Archive:FUDCon:KualaLumpur 2012/Budget

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FUDCon is the Fedora Users and Developer's Conference, an opportunity for all who contribute to or use Fedora to meet, learn, plan, and hack. This event is free and is open to everyone. To learn about what a FUDCon is like, you can view a video from the North American FUDCon 2009. Please read https://fedoraproject.org/wiki/FUDCon_organization_process and understand it thoroughly if you are a event organizing volunteer. If you are responsible for finding a good place, refer to the requirements listed in https://fedoraproject.org/wiki/FUDCon/Organization

Contents

Theme

Increasing contribution and contributors in APAC region.

Event Details

  • Venue:
    • APIIT (Bukit Jalil)
  • Date: 18th - 20th May 2012
  • Time: 9am 18th May, to 5pm 20th May

Location

About Kuala Lumpur

Kuala Lumpur, or simply KL, is the capital of Malaysia. Literally meaning "muddy estuary" in Malay, Kuala Lumpur has grown from a small sleepy Chinese tin-mining village to a bustling metropolis of around 6.5 million (city-proper population of 1.8 million) in just 150 years. With some of the world's cheapest 5-star hotels, great shopping and even better food, increasing numbers of travellers are discovering this little gem of a city.

Being almost in the center of South East Asia, KL is easy and cheap to get to from around South-East Asia. It is a popular tourist destination for shopping, and like most parts of Malaysia, food-hunting. You'll be able to find the entire range of Malaysian cuisine and as well as food from around the world. Foods from various cultures, Malay, Chinese, Indian, Arabic, Korean, Japanese, you name it, you will find a restaurant serving it somewhere in KL. For technology enthusiasts you will find a wide range of computing and electronic gadgets at attractive prices.

Greater KL, often referred to as the Klang Valley by locals which includes neighouring cities, is also the primary IT capital of Malaysia, where plenty of shops and companies are based in. A number of international FOSS events have been organized by local community, notably Mozilla AsiaCamp, Google DevFest, FOSS.my, MOSC.my, GeekCamp, Barcamp, WebCamp, CampusCamp and several others.

If you are into travelling, check out http://wikitravel.org/en/Kuala_Lumpur. There are a number of beaches, highlands, and historical spots around which might be of interests to some. Some recommended spots are:

About the Venue

http://en.wikipedia.org/wiki/APIIT#APIIT_TPM.2C_Malaysia

Why FUDCon in Kuala Lumpur, Malaysia?

Malaysia, especially Kuala Lumpur is an attractive city in South East Asia for its facilities, technological advancements and its FOSS Communities. Malaysia's FOSS Communites are backed by the government and as such displays that Malaysia has a strong FOSS Community: Open Source Developer Club, Fedora Malaysia Team, Ubuntu Malaysia Team and Malaysia Free and Open Source Software Society. And various FOSS related events such as Mozilla Asia Camp 2011, Malaysia Open Source Conference,Malaysian Government Open Source Software Conference have been held before as well.

APIIT/UCTI have also been a supporter of FOSS and have held various FOSS related events with the help of Malaysian FOSS communities. These events include Fedora Activity Day 2011, FOSS.my 2009 , Google Devfest 2011 and there is also a Fedora Activity Day 2012 already been planned. This spark of FOSS enthusiasm in Malaysia can be best nurtured by having events like FUDCon in Malaysia.

Travel Information

Visa

You may check visa requirements to enter Malaysia here: http://www.kln.gov.my/web/guest/requirement-for-foreigner and http://www.malaysia.org.au/travel6.html

Travellers from ASEAN countries does not require visa for less than 1 month entrance.

Getting to the venue

The venue is located not too far from Sri Petaling / Bukit Jalil LRT station (Sri Petaling line). There will be pickup bus available from the station to the venue.

If you are coming from the low cost terminal, first take the bus to KL Sentral, then, at KL Sentral, take the Rapid KL LRT to Masjid Jamek, from there you will need to switch to the Sri Petaling line, go out from the underground station to another station above ground. At Sri Petaling line, take the train to Sri Petaling station.

You may refer the railway map here: http://upload.wikimedia.org/wikipedia/commons/1/1a/Rapid_KL_map_%28with_regional_rail_lines%29.jpg

Flight

AirAsia (http://www.airasia.com) provides cheap flight from APAC countries into Malaysia. For most recent prices, check airasia.com.

