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= FOSDEM 2010 Project Management Details =
= FOSDEM 2010 Project Management Details =
[[Image:Fosdem2010_Banner.jpeg]]
[[Image:FOSDEM10Official.png]]


== About ==
== About ==
This page is related to FOSDEM 2010 Project Preparation.
'''This page is related to FOSDEM 2010 Project Preparation.'''


{{caution}} : Feel free to contact the Project Team - see above - if you have any remarks, comments, ideas, etc..which can help us to improve the FOSDEM'10 Edition.
{{caution}} : Feel free to contact the Project Team - see above - if you have any remarks, comments, ideas, etc..which can help us to improve the FOSDEM'10 Edition.
Line 11: Line 11:


{{note}} : For more details about the event in itself, please go to  ''' [[FOSDEM 2010 | Fedora Events: FOSDEM 2010 in Brussels, Belgium ]] ''' related wiki page.
{{note}} : For more details about the event in itself, please go to  ''' [[FOSDEM 2010 | Fedora Events: FOSDEM 2010 in Brussels, Belgium ]] ''' related wiki page.
{{note}} : Call for talks in Fedora Devroom. ''' [[FOSDEM 2010 Technical Talk Propositions | FOSDEM 2010 Technical Talk Propositions]] ''' wiki page Creation for Talk submissions.


== Project Evolution ==
== Project Evolution ==
Line 20: Line 22:


=== September'09 ===
=== September'09 ===
* ''' Fedora FOSDEM 2010 Kick Off ''' - 7th of September'09 -
The aim of this Kick Off was to inform Bert about how the previous event preparation were and to think about the how we could improve the 2010 edition.


* ''' Project Status Publication ''' - 8th of September'09 -
For more details, please refer to the ''' [[FOSDEM 2010 Past Status | past status subsection ]] '''.
- Creation of this page.
 
=== October'09 ===
 
For more details, please refer to the ''' [[FOSDEM 2010 Past Status | past status subsection ]] '''.
 
=== November'09 ===
 
For more details, please refer to the ''' [[FOSDEM 2010 Past Status | past status subsection ]] '''.
 
=== December'09 ===
 
* ''' Project Status Publication - From 2th to 7th of December'09 - '''
- We are still waiting after ''' [[FOSDEM 2010 Project Charter | project charter]] ''' approvement from our sponsor.


- ''' [[FOSDEM 2010 Technical Talk Propositions | FOSDEM 2010 Technical Talk Propositions]] ''' wiki page Creation for Talk submissions.  
- JBoss Devroom Agreement from FOSDEM Team.


* ''' Project Status Publication ''' - 9th of September'09 -
- Contact with Mandriva and CentOS concerning Distribution Miniconf.
- Mail to [ MaxSpevack ] in order to know a budget's estimation attributed to the FOSDEM 2010.


- Accommodation choice selection.  
- Fedora Booth and JBoss Booth Agreement from FOSDEM Team.


- Project Charter Preparation.
- [http://fhornain.wordpress.com/2009/12/07/jbossfosdem10-request JBoss Requests]


- Communication on Fedora Ambassadors Mailing List about the existence of this wiki page.
- I was quite busy and had no time for this project. My apologies.


* ''' Project Status Publication ''' - 14th of September'09 -
* ''' Project Status Publication - 8th of December'09 - '''
- Project Charter has been submitted for approval to Project Members before publication.
- We are still waiting after ''' [[FOSDEM 2010 Project Charter | project charter]] ''' approvement from our sponsor.
- This page has been review to include more details and references.


- Restart on Distribution Miniconf subproject.


== Current Problem Details ==
== Current Problem Details ==
Line 52: Line 63:
* Ideas to improve this new FOSDEM edition.
* Ideas to improve this new FOSDEM edition.
* An idea of the budget.
* An idea of the budget.
---
---


== Project Members ==
== Project Members ==
Line 112: Line 118:
{{note}} : Records you will be included in the Project Charter - Business Case Section -
{{note}} : Records you will be included in the Project Charter - Business Case Section -


== Project Charter - DRAFT - ( Mon Sep 14 2009 ) ==
== Project Requirements - issued by EMEA Fedora coordinators - ( Mon Oct 15 2009 ) ==


