FUDCon:Bid for Cusco 2013

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Contents

Organizing team

Local allies.

  • Ing. Luis Palma -Academic Coordinator of Computer Engineering and Systems Department from San Antonio Abad del Cusco State University.
  • Ing. Juan Cruz - Head of Academic Department of Computer from San Antonio Abad del Cusco State University.
  • Ing. Tany Villalba Villalba - Leader of "Cusco Libre" Free Software Asociation.
  • Javier Quiso Quispe - Leader of “Célula Informática” Study Circle from San Antonio Abad del Cusco State University.
  • Ericka Alexandra Morales Valencia - President of "Computer Engineering and Systems Department" student council from San Antonio Abad del Cusco State University.

Brief description of Cusco City.

Cuzco, or Cusco (recent official spelling), is a city in southeastern Peru, located in the eastern slopes of the Andes, in Huatanay River Basin, a tributary of the Vilcanota. It is the capital of the department of Cuzco and also declared in the Peruvian constitution as the historical capital of the country. The city of Cuzco as the National Institute of Statistics and Informatics is the seventh largest city in Peru and in 2007 housed a population of 348,935 inhabitants. It was formerly the capital of the Inca Empire and one of the most important cities of the Viceroyalty of Peru. Declared a World Heritage Site by UNESCO in 1983, is often called, due to the large number of monuments which has, as the "Rome of America". Cuscoinfobox.png

Major local airports and their distance lodging and venue.

International Airport Alejandro Velasco Astete

International Airport Teniente Alejandro Velasco Astete is located in the city of Cusco, the city's biggest tourist attraction in Peru. Receives flights from some parts of Peru and some international flights. Their tracks are fully paved. Today it continues to operate with a limited schedule of flights due to its dangerous location being in the middle of the city. Despite that the airport was used by 1,288,200 passengers in 2009, according to statistics CORPAC. This figure makes it the second most used air terminal Peru after the Jorge Chavez International Airport in Lima. Currently under evaluation is also a proposal to implement nighttime visual aid to allow the takeoff and landing of aircraft at night. Aeropuerto-de-Cuzco.jpg

Front Photograph of International Airport Teniente Alejandro Velasco Astete

Distance from airport to lodging.

Aeropuerto-alojamiento.png

Outline of local mass transit.

The city has public transport buses, minibuses and taxis. The public transport (buses and minibuses) will cost $ 0.25 per person and the taxi service has an average cost of U.S. $ 1.4 per race being the maximum of up to U.S. $ 3.8.

Detailed description of proposed venue and estimated costs including room capacity and configuration.

University Auditorium of San Antonio Abad del Cusco State University

Internal View of University Auditorium
View from the courtyard of the University Auditorium

Location

Fac-derecho.png

Description

The UNSAAC university auditorium is located in the Cusco Main Square. The university auditorium has very basic features in terms of services. It has an auditorium with capacity for 700 people. Development was rather different events including the First Latin American and Caribbean Conference on Use and Free Software Development (LACFREE) in 2003.
The university auditorium also has a small lounge called "Graduate Hall" with a capacity of 100 people on the side of the main auditorium.
It also has a large number of classrooms with average capacity of 30 people per classroom.

Internet Access

The Faculty of Law and Political Science is based at University Auditorium and their classrooms, therefore has free wireless internet access with the ability to place access points to improve the signal inside the auditorium and Grades Hall.

Cost

Note.png
Important
The San Antonio Abad of Cusco State University as a sponsor of the event offers this venue free.

Description of proposed lodging and estimated costs along with a written agreement from lodging specifying rates

The proposed hotel is located 10 minutes from the University Auditorium and the main square. The room costs are detailed below:

Room Price per day
Simple room USD 30
Double room USD 35
Triple room USD 45

More information at http://goo.gl/AXi8Z

Estimated costs from main airports to the proposed site

They are considered as major airports, which are located in the capital cities of each country

City Air Line Price Scales
Lima Lan
Taca
USD 96
USD 96
Direct
Direct
Miami Lan
Taca
USD 784
USD 1215
1 Scale
1 Scale
Atlanta Delta
Lan
USD 850
USD 935
1 Scale
2 Scales
Houston United Airlines
Lan
USD 1065
USD 1065
1 Scale
2 Scales
Guatemala Taca
Lacsa
Aeromexico
USD 1154
USD 1158
USD 1384
2 Scales
2 Scales
2 Scales
San Salvador Taca USD 1099 1 Scale
San Jose Taca
Lacsa
USD 1073
USD 1077
1 Scale
2 Scales
Quito Lan
Taca
USD 331
USD 354
1 Scale
1 Scale
Santiago de Chile Lan
Lan
USD 354
USD 374
1 Scale
2 Scales
Buenos Aires Tam
Lan
Taca
USD 554
USD 548
USD 771
2 Scales
2 Scales
1 Scales
Montevideo Tam
Taca
Lan
USD 576
USD 617
USD 740
2 Scales
1 Scale
2 Scales
Asunción Tam
Taca
USD 610
USD 957
2 Scales
1 Scale
Bogota Taca
Avianca
Lan
USD 436
USD 436
USD 508
1 Scale
1 Scale
1 Scale
Caracas Taca
Avianca
Lan
USD 553
USD 577
USD 621
1 Scale
2 Scales
1 Scale
La Paz Lan
Taca
USD 489
USD 498
1 Scale
1 Scale
Sao Paulo Taca
Avianca
USD 345
USD 345
1 Scale
2 Scales

