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= Introduction =
= Introduction =


Fedora Mindshare is our outreach steering committee and represents the outreach leadership in Fedora. Mindshare aims to help outreach teams to reach their targets in a more effective way, by unifying and sharing their working process through an optimized and standardized communication. It consists of mostly appointed, but also elected members.
The Fedora Mindshare Committee represents the outreach leadership in Fedora. Mindshare aims to help outreach teams to reach their targets in a more effective way, by unifying and sharing their working process through an optimized and standardized communication. It consists of mostly appointed, but also elected members.


= Responsibilities =
= Responsibilities =


Mindshare will take care of some responsibilities hold actually by other teams, adding some more strategical responsibilities to make sure communication and sharing of ideas, actions and projects can be guaranteed.
Mindshare takes care of some responsibilities hold actually by other teams, adding some more strategical responsibilities to make sure communication and sharing of ideas, actions and projects can be guaranteed.
These include:
These include:
* Communication between teams (outreach teams rely on the work of other groups). Mindshare will make sure all information from technical teams will get out in time to all outreach teams, working out also a common strategy with Marketing of how to communicate them outside and how to manage them within all outreach teams.
* Communication between teams (outreach teams rely on the work of other groups). Mindshare ensures all information from technical teams will get out in time to all outreach teams, working out also a common strategy with Marketing of how to communicate them outside and how to manage them within all outreach teams.
* Ambassadors activity: Mindshare will create templates to help ambassadors to work more effectively. Not only by providing report templates, but also by asking them once a year to compile a short survey. This can help to get real information whether an ambassador is active or not and will not result too binding.
* Ambassadors activity: Mindshare will create templates to help ambassadors to work more effectively. Not only by providing report templates, but also by asking them once a year to compile a short survey. This can help to get real information whether an ambassador is active or not and will not result too binding.
* Motivate contributors to work also in other groups, providing easier access to funding and more autonomy. This challenging part will need some verifying tools (TBD)
* Motivate contributors to work also in other groups, providing easier access to funding and more autonomy. This challenging part will need some verifying tools (TBD)
* Mindshare will take over all decisional responsibilities left on FAmSCo. Administrative responsibilities will be handled by FAmA, which will consist mainly by treasurers and FAmA admins.  
* Mindshare takes over all decisional responsibilities left on FAmSCo. Administrative responsibilities will be handled by FAmA, which will consist mainly by treasurers and FAmA admins.  
* CommOps will be part of Mindshare and take care of the ''operations'' inside Fedora. CommOps will lead the communication between technical and outreach teams.
* CommOps which is part of Mindshare takes care of the ''operations'' inside Fedora. CommOps will lead the communication between technical and outreach teams.
* Sharing best practices: Mindshare will take down barriers or whatever is blocking sharing best practices. All teams and all regions can learn from each other and apply successful practices to their local community.
* Sharing best practices: one of the Mindshare's goals is to take down barriers or whatever is blocking sharing best practices. All teams and all regions can learn from each other and apply successful practices to their local community.
* Mindshare will still drive one of the biggest groups we have in Fedora, Ambassadors. Mindshare's goal will be to unify ambassadors more and more, also by dropping the actual Regions. They are not helping communication and were created mostly for organizational aspects. FAmA (with treasurers) will help to sort out regional aspects and meetings, but having a unique ambassadors group will help in several ways to be more effective again.
* Mindshare will also try to unify ambassadors more and more, also by dropping the actual Regions. They are not helping communication and were created mostly for organizational aspects. FAmA (with treasurers) will help to sort out regional aspects and meetings, but having a unique ambassadors group will help in several ways to be more effective again.
* Budget: Without regions also the (ex-)regional budgeting process needs a slight change. Mindshare will, in collaboration with the FCAIC and consequently with the Council, take care of the Fedora outreach budget (sum of the 4 regional budgets). Minor funding requests can be handled directly by FAmA and treasurers, more important expenses will go through Mindshare, in order to be able and track even necessary reports the Council needs.
* Budget: Without regions also the (ex-)regional budgeting process changes. Mindshare will, in collaboration with the FCAIC and consequently with the Council, take care of the Fedora outreach budget (sum of the 4 regional budgets). Minor funding requests can be handled directly by FAmA and treasurers, more important expenses will go through Mindshare, in order to be able and track even necessary reports the Council needs.
* Marketing as part of Mindshare will drive the other teams by providing messages, strategies and talking points for ambassadors. A good collaboration with the other teams is necessary.
* Marketing as part of Mindshare will drive the other teams by providing messages, strategies and talking points for ambassadors. A good collaboration with the other teams is necessary.