{{caution}} : Note: this information does not constitute formal commitment.
In general, as the manager of community funding that comes from Red
This Project Charter is still in draft state and is waiting after reviews, comment and them approval from our sponsors.
Hat, Max invests a good deal of responsibility in the Ambassador
coordinators from each region.  Those teams decide what events are
important to them for building Fedora awareness and community in
their respective regions.
The Ambassador coordinators from each region have a budget for each
fiscal quarter, and decide how to use that money wisely.  We work
with the coordinators to plan spending when something unforeseen
comes up.
Anyone who is planning an event starts the process by putting the
event on the calendar, so that event is included in funding
considerations for the fiscal quarter in which it happens.
Following that, the Ambassador(s) responsible for the event work on
funding issues (including sponsorship) with the coordinators. Max
and I are available to resolve any issues or questions that come up
in that process, but it helps the Fedora Project operate in a smooth
and scalable way if these requests don't all come to the two of us
individually.  That is why we invest trust and responsibility in the
Ambassador coordinators and individuals.
So the purpose for your being at an upcoming EMEA Ambassadors meeting
is to explain the amount of sponsorship needed and show exactly what
Fedora will get from that sponsorship money.  That will help the
coordinators weigh this request against the budget available for that
fiscal quarter, figure out what we desire to do and what we can afford
to do, and hopefully find the best fit between those two points.
Paul


==== Project Description: FOSDEM'10 Organization ====
== Project Requirements Presentation - issued by EMEA Fedora coordinators - ==
The FODEM  is a free and non-commercial event organized by the community, for the community. Its goal is to provide Free and Open Source developers a place to meet.


So the project's aims are Fedora community was represented and presents its projects to other communities as well as permit to the Fedora community members to meet each other physically and thus strengthen relations.
Here is the link to download the presentation : '''[[Media:Fedora&JBoss@FOSDEM'10_Project_Presentation.pdf‎ | Fedora&JBoss@FOSDEM'10_Project_Presentation]]'''


It includes :
{{caution}} : Note : This document is in draft format.


* Devroom and Booths reservations.
== Project Charter ==
* Speakers Invitations
* Speakers and Fedora community accommodation.
* Fedora goodies & DVD ordering
* Local, French and Nederlands Press Invitations.
* Local IT Professional Invitations.
 
and so on so for...
 
==== Project Requirement: ====
* Hostel, restaurant recommendations and nightlife information on request.
 
==== Assigned Project Manager and Authority Level: ====
Frederic Hornain, Bert Desmet and  Vincent Van der Kussen have the authority to use dedicated money and resources to accomplish this goal.
 
==== Summary Milestone Schedule: =====
5th, 6th and 7th of February 2009Fosdem 2009 - three days -
 
==== External Assumptions and Constraints: ====
* Project Budget amount has not been clearly defined.
* Every details and correspondence would be published on the Fedora wiki page https://fedoraproject.org/wiki/FOSDEM_2010
* As the project would be freely done, no claim from the sponsor could be requested at the end of the project if this one did not target one or more of its goal(s).
 
==== Business Case: ====
The project will be a sound of investment for Fedora and Red Hat communities.
if the project is planned and executed properly, benefits will be :
* A mean for EMEA Fedora and Red Hat Community to meet each others physically.
* A opportunity to show and explain and share new projects to others communities.
* An occasion to explain the Fedora/Red Hat characteristics to visitors.
* A way to  see, discuss and share opinions and readjust strategies. 
* Well, a chance to build better open source solutions
 
 
== Preliminary Scope Statement - DRAFT - ( Mon Sep 7 2009 ) ==


{{caution}} : Note: this information does not constitute formal commitment.
{{caution}} : Note: this information does not constitute formal commitment.
This Project Charter is still in draft state and is waiting after reviews, comment and them approval from our sponsors.
This Project Charter is still in draft state and is waiting after reviews, comment and them approval from our sponsors.


=== Project and product objectives ===
For more details, please go to ''' [[FOSDEM 2010 Project Charter | FOSDEM 2010 Project Charter]] ''' wiki page
- The Fodem'10 should be an important event for Fedora EMEA Community.
- Every Fosdem'10 Fedora Speakers, Guests and Ambassadors should not be worried with accomodations, restaurants booking, moves before and during the event.
- Every Fosdem'10 Fedora Visitors should be satisfied after his visit to the Fedora Booth.
- Local, French and Nederlands Press, Local IT professionals and Local IT students should be aware that Fedora is present at Fosdem'10.
 
=== Product or service requirements and characteristics ===
==== September'09 ====
* Kick Off - Talk with Bert about the scope of this project -.
* Study, Preliminary Scope and Project Charter have to be done.
* Budget Estimation.
* Call for stakeholders registration and needs as well as speakers proposals.
* Looking for interesting technical, philosophic subjects.
* Swags definition, strategy - Check with Max -. - DVD, Live DVD, Tee-shirts, Polo, Shirts -
* Technical exclusivity, or Mini Labs Preparation.
* Definition of the accommodation - Check with Max - ( Accommodation should have a room buffer )
* FOSDEM Sponsoring - Check with Max -
* Event Status Publication on Wiki.
 
==== October'09 ====
* Have contact with our friends of CentOS
* Looking for speakers.
* Event Status Publication on Wiki.
* FOSDEM Registration and sponsoring
* Swag Preparation 1.
* Event Status Publication on Wiki.
 