Ticket prices

Following is a extract of AirAisa prices from major cities in APAC to MY. Based on http://fedora.foss.org.my/docs/fudcon-kl-2012/AirAsiaPrice.csv/view

[Note: the flight price list is currently being revised/updated]

Airport MYR Rates USD Rates Notes
Singapore (SIN) 110 36.70
Perth (PER) 1468 489.87 (Tiger Airways) (AirAsia: 2277.07MYR, 753USD)
Colombo (CMB) 925.14 308.71
Hanoi (HAN) 200 Vietnam Airlines (cheaper if sooner)
Tokyo (TYO) 3048 1017.10
Auckland (AKL) 1998 666.72
Phoenix (PHX) 8024 2677.57 (KLM)
Gold Coast (OOL) 2261.95 748
Melbourne (MEL) 2280.10 754
Brunei (BWN) 1485.84 494.25
Phnom Penh (PNH) 1469.66 486
Siem Riap (REP) 1414.93 470
Chengdu (CTU) 2311.31 767.75
Guangzhou (CAN) 1412.30 469.13
Guilin (KWL) 1363.19 452.81
Hong Kong (HKG) 1419.41 473.14
Bangalore (BLR) 1298.01 433.47
Chennai (MAA) 1301.68 434.40
Jakarta
Manila


Flight price listed in link above includes return flight, (regular prices, checked on Dec 15 2011, for flight in on 3rd May 2012, flight out on 8th May 2012). Early booking tend to be half the price cheaper under their promo price.

For other cities not available with AirAsia, please check http://www.malaysiaairlines.com or other airlines for other possible routes.

New: Try searching for your flights using this website : http://www.skyscanner.com.my/

Accommodation

There are a number of hotels approximately 3-5km from the venue ranging from cheap to expensive.

Company Phone Rate Distance to Venue Notes
Hotel Sri Petaling +60390582323 MYR184 for 2 person room,
MYR310 for 4 person room
4KM http://g.co/maps/zvn93 Also have hall facilities. Plenty of food areas nearby
Hotel 128 +60389940332 MYR148 for 2 person room,
MYR 188 for 3 person room
3KM http://g.co/maps/5vmzd
Palace Golden Horses +60389464888 MYR300 per 2 person room 4KM http://g.co/maps/3nk4d High end hotel, free internet

The venue is also near the Bukit Jalil & Sri Petaling LRT station and we will be providing shuttle service to pick people up from/to the LRT stations.

Route from Bukit Jalil LRT to venue (2KM) : http://g.co/maps/t2ejs

Route from Sri Petaling LRT to venue (2KM) : http://g.co/maps/6t2p2

Hotel Availability

Checked on Feb 29 2012:

Hotel Sri Petaling (from 17 May to 22 May)

  • Superior King (2person) - 20 available
  • Superior Twin (2person) - 20 available
  • Family Standard (up to 3) - 1 available
  • Family Superior (up to 4) - 5 available
  • Family Deluxe (up to 4) - 4 available

Hotel 128 (can't get reservation timings)

  • Superior Room Type 1 (Queen x 1) - has 30 rooms
  • Superior Room Type 2 (Single x 2) - has 3 rooms
  • Family Room Type 1 (Queen x 1 + Single x 1) - has 12 rooms
  • Family Room Type 2 (King x 1) - has 3 rooms

Palace of the Golden Horses (reservation room max is 9 online)

Power

Malaysia uses 240V UK power socket. http://en.wikipedia.org/wiki/BS_1363

Remember to bring the correct adapter if you are coming from overseas.

Internet around the City

You can find free wireless connection around the city at certain coffeeshops and restaurants. Some main ones which usually have wifi:

  • McDonalds
  • KFC
  • Starbucks
  • Old Town White Coffee

3G

You can also grab a 3G prepaid sim for internet, they are relatively cheap and should be decent enough for browsing the internet.

You will need to activate the daily plans before using, else you'll be charged by bytes which is very expensive. So make sure you follow the steps provided by the provider to activate. Usually the activation simply requires sending some SMS to a particular number.

Budget

Quotations

StableFormation quote for banner similar to our Freedom/Infinity/Voice banner from RH, and tshirt with vinyl printing - http://fedora.my/docs/fudcon-kl-2012/quote-stableformation/view

DreamShocker quote for sticker, tshirt, and badges - http://fedora.my/docs/fudcon-kl-2012/quote-dreamshocker

Item Price per Unit Notes
T-Shirt MYR37 rubberized printing, similar to FUDCon Pune tshirt
Lanyard with logo MYR6
Vertical banner with stand MYR195
10feet x 2feet banner MYR400
8X8cm sticker (400 pcs) MYR325.00 Fedora logo
1 inch badges (200 pcs) MYR360.00 Fedora logo

Equipments

Item Availability Details
Projectors Available The host's rooms are equipped with projectors.
Audio (for main hall) Available Main halls are equipped with audio systems.
Power extensions  ? Rent? Buy? Anybody got plenty and can let us borrow?

FOODCon

(a.k.a FUDPub)

More details to be confirmed. Projected budget is 1000USD.

Possible options:

  • BBQ at hotel's pool
  • Dinner at a restaurant
  • Dinner at a beachside restaurant, at Bagan Lalang beach - need cost for transportation
  • Hangout in iCity ? - theres a number of restaurants around - need cost for transportation

Catering

Possible catering partners (Lunch + Tea break):

Non-Veg

Company Phone Note
Udi Enterprise +60380681912


Veg

Company Phone Note
Ahimsa Vegetarian Restaurant 016-336 6949 1st Floor Carrefour Sri Petaling

Transport from Accommodation to Venue

  • Chartered bus (42 person) would cost 200USD per day
  • APIIT might provide a bus for free where we'll need to cover the diesel and driver payment ourselves, but that is to be confirmed

Current Estimated Rough Budget

Excluding flight

Cut off point: 70 sponsored attendees including crew and volunteers.

