Archive:FUDCon:KualaLumpur 2012/Budget

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Travel Information


There are a number of hotels approximately 3-5km from the venue ranging from cheap to expensive.

Company Phone Rate Distance to Venue Notes
Hotel Sri Petaling +60390582323 MYR184 for 2 person room,
MYR310 for 4 person room
4KM Also have hall facilities. Plenty of food areas nearby
Hotel 128 +60389940332 MYR148 for 2 person room,
MYR 188 for 3 person room
Palace Golden Horses +60389464888 MYR300 per 2 person room 4KM High end hotel, free internet

The venue is also near the Bukit Jalil & Sri Petaling LRT station and we will be providing shuttle service to pick people up from/to the LRT stations.

Route from Bukit Jalil LRT to venue (2KM) :

Route from Sri Petaling LRT to venue (2KM) :

Hotel Availability

Checked on Feb 29 2012:

Hotel Sri Petaling (from 17 May to 22 May)

  • Superior King (2person) - 20 available
  • Superior Twin (2person) - 20 available
  • Family Standard (up to 3) - 1 available
  • Family Superior (up to 4) - 5 available
  • Family Deluxe (up to 4) - 4 available

Hotel 128 (can't get reservation timings)

  • Superior Room Type 1 (Queen x 1) - has 30 rooms
  • Superior Room Type 2 (Single x 2) - has 3 rooms
  • Family Room Type 1 (Queen x 1 + Single x 1) - has 12 rooms
  • Family Room Type 2 (King x 1) - has 3 rooms

Palace of the Golden Horses (reservation room max is 9 online)


Malaysia uses 240V UK power socket.

Remember to bring the correct adapter if you are coming from overseas.

Internet around the City

You can find free wireless connection around the city at certain coffeeshops and restaurants. Some main ones which usually have wifi:

  • McDonalds
  • KFC
  • Starbucks
  • Old Town White Coffee


You can also grab a 3G prepaid sim for internet, they are relatively cheap and should be decent enough for browsing the internet.

You will need to activate the daily plans before using, else you'll be charged by bytes which is very expensive. So make sure you follow the steps provided by the provider to activate. Usually the activation simply requires sending some SMS to a particular number.


Current Estimated Rough Budget

Excluding flight

Cut off point: 70 sponsored attendees including crew and volunteers.

Budget is mainly based on quite-worst-case scenario prices.

Item Cost Per Unit (MYR) Quantity Total (MYR)
T-shirt 37 70 2590
Lunch/Tea for 3 days 20 * 3 70 4200
Lanyard/Badges 6 150 900
Vertical banners with stand 195 6 1170
10feet x 2feet banner 400 400
Swag (nicetohave) 1000 1000
Social event (FOODCon) 3000 3000
Misc utensils (scissors, paper, markers, etc) 150 150
Bus charter 1000 1000
Audio / Visual equipment
Electrical/networking equipment
Hotel 180*5days 10 9000
Total 23410 (~USD 7500)


  • very bad case scenario 1, 20 from christchurch (most expensive airasia flight) - 18000 USD
  • very bad case scenario 2, 20 from mumbai - 13500 USD
  • good case scenario 1, 20 from around SEA - ~6400 USD
  • good case scenario 2, 5 from expensive area, 15 from SEA - ~9500 USD
  • likely scenario, 3 from .ph, 3 from .vn, 1 from .jp, 2 from .au, 5 from .in, 1 from .cn, 3 from around SEA - ~7800USD

stuff from bid document, preserve for now


# Name need sponsorship? Vegetarian T-shirt size Roomshare? Hotel booked E-mail Comments
7 Rifka Hayati No No M Stay-at-home - laftblack (at) Volunteer
8 Michel A. Salim No No S Stay-at-home - salimma (at) Attendee
9 Satria Aji Mufatra No No XL Stay-at-home -,, Volunteer
10 Harish Pillay No No XL yes no, CommArch


StableFormation quote for banner similar to our Freedom/Infinity/Voice banner from RH, and tshirt with vinyl printing -

DreamShocker quote for sticker, tshirt, and badges -

Item Price per Unit Notes
T-Shirt MYR37 rubberized printing, similar to FUDCon Pune tshirt
Lanyard with logo MYR6
Vertical banner with stand MYR195
10feet x 2feet banner MYR400
8X8cm sticker (400 pcs) MYR325.00 Fedora logo
1 inch badges (200 pcs) MYR360.00 Fedora logo


Item Availability Details
Projectors Available The host's rooms are equipped with projectors.
Audio (for main hall) Available Main halls are equipped with audio systems.
Power extensions  ? Rent? Buy? Anybody got plenty and can let us borrow?


(a.k.a FUDPub)

More details to be confirmed. Projected budget is 1000USD.

Possible options:

  • BBQ at hotel's pool
  • Dinner at a restaurant
  • Dinner at a beachside restaurant, at Bagan Lalang beach - need cost for transportation
  • Hangout in iCity ? - theres a number of restaurants around - need cost for transportation


Possible catering partners (Lunch + Tea break):


Company Phone Note
Udi Enterprise +60380681912


Company Phone Note
Ahimsa Vegetarian Restaurant 016-336 6949 1st Floor Carrefour Sri Petaling

Transport from Accommodation to Venue

  • Chartered bus (42 person) would cost 200USD per day
  • APIIT might provide a bus for free where we'll need to cover the diesel and driver payment ourselves, but that is to be confirmed