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{{admon/important | Read the general guide to IRC meetings | Need help running an IRC meeting and not sure where to look? Read the general [[Meeting:Guide|guide to IRC meetings]] for help and guidance on what to focus on and what the commands are. }}
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== Introduction ==
 
== Introduction ==
  
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=== Announce the meeting ===
 
=== Announce the meeting ===
  
Email the [https://admin.fedoraproject.org/mailman/listinfo/marketing marketing list] with a meeting announcement that includes a link to the agenda. Here is [http://lists.fedoraproject.org/pipermail/marketing/2010-March/011933.html an example announcement] - it's very simple. There's also a template [[#Meeting announcement you can use.
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Email the [https://admin.fedoraproject.org/mailman/listinfo/marketing marketing list] with a meeting announcement that includes a link to the agenda. Here is [http://lists.fedoraproject.org/pipermail/marketing/2010-March/011933.html an example announcement] - it's very simple. There's also a template [[#Meeting announcement]] you can use.
  
 
=== Run the meeting ===
 
=== Run the meeting ===
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Subject: Fedora Marketing weekly meeting, '''DATE/TIME''' in '''CHANNEL'''
 
Subject: Fedora Marketing weekly meeting, '''DATE/TIME''' in '''CHANNEL'''
  
Details and agenda at https://fedoraproject.org/wiki/Marketing_meetings.
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Details and agenda at [[Marketing_meetings.]]
  
 
See you folks there!
 
See you folks there!
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Thanks to everyone who came to the meeting!
 
Thanks to everyone who came to the meeting!
  
Minutes are at '''Link to the text version of the meeting minutes (zodbot-generated)''' and the full log is available at https://fedoraproject.org/wiki/Marketing_meetings#IRC_meetings_archives.
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Minutes are at '''Link to the text version of the meeting minutes (zodbot-generated)''' and the full log is available at [[Marketing_meetings#IRC_meetings_archives.]]
  
 
'''List 1 or 2 big decisions or high-level points (jokes are ok!) that happened during the meeting, to get people to read the minutes and logs.'''
 
'''List 1 or 2 big decisions or high-level points (jokes are ok!) that happened during the meeting, to get people to read the minutes and logs.'''

Latest revision as of 02:16, 6 October 2016

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Read the general guide to IRC meetings
Need help running an IRC meeting and not sure where to look? Read the general guide to IRC meetings for help and guidance on what to focus on and what the commands are.

Introduction

This is a Marketing SOP that describes how to run a Marketing meeting. It is largely taken from this IRC log.

Examples

You can see examples of past Marketing meetings at Marketing meetings#IRC meetings archives.

Instructions

Make an agenda

Make a simple bullet list of topics to talk about at Marketing meetings#Agenda - if you need help, ask on the list or on IRC for things people would like to discuss.

Announce the meeting

Email the marketing list with a meeting announcement that includes a link to the agenda. Here is an example announcement - it's very simple. There's also a template #Meeting announcement you can use.

Run the meeting

Show up on IRC a few minutes early, announce the meeting (say something in-channel like "the meeting is starting in N minutes!") in both the meeting channel and #fedora-mktg, and then start the meeting with the #startmeeting command (just type that into the channel).

See this log for a quick runthrough of meetbot commands in action, and Zodbot#Meeting Functions for a full list of meeting commands.

To end the meeting, use the #endmeeting command. (Again, just type that into the channel.)

Publish the meeting notes

Once you #endmeeting, zodbot will spew out some stuff that looks like this:

21:01 -!- zodbot changed the topic of #fedora-meeting to: <OLD TOPIC>
21:01 < zodbot> Meeting ended <DATETIME>. 
Information about MeetBot at http://wiki.debian.org/MeetBot .
21:01 < zodbot> Minutes:  <LINK>
21:01 < zodbot> Minutes (text): <LINK>
21:01 < zodbot> Log: <LINK>

In other words, zodbot:

  • changes the channel topic back to whatever it was before the meeting
  • announces that the meeting has ended
  • creates links to the minutes (in html), the minutes in text, and the full IRC log.

Here's what you have to do:

  1. Take one of the "Minutes" links and add it to the list of meeting minutes at Marketing meetings#IRC meetings archives.
  2. Email the marketing list with the link to the meeting minutes and a copy-paste of the text minutes. A template can be found at #Meeting notes to the marketing list; it's taken from this email as an example.
  3. That's it! You're done!

Templates

Meeting announcement

Subject: Fedora Marketing weekly meeting, DATE/TIME in CHANNEL

Details and agenda at Marketing_meetings.

See you folks there!

Meeting notes to the marketing list

Thanks to everyone who came to the meeting!

Minutes are at Link to the text version of the meeting minutes (zodbot-generated) and the full log is available at Marketing_meetings#IRC_meetings_archives.

List 1 or 2 big decisions or high-level points (jokes are ok!) that happened during the meeting, to get people to read the minutes and logs.

Copy-paste the text version of the meeting minutes (zodbot-generated) here.

Improve this SOP!

If you see a way to improve this SOP, please go ahead and edit the page - you don't need to ask for anyone's permission. Read more about our contribution philosophy here.