- 1 Brief Description of City:
- 2 Goal FUDCon APAC 2017
- 3 Why Kota Depok
- 4 Team:
- 5 How to get there:
- 6 Visa:
- 7 Hotels:
- 8 Catering:
- 9 Telephone & Internet:
- 10 Electricity
- 11 Currency
- 12 Local Transport:
- 13 Climate:
- 14 Eat:
- 15 Safety
- 16 Event Details
- 17 Schedule
- 18 Budget Planning
- 19 Planning
Brief Description of City:
Depok City is a gate of West Java Province, 30 km from Jakarta, the capital of Indonesia. Depok having vision to be a comfortable service city with civilized society and accountable government, continues developing society based economy by focusing on service sectors optimizing the exist resource usage. For Business Information Technology development, Depok has a high potential students and activist FOSS.
We plan to host FUDCon 2017 in Gunadharma University.
Goal FUDCon APAC 2017
- To attract more users and contributors.
- Aware about freedom of software.
Why Kota Depok
There many big campus there, one is Universitas Indonesia, the biggest university in Indonesia, beside them Gunadarma University and Universty of Pancasila. Many user and contributor start from student of University. And we see, it will biggest opportunity to archive the goal.
- Depok start growing many startups. which many from them using open source technology for their product.
- Cheaper than Jakarta to held this event (Venue, Foods, Hotel).
The team gets supported from all FLOSS Community in Jakarta, Depok, Bogor and Indonesa as general.
How to get there:
From outside Indonesia
The closest international airport to Depok is Soekarno-Hatta International Airport Jakarta (IATA code: CGK), which is about 55 km away from Depok. Direct Flight to ASoekarno-Hatta International Airport Jakarta can also from Kuala Lumpur International Airport (IATA code: KUL) and Changi International Airport of Singapore (IATA code: SIN) which is served by all majority airline.
For domestic flight, almost all major airport in Indonesia has a scheduled flight to Soekarno-Hatta International Airport Jakarta, such as Juanda International Airport of Surabaya, Sultan Hasanuddin International Airport of Makassar, Ngurah Rai International Airport in Denpasar, Adisucipto International Airport of Yogyakarta and so on. Detail about flight from your country to the Soekarno-Hatta International Airport can also be seen on your local travel agent or online ticketing agent. If in doubt, please contact us via email, and we will send you flight detail as long as you provide us information about date, and your departure airport.
Direct flights to and from Soekarno-Hatta are operated by various airlines to the following destinations; Singapore, Malaysia, Beijing, Japan, Amsterdam, etc.
Estimated round-trip costs from various locations to Jakarta:
wego.co.id | traveloka.com | tiket.com
From Cost Airline
- Beijing $375 AirAsia
- Hanoi $275 TigerAir
- Hong Kong $250 TigerAir
- Kuala Lumpur $100 Air Asia
- Manila $200 TigerAir
- Phnom Penh $175 Air Asia
- Singapore $100 Air Asia
- Sydney $450 Air Asia
- Tokyo $550 Cathay Pacific
From Cost Airline
- Amsterdam $675 Etihad Airways
- Frankfurt $650 Turkish Airway
- London $750 Qatar Airways
- Paris $575 Swiss IntlAir
- Prague $650 Turkish Airway
- Vienna $675 Turkish Airway
From Cost Airline
- Boston $900 Japan Airlines
- New York $750 Japan Airlines
- San Francisco $875 Japan Airlines
- Toronto $1150 Air Canada + ANA
From anywhere else in Indonesia
Travelling from elsewhere in Indonesia to Depok or Jakarta can by air, train or road.
Domestic Flight at Soekarno-Hatta International Airport
The closest international airport to Depok is Soekarno-Hatta International Airport, which is about 55 km away which can be covered as a road trip on the expressway by cab/bus at regular intervals round the clock.
Soekarno-Hatta International Airport serve most all flight from all domestic airport such as from Medan, Padang, Pekanbaru, Pontianak, Semarang, Yogyakarta, Surabaya, Malang, Bali, Makasar, Manado, Jayapura etc. Operatonal by various airline include Garuda Indonesia, Batik Air, CitiLink, Lion Air, AirAsia, Sriwijaya Air ect. You can book flight from you favorite travel agent, or from official website.