==== November'09 ====
* Have contact with our friends of CentOS.
* Swag Preparation 2.
* Looking for speakers.
* Retrieve details from each stakeholders.
* Accommodation Registration.
* Event Status Publication on Wiki.
 
==== December'09 ====
* Have contact with our friends of CentOS
* Looking for speakers.
* Retrieve details from each stakeholders - Picture, Mobile Number -.
* Press kit Preparation.
* Poster Preparation.
* Booth occupation schedule.
* Add distribution schedule.
* Event Status Publication on Wiki.
* Prepare articles for Magazines.
 
==== Mid December'09 ====
* Dead Line for Speakers Registration
* Event Status Publication on Wiki.
* Chrismas Holidays Pause
 
==== January'10 ====
* Have contact with our friends of CentOS
* Preliminary Schedule
* Press kit deployment
* Poster deployment
* Event Status Publication on Wiki.
 
==== February'10 - 1 Week ====
* Last Recommendations.
* Event Status Publication on Wiki.
 
==== February'10 Friday, the 5th ====
* Registration
* Passes, plans, schedules and accommodation details should be done to the stakeholder.
 
==== February'10 Saturday, the 6th ====
* Fresh Cooks, Water and plastic glasses
* Remind and Gather People to be prepared to go to restaurant.
* Take survey about how was the event organization.
 
==== February'10 Sunday, the 7th ====
* Fresh Cooks, Water and plastic glasses
* Take survey about how was the event organization.
 
==== February'10 + 1 Week ====
* Post-Event Status Publication on Wiki.
* Pictures on Web.
 
 
 
 
=== Product acceptance criteria ===
It should be a great  interesting and well organized event.
 
=== Project boundaries ===
Trip to brussels is the responsability of each one.
 
Trips, moves, restaurants, accommodations bills should be taken in charge.


=== Project delivrables. ===
== Preliminary Scope Statement ==
Great three days Event in Brussels.


=== Project constraints and assumptions ===
For more details, please go to ''' [[FOSDEM 2010 Preliminary Scope Statement | FOSDEM 2010 Preliminary Scope Statement]] ''' wiki page


 
== Project Management Plan ==
=== Initial project organization ===
Frederic Hornain, Bert Desmet and Vincent Ven der Kussen are going to take in charge all tasks associated that Project.
 
=== Initial defined risks ===
FOSDEM'10 is canceled.
 
=== Schedule milestones ===
5th, 6th and 7th of February 2009 Fosdem 2010 - three days -
 
=== Order of magnitude cost estimate ===
 
=== Project configuration management requirements ====
 
=== Approval requirements ====
Agreement and Signature of our sponsor and its representative - Max, Paul ? -.
 
 
== Project Management Plan - DRAFT - ==


{{caution}} : Note: this information does not constitute formal commitment yet.
{{caution}} : Note: this information does not constitute formal commitment yet.
This Project Management Plan is still in draft state and is waiting after reviews, comment and them approval from our sponsors.
This Project Management Plan is still in draft state and is waiting after reviews, comment and them approval from our sponsors.


=== Scope management subsidiary plan ===
For more details, please go to ''' [[FOSDEM 2010 Project Management Plan | FOSDEM 2010 Project Management Plan]] ''' wiki page
{{note}} : Note: Waiting after previous step completion.
 
=== Quality management subsidiary plan ===
{{note}} : Note: Waiting after previous step completion.
 
=== Time management subsidiary plan ===
{{note}} : Note: Waiting after previous step completion.
 
=== Integration management subsidiary plan ===
{{note}} : Note: Waiting after previous step completion.
 
=== Human ressource management subsidiary plan ===
{{note}} : Note: Waiting after previous step completion.
 
=== Procurement management subsidiary plan ===
{{note}} : Note: Waiting after previous step completion.
 
=== Risk management subsidiary plan ===
{{note}} : Note: Waiting after previous step completion.
 
=== Cost management subsidiary plan ===
{{note}} : Note: Waiting after previous step completion.
 
=== Communication management subsidiary plan ===
{{note}} : Note: Waiting after previous step completion.

Latest revision as of 21:32, 8 December 2009


FOSDEM 2010 Project Management Details

FOSDEM10Official.png

About

This page is related to FOSDEM 2010 Project Preparation.

Warning.png : Feel free to contact the Project Team - see above - if you have any remarks, comments, ideas, etc..which can help us to improve the FOSDEM'10 Edition. Thanks a lot.

Note.png : For more details about the event in itself, please go to Fedora Events: FOSDEM 2010 in Brussels, Belgium related wiki page.

Note.png : Call for talks in Fedora Devroom. FOSDEM 2010 Technical Talk Propositions wiki page Creation for Talk submissions.

