FESCo meeting process

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(Update to send agenda on friday's if meetings are monday.)
(Edit meeting time into sample as well)
(13 intermediate revisions by 7 users not shown)
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== Pre-meeting ==
 
== Pre-meeting ==
  
1 "business day" before the meeting is scheduled, do the following tasks: (So, friday if meetings are monday, etc)
+
1 "business day" before the meeting is scheduled, do the following tasks: (So, Friday if meetings are Monday, etc)
  
 
1. First check the trac ticket items that have the 'meeting' keyword:  
 
1. First check the trac ticket items that have the 'meeting' keyword:  
  
<pre>
 
 
https://fedorahosted.org/fesco/report/9
 
https://fedorahosted.org/fesco/report/9
</pre>
 
  
 
2. You may want to ping the Feature Wrangler to ask if there are any new features to discuss.  
 
2. You may want to ping the Feature Wrangler to ask if there are any new features to discuss.  
Line 17: Line 15:
 
3. Generate an email to the devel@lists.fedoraproject.org list with the following template:  
 
3. Generate an email to the devel@lists.fedoraproject.org list with the following template:  
 
<pre>
 
<pre>
Subject: Schedule for monday's FESCo Meeting (YYYY-MM-DD)
+
Schedule for Wednesday's FESCo Meeting (YYYY-MM-DD)
 
</pre>
 
</pre>
(Replace "monday's" with the day of week for the meeting)
+
(Replace "Wednesday's" with the day of week for the meeting)
 
<pre>
 
<pre>
 +
 
Following is the list of topics that will be discussed in the FESCo
 
Following is the list of topics that will be discussed in the FESCo
meeting monday at 17:00UTC (1:00pm EDT) in #fedora-meeting on
+
meeting Wednesday at 18:00UTC in #fedora-meeting on irc.freenode.net.
irc.freenode.net.
+
 
 +
To convert UTC to your local time, take a look at
 +
  http://fedoraproject.org/wiki/UTCHowto
 +
 
 +
or run:
 +
  date -d 'YYYY-MM-DD HH:MM UTC'
 +
 
  
 
Links to all tickets below can be found at:  
 
Links to all tickets below can be found at:  
Line 32: Line 37:
 
#topic #NNN Title of ticket
 
#topic #NNN Title of ticket
 
.fesco NNN
 
.fesco NNN
 +
https://fedorahosted.org/fesco/ticket/NNN
  
 
= New business =
 
= New business =
Line 37: Line 43:
 
#topic #NNN Title of ticket
 
#topic #NNN Title of ticket
 
.fesco NNN
 
.fesco NNN
 +
https://fedorahosted.org/fesco/ticket/NNN
  
 
= Open Floor =  
 
= Open Floor =  
Line 58: Line 65:
  
 
<pre>
 
<pre>
Subject: Schedule for monday's FESCo Meeting (2012-01-23)
+
Schedule for Monday's FESCo Meeting (2012-01-23)
  
 
Following is the list of topics that will be discussed in the FESCo
 
Following is the list of topics that will be discussed in the FESCo
meeting monday at 17:00UTC (1:00pm EDT) in #fedora-meeting on
+
meeting Wednesday at 18:00UTC in #fedora-meeting on irc.freenode.net.
irc.freenode.net.
+
 
 +
To convert UTC to your local time, take a look at
 +
  http://fedoraproject.org/wiki/UTCHowto
 +
 
 +
or run:
 +
  date -d 'YYYY-MM-DD HH:MM UTC'
  
 
Links to all tickets below can be found at:  
 
Links to all tickets below can be found at:  
Line 71: Line 83:
 
#topic sponsor request - sdake
 
#topic sponsor request - sdake
 
.fesco 724
 
.fesco 724
 +
https://fedorahosted.org/fesco/ticket/724
  
 
= New business =
 
= New business =
Line 76: Line 89:
 
#topic F17 Feature: DIET - https://fedoraproject.org/wiki/Features/F17_DIET
 
#topic F17 Feature: DIET - https://fedoraproject.org/wiki/Features/F17_DIET
 
.fesco 751
 
.fesco 751
 +
https://fedorahosted.org/fesco/ticket/751
  
 
#topic F17 Feature: Rework Live CD - https://fedoraproject.org/wiki/Anaconda/Features/ReworkLiveCD
 
