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= Needs =
= Needs =
Into this total we must fit the following requirements:
Into this total we must fit the following requirements:
* Lunch on Saturday (1500?)
* Lunch on Saturday
* Refreshments on Friday and Sunday (1500?)
* Refreshments on Friday and Sunday
* Travel and lodging for the following people. (total 4930)
* Travel and lodging for the following people. (total ~10,695)
** <strike>[[User:Skvidal | Seth Vidal]]</strike> -- self-funded
** [[User:Skvidal | Seth Vidal]] -- self-funded room -- travel $280 rail
** [[User:Notting | Bill Nottingham]] -- $320 air + 180 room + 100 food/etc = 600
** [[User:Notting | Bill Nottingham]] (roommate Parrish) -- (balance from other funds)  $400
** [[User:Toshio | Toshio Kuratomi]] -- $360 air + 180 room + 100 food/etc = 640
** [[User:Toshio | Toshio Kuratomi]] (roommate McGrath) -- $360 air + 180 room + 100 food/etc = 640
** [[User:Mmcgrath | Mike McGrath]] -- $220 air + 180 room + 100 food/etc = 500
** [[User:Mmcgrath | Mike McGrath]] (roommate Kuratomi) -- $220 air + 180 room + 100 food/etc = 500
** [[User:Ricky | Ricky Zhou]] -- $250 air + 180 room + 100 food/etc = 530
** [[User:Ricky | Ricky Zhou]] (roommate Weller) -- $250 air + 180 room + 100 food/etc = 530
** [[User:Pfrields | Paul W. Frields]] -- $275 air + 180 room + 100 food/etc = 555
** [[User:Pfrields | Paul W. Frields]] (roommate Smith) -- $275 air + 360 room + 100 food/etc = 735
** [[User:Kyle | Kyle McMartin]] -- $550 flight + 100 food/etc (crashing) = 650
** [[User:Kyle | Kyle McMartin]] -- $550 flight + 100 food/etc (crashing) = 650
** [[User:Ianweller | Ian Weller]] -- $475 air + 180 room + 100 food/etc = 755
** [[User:Ianweller | Ian Weller]] (roommate Zhou) -- $405 air + 240 room + 100 food/etc = 745
** Community Member 2
** [[User:ke4qqq |David Nalley]] (roommate Savage) -- $375 transpo + 180 room = 555
** Community Member 3
** [[User:herlo | Clint Savage]] (roommate Nalley) -- $502.50 + 180 room = ~690
** Community Member 4
** [[User:inode0 | John Rose]] (roommate Stanley) -- $342.50 air + 180 room = ~530
** Community Member 5
** [[User:AndrewOverholt | Andrew Overholt]] (roommate Bhole) -- ~US $440 air + 180 room + 100 food/etc = ~720
** Community Member 6
** [[User:DeepakBhole | Deepak Bhole]] (roommate Overholt) -- ~US $440 air + 180 room (shared with Andrew O) + 100 food/etc = ~720
** others...
** [[User:Jstanley | Jon Stanley]] (roommate Rose) -- $151.00 rail + 180 room = ~335
* FUDPub on Saturday night (food + 1 beverage?) (2000)
** [[User:StevenParrish | Steven Parrish]] (roommate Nottingham) -- $180 room = 180
* Signage? (500)
** Val Aurora -- $400 total subsidy
** [[User:bpowell01 |Brian Powell]] (roommate North) -- $209 air (already booked)+180 room (leaving Sunday evening)= $389
** Thibault North (roommate Powell) -- $200 bus + 180 room = 380
** David Cantrell -- $400 ticket and change fee = 400
** Josh Boyer -- $342 airfare = ~345
** David Farning -- $570 airfare = 570
* FUDPub on Saturday night (food + 1 beverage?) -- $30 per person avg.
* Setup costs for venue
* Setup costs for venue
** Room costs?
** Room costs?
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** A/V?
** A/V?
** Wifi networking setup?
** Wifi networking setup?
* Advertising in MIT newspaper -- ~$325 for a 1/4 page + a 1/8 page ad
* Schwag -- ~$7 per pre-registrant? ($1000 for t-shirts)


4930 + 5500 = 10,430 so far
10695 + 2200 + 325 + 1000 = 14,220 so far
 
'''Why food for some, not for others?''' Red Hat folks get a per diem.  A couple other people get per diem because they're not dayjobbers and don't typically have those expenses either.


= Projections =
= Projections =
This is based on a total attendance of ~120 people.
This is based on a total attendance of ~130 people.