(Gambir Station and Pasar Senen Station)
For train, please booking ticker early. You can book at tiket.kereta-api.co.id
- Executive Class destination Gambir Station:
From Train Range Price
- Bandung Argo Parahyangan Rp 85.000 - Rp120.000
- Jogja Taksaka Rp 260.000 - Rp 350.000
- Malang Bima Rp 400.000 - Rp 535.000
- Semarang Argo Anggrek Rp 285.000 - Rp 365.000
- Surabaya Bima Rp 400.000 - Rp 535.000
- Economy/Bisnis Class destination Pasar Senen Station:
From Train Range Price
- Jogja Progo Rp 50.000
- Jogja Bogowonto Rp 150.000 - Rp220.000
- Malang Matarmaja Rp 65.000
- Semarang Kertajaya Rp 50.000
- Semarang Brantas Rp 55.000
- Semarang Menoreh Rp 160.000 - Rp 240.000
- Surabaya Gaya Baru Malam Rp 55.000
- Surabaya Gumarang Rp 180.000 - Rp 240.000
You can get a Tourist, Business or Conference Visa to attend the FUDCon APAC. The Indonesian Visa is issued in a form of a sticker attached to the applicant passport. An Indonesian visa is valid from the day it is issued, not from the day you arrive in the country. The Indonesian visa must be used within the maximum of 90 days since it was issued, if the period is exceeded, the visa applicant may need to re-apply the application for obtaining the visa.
For further information on this, please check with local embassy office or Indonesian Visa Application center office or websites for information on applicable fee and payment methods.
Visa application limited only 500 per day.
Visa on Arrival (VoA)
Visa on Arrival can be obtained directly when you are landed at the airports or seaports in Indonesia. Visa on Arrival is given to person who has come with holiday/leisure, business or social visit purposes in Indonesia. The maximum length of stay is 30 days and that can be extended for another 30 days.
This visa will be issued at the airport/sea port when you enter Indonesia. All you need to bring is:
- Passport – which has to be valid at least 6 months from planned entrance
- Return ticket are compulsory
- Visa fee (preferably in cash)
‘Alien passport, Travel document and Temporary Passport‘ is not acceptable as a traveling document to Indonesia.
Tourist visit of maximum 30 days: USD 35,-
List of countries that can apply for Visa on Arrival(VOA) in Indonesia can be found in here.
Nationals or passport holders of Brunei Darusaalam, Cambodia, Malaysia, Singapore, Thailand, Philippines, Vietnam, Hong Kong SAR, Macau SAR, Chile, Morocco, Ecuador and Peru are given visa-free entry facility for maximum of 30 days. The visa can be extended for another 30 days but cannot be transferred to another type of visa. All citizens from above mentioned countries have to enter Indonesia through a number of air ports and sea ports.
Depok has a wide variety of accommodation, ranging from budget guesthouses (about USD$5-20) to good quality mid-range hotels (US$20-50) to extravagant palaces with extravagant prices to match.
There are many options for places to stay around venue. Starting from one star hotel until five star hotel all range within a 500m-1km radius of the venue. The distance that can be reached on foot walk. Below are list of hotels around the venue, top is the nearest
- Hotel Santika Depok, 3 stars hotel
- Hotel Bumi Wiyata, 3 stars hotel
- Margonda Residence, 2 stars hotel
Many other hotels, or guest house beside this list, you can further check with your local travel agent or with online ticket reservation, when in doubt please feel free to contact us via email, and we will inform you about the details.
Mulia Catering is one the common catering with the reliable services and affordable price. Mulia catering provide a package for one lunch and two coffee breaks for US$5 per person per day. Mulia Catering required 50% deposit and they do accept bank wire transfer and 50% of the amount is credited to pay within one week after the event date.
Telephone & Internet:
When you arrive in Soekarno-Hatta for first time, you can use free wifi in Airport to contact committee or search what you need. The connection speed is realible too.
Cheap SIM cards from $1 for GSM phones are available on almost any major street. A vendor should have an activated test card to be used to make sure your phone will operate on that network.
Telkomsel and Indosat have the best coverage around the whole of Indonesia. Indosat is particularly good for their internet packages (e.g. 24GB for tree month for $5) and they allow hotspot tethering from you smart phone. Useful if you use a laptop a lot and want to use wifi via your hotspot enabled smart phone.
Voltage: 220 V; Indonesia electrical socket use CEE 7/3 and CEE 7/4 (use in many European countries): 
Indonesia uses rupiah (IDR) for currency. 1 US$ = 12.900~13.500.