Visas to enter Peru

Most tourists from Latin American countries do not need visa to enter Peru, unless any of them, please check your country on the following lists:

Central America and the Caribbean

Country Needs Visa?
Antigua Barbuda No
Bahamas No
Barbados No
Belice No
Costa Rica Yes
Cuba Yes
Dominica No
El Salvador Yes
Granada No
Guatemala Yes
Haití Yes
Honduras Yes
Jamaica No
Nicaragua Yes
Panamá No
Rep. Dominicana Yes
San Cristóbal y Nevis No
Santa Lucía No
San Vicente y Granadinas No
Trinidad y Tobago No


North America

Country Needs Visa?
Canadá No
Estados Unidos No
México No


South America

Country Needs Visa?
Argentina No
Bolivia No
Brasil No
Colombia No
Chile No
Ecuador No
Guyana No
Paraguay No
Suriname No
Uruguay No
Venezuela No

To find out the requirements and the process of obtaining a visa, contact the nearest Peruvian embassy location

Fud-Pub

There are many restaurants serving novo-Andean food near the proposed sites, some of these restaurants offer extra activities like a workshop of pisco sour (national Cocktail of Peru).
There are also the so-called traditional Peñas are also close to the city center, offering some of the food and musical entertainment.

Brief description of available resources and expertise with other events in the city.

Resources available

  • The San Antonio Abad del Cusco State University is Sponsor of the event and the venue, advertising material and others are free.
  • Groups of reception at the airport and the city guides (college students).
  • Free Cultural night by the cast of "Danzas universitarias" of San Antonio Abad del Cusco State University.

Possible Resources

  • Free accommodation or reduced as negotiations with the sponsors and / or partners.
  • City Tour or tour to Machu Picchu, after management with the sponsors and / or partners

Events held

  • Various internaticional / national / regional students congress from different disciplines.

Internet access in the lodging and conference venue.

Internet access is guaranteed in the auditoriums by Communications Network of San Antonio Abad del Cusco State University(RCU-UNSAAC) and hotel managers (both are WIFI)

Restaurants near auditoriums.

There are many tourist restaurants near the university auditorium, to save you can go to the Central Market in the city which is 10 minutes from the university auditorium. The location of nearby restaurants to accommodation depend on it, most hotels of more than 2 stars usually offer breakfast as part of the service.

Proposed dates for the event

We propose the second week of September, because in this season the weather is usually not as cold as in previous months and the festival in honor of the Lord of Huanca is nearby and is an interesting tour.

Weather

In Cusco, the weather is mild at this time of year, spring officially begins on September 23 in the entire region. The sudden and heavy rains, it is necessary to have an umbrella. The nights are cold and you need to bundle up to go outside.

Proposed program

  • Wednesday afternoon: Registration, keynotes and preparation of BarCamp.
  • Thursday: Barcamp.
  • Friday: HackFest.
  • Friday night: FUD-Pub
  • Saturday: Tours.

Sponsors

Confirmed sponsors

Sponsor Item Quantity
San Antonio Abad del Cusco State University T-Shirts 70
San Antonio Abad del Cusco State University Tags 80
San Antonio Abad del Cusco State University Bambalinas 7
San Antonio Abad del Cusco State University Conference Hall 3
San Antonio Abad del Cusco State University CD 400
San Antonio Abad del Cusco State University Working Folders (includes booklets) 400
San Antonio Abad del Cusco State University Pines 400
San Antonio Abad del Cusco State University Advertising posters A2 size 1 millar
San Antonio Abad del Cusco State University Certificates 400
San Antonio Abad del Cusco State University Projection Equipment 6
San Antonio Abad del Cusco State University Transport -
San Antonio Abad del Cusco State University Laptop 3

Potential sponsors and allies

  • Provincial Municipality of Cusco
  • Regional Government of Cusco

Budget

Omit things that give us sponsors.

Item Description Cost
1 Lodging (double rooms for 10 people for 4 days) USD 700
2 Air tickets for 10 people (average) USD 7400
3 Airport transfers for 10 people to lodge USD 39
4 FUD-PUB USD 600
TOTAL USD 8739

Pros y contras de la ubicación propuesta.

Pros

  • Disponibilidad de un grupo de docentes universitarios como comité permanente de organización
  • Disponibilidad de grupos de estudiantes para apoyo logístico, recepción y guía por la ciudad.
  • Disponibilidad de recursos de la Universidad Nacional San Antonio Abad del Cusco.

Contras

  • Costo de pasajes aéreos elevado desde el exterior hasta la ciudad.
  • Transporte público desordenado.