding membership requests on the [https://admin.fedoraproject.org/accounts/group/view/qa FAS group page].
 
 
 
== Verifying applicants ==
 
 
 
If the applicant subscribes to the {{fplist|test}} mailing list and sends a self-introduction mail - and the self-introduction mail seems genuine and not just auto-generated - this is enough to consider the applicant genuine and approve the application. If the applicant is already an active Fedora contributor in other teams, and you as a sponsor can verify that, this also is sufficient verification.
 
 
 
Otherwise, we must contact the applicant somehow to verify they are a real person and genuinely interested in joining the QA team.
 
 
 
=== IRC ===
 
 
 
If someone who's clearly the applicant is active on IRC and you confirm interest with them there in normal conversation, this is sufficient verification and their application can be approved.
 
 
 
=== Email ===
 
 
 
If the applicant does not send a self-introduction mail and is not obviously an existing Fedora contributor or active on IRC, a sponsor should contact them via email to confirm their interest. When making contact by email, you '''must''' ensure the mail is also sent to {{code|qa-sponsors AT fedoraproject DOT org}}, in order to let all the other sponsors know that you are contacting applicants and avoid duplicate contacts.
 
 
 
Here is a template you can use for these contacts:
 
<pre>
 
Hi there! Thank you very much for applying to the Fedora QA team, we
 
appreciate your volunteering. Unless we missed it, you have not sent a
 
self-introduction mail to the mailing list, so we just need to confirm
 
your interest before approving your membership. Could you please
 
confirm that you are interested in joining the Fedora QA team, and you
 
have read and understood https://fedoraproject.org/wiki/QA/Join ? If
 
so, please reply, and feel free to tell us a little about yourself too,
 
if you like. Thanks again!
 
</pre>
 
 
 
In all cases, set the {{code|Reply-to}} of your email to the {{code|qa-sponsors}} address. When contacting a single applicant, please address the mail to the applicant, and CC the {{code|qa-sponsors}} address. When contacting multiple applicants at once, please address the mail to {{code|qa-sponsors}} and '''BCC''' (not CC) the applicants, to avoid disclosing their email addresses to each other. If you do this, please ensure you contact ''all'' currently-waiting applicants, so other sponsors will know that all applicants up to the time of your email have been contacted.
 
 
 
Once an applicant provides a reasonable response to the contact mail, their application can be approved.
 
 
 
== Sponsoring applicants ==
 
 
 
Once an applicant has been verified, approving their application is simple: all you have to do is click ''Sponsor'' in the FAS interface. No other action is needed at this time, and any sponsor may sponsor a properly-verified applicant.
 
 
 
[[Category:QA SOPs]]
 

Latest revision as of 11:28, 21 January 2020