Credit cards are not widely used, mainly in the good hotels and restaurant but you can use them in banks to get cash in advance for a small fee. ATM are widely spreaded and pay out in IDR.
Please bring USD$ with you and exchage it in Moneychanger at Airport or near your hotel. All ATM use Indonesian Rupiah only.
You can use Bus Damri, destination Depok. Drop in last stop Depok Bus Station. Cost Damri: under $4 (Rp. 40.000). From Bus station can use angkot D11 and drop front of Pondok Cina Station. Next just walking to Venue. Alternate: Go to Depok Baru Station(behind Bus Station) and use KRL(Kereta Rel Listrik/Subway) to Pondok Cina Station (1 stop). Then walking to Venue. Cost KRL under $2 (Rp 15.000).
Another Route. Use Bus Damri, destination Pasar Minggu (PS. Minggu). Drop in last stop PS Minggu. Cost Damri: under $4 (Rp. 40.000). Then walking to Pasar Minggu Station (just cross the road using bridge). Use KRL to Pondok Cina Station (5 stop). Then walking to Venue. Cost KRL under $2 (Rp 15.000).
If you need more assist about how to reach your hotel, please make this arrange by send email to local committee.
KRL(Kereta Rel Listrik/Subway) services are abundant and available. The ticket is cheap (< 2$) and easy to take. Many place in Depok and Jakarta can reach by KRL. The nearest station from venue ist Pondok Cina Station.
The public bus service is not very good, but we will arrange for transportation for conference speakers and organizers.
Depok has a tropical wet and dry climate. The rainfall in Depok is significant, with precipitation even during the driest month. Precipitation here averages 2848 mm. The temperatures are highest on average in October, at around 27.3 °C. At 25.8 °C on average, January is the coldest month of the year.
The city has two distinct seasons. The rainy season, which runs from May to October, sees high temperatures accompanied by high humidity. The dry season lasts from November to April when temperatures can drop to 22 °C (72 °F). But temperatures can approach 40 °C (104 °F) in April. The best months to visit the city are November to February when temperatures, humidity and rainfall are lower.
Depok is full of unique and distinctive food, and sometimes served with a very distinctive way, which is not found elsewhere. Typical meal costs 1-4 Dollars. Chinesse Food and fried rice are always easy to find. Though probably a lot of good food in the hotel or in the venue, but it is highly recommended for you to try out a variety of unique Depok menus including;
Please keep your belonging save.
- Estu Fardani - +62 856432 4898(Telp/SMS/WA/Telegram)
- Prima Yogi Loviniltra - +62 83806054702(Telp/SMS/Telegram)
Time & Place
- Friday: Arrival day, Welcome party , smaller one for gathering and networking between Fedora Ambassadors and contributors.
- Time: 18:00 to 21:30
- Location: Roti Edi
- Detailed address:
- Saturday: Keynote speech to all attendees, parallel standard sessions, group picture, FUDPub
- Sunday: Keynote speech to all attendees, parallel standard sessions.
- Monday (optional):
- One day tour to Kota Tua and Monumen Nasional.
- or hackfest sessions at Campus
We calculate more than 350 participants will join for FUDCon including 16 from Fedora Contributor.
Each participant require buy ticket to joint this FUDCon. Paying Ticket is commonly in Indonesia. It is one of our strategy to make more people join event. Ticket only sale for local participant. Attendee will pay with transfer method. We plan to make new bank account, dedicated for this event. After event done. we will close this account.
- Costs venue 500 US$
- Banner, print and decoration, 250 US$
- Recording, 1000 US$
- Production t-shirts, 4 US$ piece, 1400 US$ (total cost), but half money from selling ticket will use to pay t-shirts
- Lanyard, badges and Seminar Kit - 150 US$
- Catering during FUDCon (2Days),
- 10$ a person/2day, 2 coffee breaks and lunch, 3500 US$ for all days - Half money from selling ticket will use to pay catering
- FUDPub 1.350 US$
- together with speakers, volunteers and organizers, they calculate 15 US$ a person (around 90 people)
- Accommodation for 24 person, 4 nights app. 1.500 US$ (option Santika Hotel Depok)
- Travel app. 500$ a person, 8.000 US$
Total Expense: 17.650
Total Income: 3.000
- 300 Ticket sold @US$10,
Bottom line: 14.650 US$
How We Manage Money from Ticket Sale
We will make transparent report base on income and where we spend money. And send this report to mailing-list or who should receive