Budget is mainly based on quite-worst-case scenario prices.

Item Cost Per Unit (MYR) Quantity Total (MYR)
T-shirt 37 70 2590
Lunch/Tea for 3 days 20 * 3 70 4200
Lanyard/Badges 6 150 900
Vertical banners with stand 195 6 1170
10feet x 2feet banner 400 400
Swag (nicetohave) 1000 1000
Social event (FOODCon) 3000 3000
Misc utensils (scissors, paper, markers, etc) 150 150
Bus charter 1000 1000
Audio / Visual equipment
Electrical/networking equipment
Hotel 180*5days 10 9000
Total 23410 (~USD 7500)

Flight

  • very bad case scenario 1, 20 from christchurch (most expensive airasia flight) - 18000 USD
  • very bad case scenario 2, 20 from mumbai - 13500 USD
  • good case scenario 1, 20 from around SEA - ~6400 USD
  • good case scenario 2, 5 from expensive area, 15 from SEA - ~9500 USD
  • likely scenario, 3 from .ph, 3 from .vn, 1 from .jp, 2 from .au, 5 from .in, 1 from .cn, 3 from around SEA - ~7800USD

Pre-registration

Please add your name to the list if you will attend. Registration is free and open to everyone.

Having a solid initial attendee count early would help us in securing better deals.

DO NOT BOOK FOR FLIGHTS YET as we still need to confirm a number of stuff regarding to venue and location.

# Name need sponsorship? Vegetarian T-shirt size Roomshare? Hotel booked E-mail Comments
1 Izhar Firdaus No No L Stay-at-home - izhar@fedoraproject.org Organizer
2 Anwar No No XL - - kulll@fedoraproject.org Attendee
3 Meng Shen No No XL Stay-at-home - seatux86 (at) gmail.com Volunteer
4 sniffit No No XL Stay-at-home - sniffit (at) dgtlmyhm.net Volunteer
5 Hanafiah Muhamad No No XL Stay-at-home - hanafiah (at) fedoraproject.org Volunteer
6 Maverick No No XL Stay-at-home - mavjs01 (at) gmail.com Volunteer
7 Rifka Hayati No No M Stay-at-home - laftblack (at) gmail.com Volunteer
8 Michel A. Salim No No S Stay-at-home - salimma (at) fedoraproject.org Attendee
9 Satria Aji Mufatra No No XL Stay-at-home - sajimufatra@yahoo.com, satriamufatra@gmail.com, Satriamufatra@fedoraproject.org Volunteer
10 Harish Pillay No No XL yes no hpillay@redhat.com, harishpillay@fedoraproject.org CommArch

Sessions

Feel free to submit your talks/sessions here.

Schedule

Day 2 - Normal conference style event

Time Tracks
Infra & Cloud Software Development Community & General
10:00 - 11:00 Keynote
11:00 - 12:00
12:00 - 13:00
13:00 - 14:00 Break
14:00 - 15:00
15:00 - 16:00
16:00 - 17:00 Keynote

Day 1 / Day 3 - Barcamp Style Event

Time Activity
09:00 - 10:00 Speaker pitch
10:00 - 17:00 Barcamp starts

Talks

# Session Name Description Owner Audience Level
1 Contributing to Fedora How to contribute to Fedora Izhar Firdaus Beginner
2 RPM Packaging basics Learn how to package softwares in RPM Izhar Firdaus Intermediate
3 Free Software, Open Source and Creative Commons Improving the world through Copyleft Izhar Firdaus Beginner
4 Boxgrinder : Bake your 1st virtual appliance Basic Introduction to BoxGrinder Syamsul Anuar Intermediate
5 oVirt : The new Open Virtualization Hotness Basic Introduction to open virtualization project Syamsul Anuar Intermediate
6 Lightweight OS virtualization using LXC How to setup a simple LXC jail Izhar Firdaus Intermediate
7 Adding Fedora support to existing Puppet modules How to add Fedora support to all Puppet modules Walter Heck & Goh Choon Ming Intermediate

Hackfests/Workshops/Discussions

# Session Name Description Owner Pre-requisites
1 Fun with LiveCD Create and Customize Fedora LiveCD Hanafiah Muhamad / tr4nsltr Fedora,qemu,livecd tools
2 Fedora and Solid State Drive (SSD) random discussion Group discussion about things and tips to do with Fedora on SSDs Meng Shen Fedora,SSDs and knowledge of SSDs?
3 TBD Puppet related workshop Walter Heck & Goh Choon Ming VM with puppet installed

Organizers/Volunteers

Core Crews

Volunteers