14:57 < spevack> hi rvokal_
14:57 < rvokal_> hi max
14:57 < spevack> i know things are getting crazy with this final fudcon prep time... again, i just want to thank you for all your help and patience.
14:57 < spevack> 109 people registered. pretty good! ;)
14:57 < rvokal_> well, the things are fedora are bit more crazy right now :)
14:58 < rvokal_> s/are/around
14:58 < spevack> yeah, that's for sure
14:58 < spevack> you got a few minutes to chat?
14:58 < rvokal_> apx 30 mins
14:58 < rvokal_> ok, shall I start?
14:58 < spevack> yeah, go for it.
14:58 < rvokal_> social event - it's booked
14:58 < rvokal_> nice pub, close to uni
14:59 < spevack> brilliant!
14:59 < rvokal_> they have 80 places reserved for us
14:59 < rvokal_> they even have a projector
14:59 < rvokal_> so we can put something up if we want to
14:59 < spevack> sounds great. you mentioned that we need to pre-order food.
14:59 < rvokal_> but the owner asked me to pre-order food
14:59 < rvokal_> yep
14:59 < rvokal_> we should probably pick 3 or 4 dishes
14:59 < rvokal_> so he gets that ready at the time we come
15:00 < rvokal_> the menu is not in english .. so I'll try to translate that
15:00 < spevack> sure, that sounds totally reasonable. do you want to just pick stuff you think everyone will like (probably 1 vegetarian dish to be safe)
15:00 < spevack> here's my thought in terms of money, tell me what you think:
15:01 < spevack> once we know how much the hotel will cost, we can decide on a total amount of money for the social event.
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15:01 < spevack> once we make that decision, i want to figure out how to get that money into the hands of the owner, so he knows how much we are paying up front.
15:01 < spevack> then, if we exceed that amount, people can pay on their own.
15:01 < spevack> do you think that would work?
15:01 < rvokal_> sure, I haven't heard back on my last email to hotel - I've sent them the list of people and asked them whether we can pay that by credit card
15:02 < kanarip> !
15:02 < kanarip> it's a good thing the menu is not in english
15:02 < spevack> right.. i know you are still working on the hotel. The FUDCon page has been updated once again, as of a few minutes, ago with the "current" numbers
15:02 < rvokal_> and second thing, it's not some kind of fancy restaurant - the prices are reasonable
15:02 < spevack> Total number of people per night
15:02 < spevack> bar.txt foo.txt screens ssh-bFshU32755 ssh-xIjjn32754 uscreens Wed, 3 Sep = 3
15:02 < spevack> bar.txt foo.txt screens ssh-bFshU32755 ssh-xIjjn32754 uscreens Thu, 4 Sep = 31
15:02 < spevack> bar.txt foo.txt screens ssh-bFshU32755 ssh-xIjjn32754 uscreens Fri, 5 Sep = 41
15:02 < spevack> bar.txt foo.txt screens ssh-bFshU32755 ssh-xIjjn32754 uscreens Sat, 6 Sep = 40
15:02 < spevack> bar.txt foo.txt screens ssh-bFshU32755 ssh-xIjjn32754 uscreens Sun, 7 Sep = 34
15:02 < spevack> bar.txt foo.txt screens ssh-bFshU32755 ssh-xIjjn32754 uscreens Mon, 8 Sep = 11
15:02 < spevack> bar.txt foo.txt screens ssh-bFshU32755 ssh-xIjjn32754 uscreens Tue, 9 Sep = 7
15:02 < spevack> so the hotel is getting a lot of business :)
15:02 < rvokal_> ah, ok, few more .. ok, I'll resend that
15:03 < spevack> and you might want to tell them that we might get 2 or 3 more, that people are terrible about RSVPing, even when you beg them.
15:03 < spevack> but if we can get 95% of the bill invoiced and paid up front, the last little bit won't be a problem i hope
15:04 < spevack> so in my mind, the last big question is food during the day of the actual event.
15:04 < spevack> BUT....
15:04 < rvokal_> ok :)
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15:04 < rvokal_> well, if they do take your card - that'd would be easy
15:04 < spevack> I feel like we need to get a sense of hotel bill + social event bill before we can decide how much food to order.
15:04 < rvokal_> you just need to show up there eventually and sign the bill
15:04 < spevack> yeah, if they will take the credit card, then everything becomes really simple
15:04 < spevack> for everyone
15:04 < rvokal_> true
15:05 < rvokal_> ok, I hope I'll sort out the hotel by this week
15:05 < spevack> let me do a little bit of quick math.
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15:05 < spevack> we initially hoped to keep the hotel bill under 4000 EUR
15:05 < spevack> adding up all the people currently registered is...
15:05 < spevack> 167 total nights
15:05 < spevack> so let's just say 175 for estimation
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15:06 < spevack> that means even at 22 EUR per person per night, we still come in at our budget
15:06 < spevack> I don't remember what you said the cost was
15:06 < spevack> but i think it was less than that
15:06 < spevack> so we ought to be ok on hotel budget, even with a little money left over
15:06 < spevack> which is good, because i think we're going a little bit over on the travel budget
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15:07 < rvokal_> it is around 20euros ..
15:07 < rvokal_> good, another thing is artwork and t-shirts
15:08 < spevack> i thought you said 16 once
15:08 < rvokal_> maybe :)
15:08 < spevack> but anywhere under 20 will work out ok for us :)
15:08 < rvokal_> it was 350CZK
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15:08 < rvokal_> ok, than it's less than 20E
15:08 < spevack> 350 Czech koruny = 14.4592004 Euros
15:08 < spevack> according to google
15:08 < spevack> tshirts, that is my big TODO item this week. We have the design finished.
