Budget Request and Reimbursement Guidelines
All budget requests over $2000 need to be approved by FAmSCo. Regions deal with requests up to $2000 and each one has its own guidelines and rules for budget requests and reimbursements:
- APAC (Asia and Pacific)
- EMEA (Europe, Middle East and Africa)
- LATAM (Latin America)
- NA (North America)
Having others pay for you
You can avoid being a middle-man by having certain other people pay bills directly. This is recommended whenever possible!
- In APAC, Harish Pillay is your point of contact, and he in turn bills the expense to the Community Architecture budget.
- In NA, EMEA, and LATAM, we have community credit cards that can be used for expenses. The receipts are collected by the card's main point of contact, and Red Hat pays the credit card bill from the Community Architecture budget. The points of contact are John Rose (NA), Joerg Simon (EMEA), and Neville Cross (LATAM). See our community credit card process page for more information.
Paying for things yourself
In order to be reimbursed for Fedora-related expenses that you pay out of your own pocket, you must be able to be reimbursed via PayPal.
As stated earlier, every expense related to Fedora must have a receipt.
Your Fedora wiki user page must be updated with information about yourself, what you do in Fedora, etc. This is necessary because it allows financial auditors to give a "+1" to the expenses, because they can see the connection to Fedora.
Expenses must be submitted within two weeks of being incurred.