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| {{header|qa}}
| | #REDIRECT [[QA:SOP_new_member_welcome]] |
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| This SOP documents how new members of the [[QA]] group should be verified and sponsored.
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| == Checking for applicants ==
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| All group members with sponsorship rights should receive an email whenever someone applies to the group. The email comes from {{code|accounts AT fedoraproject DOT org}} and has a subject like {{code|Fedora 'qa' sponsor needed for (username)}}. You can also view all outstanding membership requests on the [https://admin.fedoraproject.org/accounts/group/view/qa FAS group page].
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| == Verifying applicants ==
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| If the applicant subscribes to the {{fplist|test}} mailing list and sends a self-introduction mail - and the self-introduction mail seems genuine and not just auto-generated - this is enough to consider the applicant genuine and approve the application. If the applicant is already an active Fedora contributor in other teams, and you as a sponsor can verify that, this also is sufficient verification.
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| Otherwise, we must contact the applicant somehow to verify they are a real person and genuinely interested in joining the QA team.
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| === IRC ===
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| If someone who's clearly the applicant is active on IRC and you confirm interest with them there in normal conversation, this is sufficient verification and their application can be approved.
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| === Email ===
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| If the applicant does not send a self-introduction mail and is not obviously an existing Fedora contributor or active on IRC, a sponsor should contact them via email to confirm their interest. When making contact by email, you '''must''' ensure the mail is also sent to {{code|qa-sponsors AT fedoraproject DOT org}}, in order to let all the other sponsors know that you are contacting applicants and avoid duplicate contacts.
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| Here is a template you can use for these contacts:
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| {{pre|
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| Hi there! Thank you very much for applying to the Fedora QA team, we
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| appreciate your volunteering. Unless we missed it, you have not sent a
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| self-introduction mail to the mailing list, so we just need to confirm
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| your interest before approving your membership. Could you please
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| confirm that you are interested in joining the Fedora QA team, and you
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| have read and understood https://fedoraproject.org/wiki/QA/Join ? If
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| so, please reply, and feel free to tell us a little about yourself too,
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| if you like. Thanks again!
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| }}
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| In all cases, set the {{code|Reply-to}} of your email to the {{code|qa-sponsors}} address. When contacting a single applicant, please address the mail to the applicant, and CC the {{code|qa-sponsors}} address. When contacting multiple applicants at once, please address the mail to {{code|qa-sponsors}} and '''BCC''' (not CC) the applicants, to avoid disclosing their email addresses to each other. If you do this, please ensure you contact ''all'' currently-waiting applicants, so other sponsors will know that all applicants up to the time of your email have been contacted.
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| Once an applicant provides a reasonable response to the contact mail, their application can be approved.
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| == Sponsoring applicants ==
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| Once an applicant has been verified, approving their application is simple: all you have to do is click ''Sponsor'' in the FAS interface. No other action is needed at this time, and any sponsor may sponsor a properly-verified applicant.
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| [[Category:QA SOPs]]
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