#topic F17 Feature: Rework Live CD - https://fedoraproject.org/wiki/Anaconda/Features/ReworkLiveCD
 
.fesco 752
 
.fesco 752
 +
https://fedorahosted.org/fesco/ticket/752
  
 
#topic F17 Feature: ABRT Backtrace Deduplication - https://fedoraproject.org/wiki/Features/ABRTBacktraceDeduplication
 
#topic F17 Feature: ABRT Backtrace Deduplication - https://fedoraproject.org/wiki/Features/ABRTBacktraceDeduplication
 
.fesco 754
 
.fesco 754
 +
https://fedorahosted.org/fesco/ticket/754
  
 
#topic F17 Feature: Font Configuration Tool - https://fedoraproject.org/wiki/Features/FontConfigurationTool
 
#topic F17 Feature: Font Configuration Tool - https://fedoraproject.org/wiki/Features/FontConfigurationTool
 
.fesco 755
 
.fesco 755
 +
https://fedorahosted.org/fesco/ticket/755
  
 
#topic F17 Feature: English Typing Booster - https://fedoraproject.org/wiki/Features/english-typing-booster
 
#topic F17 Feature: English Typing Booster - https://fedoraproject.org/wiki/Features/english-typing-booster
 
.fesco 756
 
.fesco 756
 +
https://fedorahosted.org/fesco/ticket/756
  
 
= Open Floor =  
 
= Open Floor =  
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the following meeting.
 
the following meeting.
 
</pre>
 
</pre>
 
  
 
== Day of meeting ==  
 
== Day of meeting ==  
Line 112: Line 129:
 
#startmeeting FESCO (YYYY-MM-DD)
 
#startmeeting FESCO (YYYY-MM-DD)
 
#meetingname fesco
 
#meetingname fesco
#chair notting nirik mjg59 mmaslano t8m pjones sgallagh mitr limburgher
+
#chair abadger1999 jwb mitr mmaslano notting nirik pjones t8m sgallagh
 
#topic init process
 
#topic init process
 
#topic #NNN TICKET TITLE
 
#topic #NNN TICKET TITLE
Line 137: Line 154:
 
== Post meeting ==
 
== Post meeting ==
  
1. When #endmeeting runs it displays links for the logs. Use the .txt and then .log.txt files in your email created above. Send out right after meeting. (If you wait, it's very easy to forget). (Make sure and CC: meetingminutes@lists.fedoraproject.org too)
+
1. When #endmeeting runs it displays links for the logs. Use the .txt and then .log.txt files in your email created above. Send out right after meeting. (If you wait, it's very easy to forget). (Make sure and CC: meetingminutes@lists.fedoraproject.org too)
 +
 
 +
The subject should be:
 +
 
 +
<pre>
 +
Summary/Minutes from today's FESCo Meeting (YYYY-MM-DD)
 +
</pre>
  
2. Process through tickets. Any approved features can be closed with a note that they were approved.
+
2. Process through tickets comment/close them as appropriate.
  
 
[[Category:FESCo]] [[Category:FESCo policy]]
 
[[Category:FESCo]] [[Category:FESCo policy]]

Revision as of 17:25, 1 May 2013

Contents

FESCo meeting process

This guide explains how to manage and run a FESCo IRC meeting. Many of the steps here could well apply to other groups that hold regular IRC meetings as well.

Pre-meeting

1 "business day" before the meeting is scheduled, do the following tasks: (So, Friday if meetings are Monday, etc)

1. First check the trac ticket items that have the 'meeting' keyword:

https://fedorahosted.org/fesco/report/9

2. You may want to ping the Feature Wrangler to ask if there are any new features to discuss.

3. Generate an email to the devel@lists.fedoraproject.org list with the following template:

Schedule for Wednesday's FESCo Meeting (YYYY-MM-DD)

(Replace "Wednesday's" with the day of week for the meeting)


Following is the list of topics that will be discussed in the FESCo
meeting Wednesday at 18:00UTC in #fedora-meeting on irc.freenode.net.