15:09 < rvokal_> good, cos I've just asked our office assistant to get me a price for apx 100 t-shirts
15:09 < rvokal_> we have a company we use for posters which can do it
15:09 < rvokal_> price is apx 160CZK per T-shirt
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15:10 < spevack> rvokal_: that is a fantastic price
15:10 < spevack> radek, you are absolutely AWESOME
15:10 < rvokal_> you owe me a beer ;)
15:11 < spevack> i owe you more than that, and I am well aware of it :)
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15:11 < rvokal_> I've got the frond side of the T-shirt from Nicu
15:11 < rvokal_> or is there some other design?
15:11 < spevack> the front should be a small logo that says fudcon brno, and the back should be a picture (i thikn of the cathedral)
15:12 < rvokal_> ok, can you send me that in svg?
15:12 < spevack> i pinged nicu in #fedora-art
15:12 < spevack> and asked him to come in here
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15:12 < rvokal_> hi
15:12 < spevack> hi nicubunu
15:12 < nicubunu> hi everybody
15:12 < spevack> rvokal_ and i are talking bout the tshirts for fudcon
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15:12 < nicubunu> yes
15:13 < spevack> do we have the final designs, front and back, that we can give to the manufacturer?
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15:13 < nicubunu> I sent you (spevack) last week an EPS and a PDF, are those OK?
15:14 < rvokal> ok max, resend it please ;)
15:14 < spevack> let me go checks. I think we might need .svg also
15:14 < spevack> rvokal: do you need the svg also?
15:14 < rvokal> I usually send them svg ..
15:14 < nicubunu> well, I expected the print shop does not want SVG :p
15:14 < rvokal> nicubunu: can you send them to me also
15:15 < rvokal> nicubunu: these guys are "Linux aware .." :)
15:15 < nicubunu> just a moment
15:15 < spevack> nicubunu: what you sent me last week is brilliant!
15:15 < spevack> but it's just the back
15:15 < rvokal> nicubunu: than it's the same you send me today right?
15:16 < nicubunu> yes
15:16 < spevack> rvokal: the cathedral, with Fedora as the "sun" is the back
15:16 < spevack> there is also a smaller graphic for the front
15:16 < nicubunu> I just sent you also EPS and PDF
15:16 < nicubunu> those are only the back, the front is supposed to be the same as for Boston
15:17 < spevack> nicubunu: yeah, except the Boston shirts said "boston" on the front :)
15:17 < rvokal> aha, then I don't have the front logo
15:17 < rvokal> :)
15:17 < nicubunu> I'm looking right now for the SVG
15:19 < rvokal> spevack: is there anything else we need to sort out?
15:20 < rvokal> spevack: I have on my todo also notice for all universities .. that will be done during next week
15:20 < spevack> rvokal: i don't think so. final price for the hotel allows us to decide on how many shirts, which then allows us to know how much food money we have :)
15:20 < spevack> so that's the order of operations
15:20 < rvokal> ok, priority++
15:20 < nicubunu> rvokal: I just sent a SVG for the front graphic.... do you need other formats too?
15:20 < spevack> nicubunu: thank you very much
15:21 < rvokal> nicubunu: thanks, I hope it's fine .. I'll ping you if I need some tweaking :)
15:21 < nicubunu> and let me know if the print guys are OK with the back graphic or it have to be simplified
15:21 < rvokal> sure, will do
15:22 < spevack> rvokal: i don't want to make you late for your next meeting... anything else we need to discuss?
15:22 < spevack> rvokal: believe it or not, this is far more organized than most FUDCons are with 3 weeks go go :)
15:22 < rvokal> that sounds good :)
15:23 < rvokal> I'm only worried about the hackfest ..
15:23 < rvokal> I don't have experience with that, nor people here
15:23 < spevack> well, the first thing we will do on the first day
15:23 < rvokal> so I really wonder how that will look like :)
15:23 < spevack> is gather everyone together
15:23 < spevack> and sort of explain how everything is going to work
15:23 < spevack> i have a plan :)
15:24 < rvokal> good :)
15:24 < rvokal> I trust you then .. :)
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15:24 < spevack> thank you! ;)
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15:24 < spevack> i'll send some more details out in communication prior to the event
15:24 < spevack> 'so people can know what to expect
15:24 < rvokal> ok, got to run .. hotel .. hotel .. hotel ..
15:24 < rvokal> that'd be great
15:24 < spevack> talk to you later. THANK YOU!!!
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15:25 < rvokal> cu and thank you too :)
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15:31 < rvokal> nicubunu: ping
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15:31 < nicubunu> i am still here
15:32 < rvokal> nicubunu: just called the t-shirt guys
15:32 < nicubunu> yes
15:32 < rvokal> nicubunu: would be great if we can reduce the colors to 4
15:33 < rvokal> nicubunu: eg same yellow for sun beams and "2008"
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15:33 < rvokal> and also same blue for BRNO and the sun beams
15:33 < rvokal> or the navy blue from Fedora logo to BRNO
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15:36 < nicubunu> OK, just a moment... there are still 5 colors: 2 blues for the logo, blue and yellow for the sun rays and one more blue as the main color
15:40 < rvokal> aha, well, can the skyline be a same color as logo?
15:40 < rvokal> how does that look?
15:40 < nicubunu> I am consulting with Mo about that
15:40 < rvokal> ok, I really hot to run .. can I ping you in 30 minutes/
15:40 < rvokal> ?
15:40 < nicubunu> it seems like the obvious solution
15:40 < nicubunu> sure
15:40 < rvokal> l8r