= Why Mindshare =
= Making Decisions =


== What we are doing well ==
{{side box|
Consensus decision-making aims to be:


* Events: Ambassadors are organizing minor events and are present at the main events with talks and booths.
*'''Agreement Seeking:''' A consensus decision-making process attempts to help everyone get what they need.
* Budget process: Our regional budget process is working.
*'''Collaborative:''' Participants contribute to a shared proposal and shape it into a decision that meets the concerns of all group members as much as possible.
* Design & Web: Despite all problems these two groups are working and offer a good user experience.
*'''Cooperative:''' Participants in an effective consensus process should strive to reach the best possible decision for the group and all of its members, rather than competing for personal preferences.
* Marketing: Marketing is doing a great job with Fedora Magazine and Talking points.
*'''Egalitarian:''' All members of a consensus decision-making body should be afforded, as much as possible, equal input into the process. All members have the opportunity to present, and amend  proposals.
* Docs: We have docs! No kidding, actually it is worth to point that out, because the team is very very very small.
*'''Inclusive:''' As many [[wiktionary:stakeholder|stakeholders]] as possible should be involved in the consensus decision-making process.
*'''Participatory:''' The consensus process should actively solicit the input and participation of all decision-makers


== What is going wrong ==
— from [https://en.wikipedia.org/wiki/Consensus_decision-making#Objectives Wikipedia on Consensus decision-making]


* Communication: All the pros are done by the single teams, there is no communication, no plan or process that helps contributors to do their job better.
}}
* Best practices: Some practices are very good, but we don’t share them, why?
Many basic decisions are made through a process known as "'''lazy approval'''", in which general consent is assumed unless valid objections are raised within a period of time — generally three to seven days, although the timeframe should be stated each time and should be proportionate to the impact of the action. This process is used for decisions with short-term consequences and which can be easily reversed. Any project member can ask for the deadline to be extended or the decision escalated to require full consensus.
* Reporting: We are not reporting about events as the Council is expecting, without good reports we won’t get the budget we need.
* Marketing: Unfortunately Marketing is totally disconnected now, its messages should drive outreach teams again.
* Local communitites: We got a lot of people from local communities in the past without helping them. Time has changed, and we should think about helping them to get new contributors again.
* Ambassadors: Ambassadors work per single region, there is no reciprocity with other regions.
* Funding: Regions work country-wise; tickets get approved only by few people and funding requests are granted mostly to the same people.
* Budgeting: Ambassadors are not applying budget.next, they work as before. The Council this year started to fund events if there is a good idea, a plan and a possible outcome. This means also correct reporting and a good event planning. Without inputs from Marketing or Design this is almost impossible.


= How should Mindshare look like =
More significant decisions are made through a process of '''full consensus'''. In order to pass, these decisions need three positive votes (+3) and ''no'' negative votes (-1). A negative vote immediately halts the process and requires discussion. Therefore, in order to remain valid, negative votes must be supported with a specific concerns about the poposal, and suggestions for what could be changed in order to make the proposal acceptable. A vote of "0" is sometimes used to indicate a disagreement but willingness to stand aside; this should also be accompanied with an explanation.
 
This model matches Fedora's "Friends" foundation, which calls for finding acceptable consensus to serve the interests of advancing free software. It works because we work together in a community of mutual respect even when we disagree.
 
In general, Mindsharel conducts business in public discussion, and any Fedora project member can add more opinions and thoughts. It is the duty of the Mindshare Committee to take concerns raised in this way into serious consideration, but only Mindshare members' votes are binding in the final tally.
 
{{clear}}
 
= Composition =


[[File:Screenshot_from_2017-09-22_23-33-02.png|400px]]
[[File:Screenshot_from_2017-09-22_23-33-02.png|400px]]


Mindshare has appointed and elected members, and initially the following teams have at least a seat:
Mindshare has appointed and elected members, and initially there will be 9 seats:


* FCAIC
* FCAIC (chair)
* Ambassadors (2 appointed members)
* Ambassadors (2 appointed members)
* Design & Web (appointed)
* Design & Web (appointed)
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* Marketing (appointed)
* Marketing (appointed)
* Commops (appointed)
* Commops (appointed)
* 2 Elected seats (members of outreach teams)
* 2 elected seats


'''Note''': The minimum of elected representatives is 2; 3 representatives are elected when the number of seats would otherwise be even.
'''Note''': The minimum of elected representatives is 2; 3 representatives are elected when the number of seats would otherwise be even.


= Target =
== Current Members ==
 
* Elected Representative: ''(f27-f28)''
* Elected Representative: ''(f27)''
* FCAIC: '''Brian Exelbierd'''
* Ambassador Representative:
* Ambassador Representative:
* Marketing Representative:
* CommOps Representative:
* Design & Web Representative:
* Docs Representative:
 
== Contact Info ==
 
TBD
Mindshare will probably use a public Mailing List only.
 
== Meetings ==


Mindshare should start its activity with the F27 release cycle. It is almost impossible to preview all kind of issues, responsibilities and actions, therefore it is important to start with a clear concept and give Mindshare the possibility to improve and add responsibilities when topics come up.
The Fedora Mindshare Committee does hold regular public IRC meetings to discuss current issues, to clear through anything outstanding which can be quickly resolved, and to ensure that nothing important is left in limbo. All members are be expected to regularly communicate what's going on in their area, through blog posts or other public updates.

Revision as of 20:32, 25 October 2017

This page is a draft only
It is still under construction and content may change. Do not rely on the information on this page.