Project Evolution

ProjectEvolutionFosdem2010.png


Currenty Status of the Project

September'09

For more details, please refer to the past status subsection .

October'09

For more details, please refer to the past status subsection .

November'09

For more details, please refer to the past status subsection .

December'09

  • Project Status Publication - From 2th to 7th of December'09 -

- We are still waiting after project charter approvement from our sponsor.

- JBoss Devroom Agreement from FOSDEM Team.

- Contact with Mandriva and CentOS concerning Distribution Miniconf.

- Fedora Booth and JBoss Booth Agreement from FOSDEM Team.

- JBoss Requests

- I was quite busy and had no time for this project. My apologies.

  • Project Status Publication - 8th of December'09 -

- We are still waiting after project charter approvement from our sponsor.

- Restart on Distribution Miniconf subproject.

Current Problem Details

  • We need to have feed back from Max.
  • We need the approvement of Project Charter by our Sponsors.
  • We need feed back from previous editions visitors, friends, etc...

Things we need

  • Innovative technical subjects Proposals. If you have one, please go to FOSDEM 2010 Technical Talk Propositions wiki page Creation for Talk submissions.
  • Ideas to improve this new FOSDEM edition.
  • An idea of the budget.

Project Members

Name Group Description Languages
MaxSpevack Fedora/Red Hat Project Sponsor FR, EN, NL
FredericHornain Fedora Project Members FR, EN, NL
Bert Desmet Fedora Project Members EN, NL
Vincent Van der Kussen Fedora Project Members EN, NL

Contract

Not Applicable.

Organizational Process Assets

Environmental Factors

  • Project preparation will be realized during the week at non office hours.
  • Physical Meetings will be planned every month with the project team members.

Project Statement of Work ( Mon Sep 7 2009 )

  • FOSDEM Devroom and Booths reservations.
  • Speakers Invitations
  • Speakers and Fedora community accommodations.
  • Fedora goodies & DVD ordering
  • Local, French and Nederlands Press Invitations.
  • Local IT Professional Invitations.

Note.png : JBoss @ FOSDEM'10 project organization are in the pipe as well with Joris.

Note.png : Records you will be included in the Project Charter - Project Description Section -

Project Selection Methods ( Mon Sep 7 2009 )

Benefit mesurement models have been choosen and have been oriented on cost,risks and community goodwill factors.

The results are :

  • A mean for EMEA Fedora and Red Hat Community to meet each others physically.
  • A opportunity to show and explain and share new projects to others communities.
  • An occasion to explain the Fedora/Red Hat characteristics to visitors.
  • A way to see, discuss and share opinions and readjust strategies.
  • Well, a chance to build better open source solutions

Note.png : Records you will be included in the Project Charter - Business Case Section -

Project Requirements - issued by EMEA Fedora coordinators - ( Mon Oct 15 2009 )

In general, as the manager of community funding that comes from Red
Hat, Max invests a good deal of responsibility in the Ambassador
coordinators from each region.  Those teams decide what events are
important to them for building Fedora awareness and community in
their respective regions.

The Ambassador coordinators from each region have a budget for each
fiscal quarter, and decide how to use that money wisely.  We work
with the coordinators to plan spending when something unforeseen
comes up.

Anyone who is planning an event starts the process by putting the
event on the calendar, so that event is included in funding
considerations for the fiscal quarter in which it happens.

Following that, the Ambassador(s) responsible for the event work on
funding issues (including sponsorship) with the coordinators.  Max
and I are available to resolve any issues or questions that come up
in that process, but it helps the Fedora Project operate in a smooth
and scalable way if these requests don't all come to the two of us
individually.  That is why we invest trust and responsibility in the
Ambassador coordinators and individuals.

So the purpose for your being at an upcoming EMEA Ambassadors meeting
is to explain the amount of sponsorship needed and show exactly what
Fedora will get from that sponsorship money.  That will help the
coordinators weigh this request against the budget available for that
fiscal quarter, figure out what we desire to do and what we can afford
to do, and hopefully find the best fit between those two points.

Paul

Project Requirements Presentation - issued by EMEA Fedora coordinators -

Here is the link to download the presentation : Fedora&JBoss@FOSDEM'10_Project_Presentation

Warning.png : Note : This document is in draft format.

Project Charter

Warning.png : Note: this information does not constitute formal commitment. This Project Charter is still in draft state and is waiting after reviews, comment and them approval from our sponsors.

For more details, please go to FOSDEM 2010 Project Charter wiki page

Preliminary Scope Statement

For more details, please go to FOSDEM 2010 Preliminary Scope Statement wiki page

Project Management Plan

Warning.png : Note: this information does not constitute formal commitment yet. This Project Management Plan is still in draft state and is waiting after reviews, comment and them approval from our sponsors.

For more details, please go to FOSDEM 2010 Project Management Plan wiki page

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