{|tableclass="t1"
{|tableclass="t1"
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! Day !! Line Item !! Expected Cost !! Notes
! Day !! Line Item !! Expected Cost !! Notes
|-
|-
| N/A || Signs ||align="right" | 500 || Big board for Fedora 10, plus FUDPub poster
| Fri || <strike>Coffee</strike> ||align="right" | <strike>450</strike> || Coffee, tea, bagels/pastry
|-
|-
| Fri || Snacks ||align="right" | 800 || Chips, pretzels, granola, soft drinks, water
| Sat || Coffee ||align="right" | 600 || Coffee, tea, bagels/pastry
|-
|-
| Sat || Lunch ||align="right" | 1,500 || Sandwiches, pizza, or something like that. ''Will include vegetarian!''
|     || Lunch ||align="right" | 1,600 || Sandwiches, pizza, or something like that. ''Will include vegetarian!''
|-
|-
|    || FUDPub ||align="right" | 2,000 || Some sort of dinner food, plus one beverage
|    || FUDPub ||align="right" | <strike>3,900</strike> || Some sort of dinner food, plus one beverage -- ''OLPC is sponsoring FUDPub.''
|-
|-
| Sun || Danish? ||align="right" | 700 || Coffee, danish, bagels
| Sun || <strike>Coffee</strike> ||align="right" | <strike>450</strike> || Coffee, tea, bagels/pastry
|-
|-
|    || '''TOTAL''' ||align="right" | '''5,500''' || ''So far.''
|    || '''TOTAL''' ||align="right" | '''2200''' || ''So far.''
|}
|}

Latest revision as of 18:25, 2 June 2011

The overall budget from Red Hat for this event is $15,000. This is a HARD limit.

Needs

Into this total we must fit the following requirements:

  • Lunch on Saturday
  • Refreshments on Friday and Sunday
  • Travel and lodging for the following people. (total ~10,695)
    • Seth Vidal -- self-funded room -- travel $280 rail
    • Bill Nottingham (roommate Parrish) -- (balance from other funds) $400
    • Toshio Kuratomi (roommate McGrath) -- $360 air + 180 room + 100 food/etc = 640
    • Mike McGrath (roommate Kuratomi) -- $220 air + 180 room + 100 food/etc = 500
    • Ricky Zhou (roommate Weller) -- $250 air + 180 room + 100 food/etc = 530
    • Paul W. Frields (roommate Smith) -- $275 air + 360 room + 100 food/etc = 735
    • Kyle McMartin -- $550 flight + 100 food/etc (crashing) = 650
    • Ian Weller (roommate Zhou) -- $405 air + 240 room + 100 food/etc = 745
    • David Nalley (roommate Savage) -- $375 transpo + 180 room = 555
    • Clint Savage (roommate Nalley) -- $502.50 + 180 room = ~690
    • John Rose (roommate Stanley) -- $342.50 air + 180 room = ~530
    • Andrew Overholt (roommate Bhole) -- ~US $440 air + 180 room + 100 food/etc = ~720
    • Deepak Bhole (roommate Overholt) -- ~US $440 air + 180 room (shared with Andrew O) + 100 food/etc = ~720
    • Jon Stanley (roommate Rose) -- $151.00 rail + 180 room = ~335
    • Steven Parrish (roommate Nottingham) -- $180 room = 180
    • Val Aurora -- $400 total subsidy
    • Brian Powell (roommate North) -- $209 air (already booked)+180 room (leaving Sunday evening)= $389
    • Thibault North (roommate Powell) -- $200 bus + 180 room = 380
    • David Cantrell -- $400 ticket and change fee = 400
    • Josh Boyer -- $342 airfare = ~345
    • David Farning -- $570 airfare = 570
  • FUDPub on Saturday night (food + 1 beverage?) -- $30 per person avg.
  • Setup costs for venue
    • Room costs?
    • Security/facility monitor?
    • A/V?
    • Wifi networking setup?
  • Advertising in MIT newspaper -- ~$325 for a 1/4 page + a 1/8 page ad
  • Schwag -- ~$7 per pre-registrant? ($1000 for t-shirts)

10695 + 2200 + 325 + 1000 = 14,220 so far

Why food for some, not for others? Red Hat folks get a per diem. A couple other people get per diem because they're not dayjobbers and don't typically have those expenses either.

Projections

This is based on a total attendance of ~130 people.

Day Line Item Expected Cost Notes
Fri Coffee 450 Coffee, tea, bagels/pastry
Sat Coffee 600 Coffee, tea, bagels/pastry
Lunch 1,600 Sandwiches, pizza, or something like that. Will include vegetarian!
FUDPub 3,900 Some sort of dinner food, plus one beverage -- OLPC is sponsoring FUDPub.
Sun Coffee 450 Coffee, tea, bagels/pastry
TOTAL 2200 So far.
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