Introduction

The Fedora Mindshare Committee represents the outreach leadership in Fedora. Mindshare aims to help outreach teams to reach their targets in a more effective way, by unifying and sharing their working process through an optimized and standardized communication. It consists of mostly appointed, but also elected members.

Responsibilities

Mindshare takes care of some responsibilities hold actually by other teams, adding some more strategical responsibilities to make sure communication and sharing of ideas, actions and projects can be guaranteed. These include:

  • Communication between teams (outreach teams rely on the work of other groups). Mindshare ensures all information from technical teams will get out in time to all outreach teams, working out also a common strategy with Marketing of how to communicate them outside and how to manage them within all outreach teams.
  • Ambassadors activity: Mindshare will create templates to help ambassadors to work more effectively. Not only by providing report templates, but also by asking them once a year to compile a short survey. This can help to get real information whether an ambassador is active or not and will not result too binding.
  • Motivate contributors to work also in other groups, providing easier access to funding and more autonomy. This challenging part will need some verifying tools (TBD)
  • Mindshare takes over all decisional responsibilities left on FAmSCo. Administrative responsibilities will be handled by FAmA, which will consist mainly by treasurers and FAmA admins.
  • CommOps which is part of Mindshare takes care of the operations inside Fedora. CommOps will lead the communication between technical and outreach teams.
  • Sharing best practices: one of the Mindshare's goals is to take down barriers or whatever is blocking sharing best practices. All teams and all regions can learn from each other and apply successful practices to their local community.
  • Mindshare will also try to unify ambassadors more and more, also by dropping the actual Regions. They are not helping communication and were created mostly for organizational aspects. FAmA (with treasurers) will help to sort out regional aspects and meetings, but having a unique ambassadors group will help in several ways to be more effective again.
  • Budget: Without regions also the (ex-)regional budgeting process changes. Mindshare will, in collaboration with the FCAIC and consequently with the Council, take care of the Fedora outreach budget (sum of the 4 regional budgets). Minor funding requests can be handled directly by FAmA and treasurers, more important expenses will go through Mindshare, in order to be able and track even necessary reports the Council needs.
  • Marketing as part of Mindshare will drive the other teams by providing messages, strategies and talking points for ambassadors. A good collaboration with the other teams is necessary.

Making Decisions

Consensus decision-making aims to be:

  • Agreement Seeking: A consensus decision-making process attempts to help everyone get what they need.
  • Collaborative: Participants contribute to a shared proposal and shape it into a decision that meets the concerns of all group members as much as possible.
  • Cooperative: Participants in an effective consensus process should strive to reach the best possible decision for the group and all of its members, rather than competing for personal preferences.
  • Egalitarian: All members of a consensus decision-making body should be afforded, as much as possible, equal input into the process. All members have the opportunity to present, and amend proposals.
  • Inclusive: As many stakeholders as possible should be involved in the consensus decision-making process.
  • Participatory: The consensus process should actively solicit the input and participation of all decision-makers

— from Wikipedia on Consensus decision-making


Many basic decisions are made through a process known as "lazy approval", in which general consent is assumed unless valid objections are raised within a period of time — generally three to seven days, although the timeframe should be stated each time and should be proportionate to the impact of the action. This process is used for decisions with short-term consequences and which can be easily reversed. Any project member can ask for the deadline to be extended or the decision escalated to require full consensus.

More significant decisions are made through a process of full consensus. In order to pass, these decisions need three positive votes (+3) and no negative votes (-1). A negative vote immediately halts the process and requires discussion. Therefore, in order to remain valid, negative votes must be supported with a specific concerns about the poposal, and suggestions for what could be changed in order to make the proposal acceptable. A vote of "0" is sometimes used to indicate a disagreement but willingness to stand aside; this should also be accompanied with an explanation.

This model matches Fedora's "Friends" foundation, which calls for finding acceptable consensus to serve the interests of advancing free software. It works because we work together in a community of mutual respect even when we disagree.

In general, Mindsharel conducts business in public discussion, and any Fedora project member can add more opinions and thoughts. It is the duty of the Mindshare Committee to take concerns raised in this way into serious consideration, but only Mindshare members' votes are binding in the final tally.

Composition

Mindshare has appointed and elected members, and initially there will be 9 seats:

  • FCAIC (chair)
  • Ambassadors (2 appointed members)
  • Design & Web (appointed)
  • Docs (appointed)
  • Marketing (appointed)
  • Commops (appointed)
  • 2 elected seats

Note: The minimum of elected representatives is 2; 3 representatives are elected when the number of seats would otherwise be even.

Current Members

  • Elected Representative: (f27-f28)
  • Elected Representative: (f27)
  • FCAIC: Brian Exelbierd
  • Ambassador Representative:
  • Ambassador Representative:
  • Marketing Representative:
  • CommOps Representative:
  • Design & Web Representative:
  • Docs Representative:

Contact Info

TBD Mindshare will probably use a public Mailing List only.

Meetings

The Fedora Mindshare Committee does hold regular public IRC meetings to discuss current issues, to clear through anything outstanding which can be quickly resolved, and to ensure that nothing important is left in limbo. All members are be expected to regularly communicate what's going on in their area, through blog posts or other public updates.