To convert UTC to your local time, take a look at
  http://fedoraproject.org/wiki/UTCHowto

or run:
  date -d 'YYYY-MM-DD HH:MM UTC'


Links to all tickets below can be found at: 
https://fedorahosted.org/fesco/report/9

= Followups =

#topic #NNN Title of ticket
.fesco NNN
https://fedorahosted.org/fesco/ticket/NNN

= New business =

#topic #NNN Title of ticket
.fesco NNN
https://fedorahosted.org/fesco/ticket/NNN

= Open Floor = 

For more complete details, please visit each individual ticket.  The
report of the agenda items can be found at
https://fedorahosted.org/fesco/report/9

If you would like to add something to this agenda, you can reply to
this e-mail, file a new ticket at https://fedorahosted.org/fesco,
e-mail me directly, or bring it up at the end of the meeting, during
the open floor topic. Note that added topics may be deferred until
the following meeting. 

Replace NNN with the ticket numbers and add in Title of tickets.


Sample:


Schedule for Monday's FESCo Meeting (2012-01-23)

Following is the list of topics that will be discussed in the FESCo
meeting Wednesday at 18:00UTC in #fedora-meeting on irc.freenode.net.

To convert UTC to your local time, take a look at
  http://fedoraproject.org/wiki/UTCHowto

or run:
  date -d 'YYYY-MM-DD HH:MM UTC'

Links to all tickets below can be found at: 
https://fedorahosted.org/fesco/report/9

= Followups =

#topic sponsor request - sdake
.fesco 724
https://fedorahosted.org/fesco/ticket/724

= New business =

#topic F17 Feature: DIET - https://fedoraproject.org/wiki/Features/F17_DIET
.fesco 751
https://fedorahosted.org/fesco/ticket/751

#topic F17 Feature: Rework Live CD - https://fedoraproject.org/wiki/Anaconda/Features/ReworkLiveCD
.fesco 752
https://fedorahosted.org/fesco/ticket/752

#topic F17 Feature: ABRT Backtrace Deduplication - https://fedoraproject.org/wiki/Features/ABRTBacktraceDeduplication
.fesco 754
https://fedorahosted.org/fesco/ticket/754

#topic F17 Feature: Font Configuration Tool - https://fedoraproject.org/wiki/Features/FontConfigurationTool
.fesco 755
https://fedorahosted.org/fesco/ticket/755

#topic F17 Feature: English Typing Booster - https://fedoraproject.org/wiki/Features/english-typing-booster
.fesco 756
https://fedorahosted.org/fesco/ticket/756

= Open Floor = 

For more complete details, please visit each individual ticket.  The
report of the agenda items can be found at
https://fedorahosted.org/fesco/report/9

If you would like to add something to this agenda, you can reply to
this e-mail, file a new ticket at https://fedorahosted.org/fesco,
e-mail me directly, or bring it up at the end of the meeting, during
the open floor topic. Note that added topics may be deferred until
the following meeting.

Day of meeting

1. Send out a reminder IRC message a bit before the meeting to the #fedora-devel IRC channel.

2. Generate a text file from the following template:

#startmeeting FESCO (YYYY-MM-DD)
#meetingname fesco
#chair abadger1999 jwb mitr mmaslano notting nirik pjones t8m sgallagh
#topic init process
#topic #NNN TICKET TITLE
...
#topic Next week's chair
#topic Open Floor
#endmeeting

You can copy and paste in lines from this file as the meeting progresses.

3. Start an email replying to the agenda post. Rename the subject to: Summary/Minutes for today's FESCo meeting (YYYY-MM-DD)

4. Also, CC: meetingminutes@lists.fedoraproject.org

Meeting time

1. Use the lines up to 'init process' to start the meeting.

2. Wait a few for people to show up. Confirm there are at least (5) voting members present for Quorum. If not, cancel meeting.

3. Go through each topic. Watch time on each and if 15minutes are reached, ask if people want to keep discussing that topic or move on.

Post meeting

1. When #endmeeting runs it displays links for the logs. Use the .txt and then .log.txt files in your email created above. Send out right after meeting. (If you wait, it's very easy to forget). (Make sure and CC: meetingminutes@lists.fedoraproject.org too)

The subject should be:

Summary/Minutes from today's FESCo Meeting (YYYY-MM-DD)

2. Process through tickets comment/close them as appropriate.